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3. Budget UpdateCity of Kalispell Post Office Box 1997 - Kalispell, Montana 59903-1997 Telephone (406) 758-7000 Fax - (406) 758-7758 Date: July 8, 2009 To: Mayor Kennedy and City Council members From: Amy Robertson, Finance Director.,O— Myrt Webb, Interim City Manager"" RE: Budget Update It's too early in the month to nail down any specific numbers; however, the process is underway. We have payroll this week which will have to be prorated 70% to FY2009 and 30% to FY2010. We hope to have a first check run by Friday or Monday to start paying June's bills. Interest statements are due and the Court hasn't brought over their June revenue yet. We hold the books open 60 days after fiscal year end to accommodate posting all of the fiscal year expenses. Tax revenue is the big unknown until we receive our July 15`' distribution from the County. This year, in particular, because the tax due date of May 31S` fell on a weekend. That means the tax collections from the mail and the bank wires received June 1st are receipted at the County in June and given to us in July. The County provided us a cash advance on those taxes June 30t' which helps our cash flow but until we have the reports to determine which funds the money belongs to we can't post the revenue. We back the accruals in after we get the report and post the revenue after the 15'. TWO OPTIONS FOR RESERVES: There are two funded positions, one in fire and one in police, which are currently vacant. Not filling those two positions would save the General fund approximately $120,000. Westside Tax Increment distribution: This is the final year for the Westside TIF district. The last bond payment will be made in June. Currently we have a couple of budget items committed for approximately $375,000 for public works projects. Upon completion of those and the final debt payment we should have about $1,800,000 remaining. A distribution of that money would put about $350,000 in the General Fund and $44,000 in the health fund. A partial distribution can be done at any time. $1,000,000 distribution would give the General Fund $194,623 and Health $24,390. Once the district has sunsetted the City share of annual increment should be about $60,000 to our levied funds. Con't In regards to the budget, we have timing issues with receiving our values from the Department of Revenue to set the mill levy — this year the end of August. The County needs the tax assessment files by the 25' of August. We provide the entire data base for every tax bill to County Data Processing; this takes time. The Council will need to adopt the rates for the special assessments prior to adopting the budget in September. It is only necessary to adopt the resolutions for the City Specials that change — we are requesting to adjust the garbage rate, forestry rate and to add the BID assessment. We propose having these resolutions on the August 3' council meeting. They can be discussed at the work session on July 27'. By the meeting on the 27' we should have a pretty good idea of what the cash reserve/cash carryover is for the end of 2009. Predicting the cash reserve for the end of 2010 will necessitate knowing what the Department of Revenue numbers are. We used 3% in our Preliminary budget for estimates. In order to grow the reserve we need the expenditures to be less than the revenue. Currently interest, court fines, planning fees are all less than were estimated last year. For the meeting on July 27'' we will provide an updated revenue/expenditure recap with the actual to date. 07/13/03- CITY OF KALISPELL EXPENDITURE BUDGET FUND-DEPT-ACCT-OBJ YTD ACTUAL BUDGET REMAINING % - ----------------------------------------------------------------- GENERAL GOV'T. 1000-400-410530-331 ANNUAL REPORT FILING FEES 965 1,000 35 4% 1000-4GO-410530-353 AUDITING 9,625 B,700 75 1% 1000-400-410560-210 PURCHASING/OFFICE SUPPLIES 2,465 3,000 S25 18% 1000-400-410560-312 POSTAGE 17,706 17,500 206- -1% 1000-400-410560-320 PRINTING 3,888 4,000 112 3% 1000-400-410900-331 RECORDS ADMIN./FILING FEES 3,964 5,500 1,536 28k 1000-400-460446-354 KIDSPORT LEASE 41,651 42,000 349 lk 1000-400-460452-366 HOCKADAY MAINTENANCE 6,600 6,600 0 Dk 1000-400-510310-354 ICMA PLAN FEES 500 500 0 0% 1000-400-510330-513 LIABILITY INSURANCE 200,490 200,500 10 O% 1000-400-510330-516 PROPERTY INS/UNINSURED LOSS 88,990 67,000 21,990- -33% SUBTOTAL GEN.GOV`T. ----------- ----------- 375,844 356,300 -- -- 19,544- -5$ CITY MANAGER 1000-401-410210-110 SALARIES -CITY MANAGER'S OFFICE 77,368 109,532 32,564 30% 1000-401-410210-112 Severance 73,923 74,000 77 O% IOOO-401-410210-153 HEALTH INSURANCE 2,037 2,037 0 0§ 1000-401-410210-ISS RETIREMENT 7,266 7,313 47 1% 1000-401-410210-213 OFFICE EQUIPMENT 0 600 600 look 1000-401-410210-215 COMPUTER SOPTWARE/SUPPLIES 0 300 300 100% 1000-401-410210-218 OFFICE FURNITURE 594 11000 406 41% 1000-401-410210-229 OTHER SUPPLIES 15 600 565 98% 1000-401-410210-312 NEWSLETTER 100 500 400 80k 1000-401-410210-322 BOOKS 53. ISO 99 66% 1000-401-410210-335 MEMBERSHIP & DUES 0 2,100 2,100 loot 1000-401-410210-338 RECRUITMENT 15,139 26,000 10,861 42% 1000-401-410210-345 TELEPHONE & COMMUNICATION 478 I,500 1,022 68% 1000-401-410210-373 SCHOOL & TRAVEL 2,723 3,500 777 22% 1000-401-410210-379 MEETINGS 1,074 11300 226 17% 1000-401-410210-381 Training (Admin Staff) 0 ----------- 1,300 1,300 100% SUBTOTAL CITY MANAGER ----------- 180,767 ---------- 232,132 ------ 51,365 22% HUMAN RESOURCES 1000-401-410630-110 SALARIES -PERSONNEL 103,513 103,516 3 0% 1000-401-410830-153 HEALTH INSURANCE 9,090 91090 0 01 1000-401-41G830-155 RETIREMENT 6,708 6,708 0 0% 1000-401-410830-210 OFFICE SUPPLIES 310 300 1O- -3% 1000-401--410630-215 COMPUTER SUPPLIES 0 100 100 100% 1000-401-410830-229 OTHER SUPPLIES 82 200 118 59% 1000-401-410830-320 PRINTING 0 100 100 loot 1000-401-410830-322 BOOKS 0 100 100 loot 1000-401-410830-335 MEMBERSHIP & DUES 440 400 40- -10% LOGO-401-410830-338 RECRUITMENT/NEGOTIATIONS 1,496 2,500 1,002 40% 1000-401-410830-345 'TELEPHONE 8o ISO 70 46% 1000-401-410830-354 CONTRACT SERVICES 155 100 55- -55k 1000-401-410830-355 EAP PROGRAM 31966 3,500 466- --13% 1000-401-410830-373 SCHOOL & TRAVEL 1,152 ----------- 2,350 1,198 Sit SUBTOTAL HUMAN RESOURCES ----------- 126,995 ---------- 129,114 ------ 2,119 2% MEDIA SPECIALIST 1000-401-410900-110 MEDIA SPECIALIST -salary 19,609 20,014 405 2% 1000-401-410900-153 HEALTH INSURANCE 7,622 7,622 0 0k 1000-401-410900-155 RETIREMENT 1,289 1,289 0 01; 1000-401-410900-218 EQUIPMENT 922 891 31- -4% 1000-401-410900-354 CONTRACT SERVICES 2,300 2,500 200 8% SUBTOTAL MEDIA SPECIALIST -----'------ ----------- 31,742 ---------- 32,316 ------ 574 2% TOTAL CITY MANAGER/HUMAN RES. 339,505 393,562 54,057 14% MAYOR/COUNCIL 1000-402-410100-110 SALARIES-MAYOR/COUNCIL 62,381 63,076 695 1% 1000-402-410100-153 HEALTH INSURANCE 30,300 30,300 0 0% Page I 100w Yz Complete -l�to 07/13/09 CITY OF KALISPELL EXPENDITURE BUDGET FUND-DEPT-ACCT-OB.3 YTD ACTUAL BUDGET REMAINING $ --------------'------------------------------------'---'-------------------------------------------------- 1000-402-410100-155 RETIREMENT 2,395 2,432 37 - 2% 1000-402-410100-210 Office Supplies 68 100 32 32% 1000-402-410100-335 MEMBERSHIP & DUES 5,756 6,000 244 4% 1000-402-410100-345 TELEPHONE & COMMUNICATION 2 100 98 98% 1000-402-410100-373 SCHOOL & TRAVEL 1,361 3,350 1,989 59$ 1000-402-410100-379 MEETINGS 169 340 171 sot SUBTOTAL MAYOR/COUNCIL ---------------------- 102,433 105,696 ---------- 3,265 ------ 3% CITY CLERK 1000-402-410150-110 SALARIES -CITY CLERK 76,396 77,655 1,259 2% 1000-402-410150-121 OVERTIME 528 530 2 0$ 1000-402-4101SO-153 HEALTH INSURANCE 9,002 9,002 0 Oo 1000-402-410150-ISS RETIREMENT 4,887 4,887 0 0% 1000-402-410150-210 OFFICE SUPPLIES 130 133 3 2% 1000-402-410150-225 OTHER. SUPPLIES 46 46 0 0% 1000-402-410150-322 BOOKS 37 37 0 0% 1000-402-410150-335 MEMBERSHIP & DUES 265 275 10 4% 1000-402-410150-345 TELEPHONE & COMMUNICATION 405 400 5- -1% 1000-402-410150-352 RECODIFICATION 2,840 3,000 160 st 1000-402-410150-354 CONTRACT SERVICES 25 25 0 0$ SUBTOTAL CITY CLERK 94,562 95,990 1,428 1% TOTAL MAYOR 6c CITY CLERK 196,994 201,688 4,694 2% FINANCE DEPARTMENT 1000-403-410550-110 SALARIES -FINANCE OFFICE 191,519 191,567 48 0% 1000-403-410550-121 OVERTIME 195 240 45 19t 1000-403-410550-153 HEALTH INSURANCE 29,261 29,262 1 0$ 1000-403-410550-155 RETIREMENT 12,219 12,219 0 0$ 1000-403-410550-322 BOOKS 458 460 2 0% 1000-403-410550-335 MEMBERSHIP & DUES 705 800 95 121r 1000-403-410550-345 TELEPHONE & COMMUNICATION 96 150 54 36% 1000-403-410550-353 CONTRACT SERVICES 978 1,000 22 2% 1000-403-410550-354 CONTRACT -GRIZZLY SECURITY 1,148 1,500 353 24% 1000-403-410550-355 BANK CHARGES & FEES 2,715 4,300 11585 37% 1000-403-410550-373 SCHOOL & TRAVEL 1,349 2,000 651 33% SUBTOTAL FINANCE ----------- ----------- 240,641 ---------- 243,498 ------ 2,857 1% CITY ATTORNEY 1000-404-411110-110 SALARIES -CITY ATTORNEY'S 306,472 307,152 680 0% 1000-404-411110-153 HEALTH INSURANCE 46,830 46,830 0 0% 1000-404-411110-155 RETIREMENT 19,576 19,590 14 01 1000-404-411110-210 OFFICE SUPPLIES 975 11000 25 3% 1000-434-411110-215 COMPUTER SUPPLIES 6,657 7,500 843 11% 1000-404-411110-322 BOOKS, CDs, LEXIS 2,566 3,500 934 27' 1000-404-411110-335 MEMBERSHIP & DUES 1,785 1,800 15 it 1000-404-411110-345 TELEPHONE & COMMUNICATION 986 1,200 214 18% 1000-404-411110-354 CONTRACT SERVICES 4,907 5,000 93 2% 1000-404-411110-373 SCHOOL & TRAVEL 2,646 2,100 546- -26% SUBTOTAL CITY ATTORNEY ----------- ----------- 393,401 ---------- 395,672 ------ 2,271 1$ MUNICIPAL COURT 1000-406-410360-110 SALARIES -COURT 194,280 197,666 3,386 2% 1000-406-410360-121 OVERTIME I95 200 5 2% 1000-406-410360-158 HEALTH INSURANCE 33,976 33,976 0 0$ 1000-406-410360-155 RETIREMENT 12,404 12,464 60 0$ 1000-406-410360-210 OFFICE SUPPLIES 1,168 1,150 18- -2% 1000-406.410360-213 OFFICE EQUIPMENT/MAINT, 576 1,000 424 42$ 1000-406-410360-215 COMPUTER SUPPLIES 1,090 1,150 60 Ss 1000-406-410360-229 OTHER SUPPLIES 11598 11650 52 3% 1000-406-410360-320 PRINTING 247 1,000 753 75% 1000-406-410360-322 BOOKS 1,079 1,250 171 14$ 1000-406-410360-335 MEMBERSHIP & DUES 895 900 5 1% Page 2 100% Yr Complete 07/13/09, CITY OF KALISPELL EXPENDITURE BUBOET FUND-DEPT-ACCT-OBI YTD ACTUAL BUDGET REMAINING ------------ ----_'-------------------------------------------------------------------------------------- 1000-406-410360--345 TELEPHONE & COMMUNICATION 1,931 1,500 431- -29% 1000-406-410360-353 SECURITY & TEC13NOLOGY 38,950 57,993 19,043 33,1 1000-406-410360-354 CONTRACT SERVICES 6,597 4,993 1,704- -35l 1000-406-410360-373 SCHOOL & TRAVEL 5,100 6,000 900 15k 1000-406--410360-394 JURY & WITNESS FEES 5,956 5,000 956- -19k SUBTOTAL COURT ----------- 306,043 -- 327,792 ----- 21,749 ------ 7% DEPT. OF PUBLIC WORKS PUBLIC WORKS ADMINISTRATION 1000-410-430100-110 SALARIES -PUBLIC WORKS 10,086 11,402 11316 12l 1000-410-430100-153 HEALTH INSURANCE 1,630 1,640 10 1k 1000-410-430100-155 RETIREMENT 631 800 169 21% 1000-410-430100-210 OFFICE SUPPLIES 634 650 16 2% 1000-410-430100-213 SMALL OFFICE EQUIPMENT 732 750 18 2$ 1000-410-430100-215 COMPUTER SUPPLIES 0 500 500 10n 1000-410-430100-229 OTHER SUPPLIES 214 250 36 14t 1000-410-430100-331 PUBLICATION & FILING FEES 206 300 94 31t 1000-410-430100-335 MEMBERSHIP & DUES 433 450 17 4t 1000-410-430100-345 TELEPHONE & COMMUNICATION 518 1,000 482 48k 1000-410-430100-354 CONTRACT SERVICES 113 150 37 25k 1000-410-430100-373 SCHOOL & TRAVEL 193 500 307 61t SUBTOTAL ADMINISTRATION 15,390 ----------- 18,392 ---------- 3,002 ------ 16% CENTRAL GARAGE 1000-410-431330-110 SALARIES -CENTRAL GARAGE 146,486 154,406 7,920 5% 1000-410-431330-121 OVERTIME 1,407 1,550 143 9% 1000-410-431330-153 HEALTH INSURANCE 24,206 24,208 2 0& 1000-410-431330-155 RETIREMENT 11,735 12,052 317 3% 1000-410-431330-210 OFFICE SUPPLIES 546 300 246- -82% 1000-410-431330-215 COMPUTER SUPPLIES 0 250 250 100% 1000-410-431330-218 EQUIPMENT (non -Capital) S00 500 0 0% 1000-410-431330-221 SAFETY EQUIP & SUPPLIES 239 250 11 5k 1000-410-431330-229 OTHER SUPPLIES 2,91E 2,750 165- -6% 1000-410-431330-231 GAS & OIL 109,596 142,500 32,904 23% 1000-410-431330-232 MOTOR VEHICLE PARTS. 63,698 59,000 4,698- -8k 1000-410-431330-233 TIRES AND RELATED PARTS 30,643 27,550 3,093- -llk 1000-410-431330-238 FILTERS & MISC. PARTS 3,012 3,500 488 143 1000-410-431230-241 CONSUMABLE TOOLS 686 700 14 2% 1000-410-431330-322 BOOKS 0 150 150 100% 1000-410-431330-341 ELECTRICITY 1,591 1,700 109 6% 1000-410-431330-342 WATER 93 100 7 71., 1000-410-431330-344 NATURAL GAS 7,271 9,500 2,229 23!k 1000-410-431330-354 CONTRACT SERVICES 48,964 53,150 4,186 8k 1000-410-431330-362 EQUIPMENT MAINTENANCE 310 350 40 12t 1000-410-431330-366 BUILDING MAINTENANCE 1,345 1,350 5 04 1000-410-431330-373 SCHOOL & TRAVEL 332 500 169 349, 1000-410-431330-388 MEDICAL SERVICES 348 350 3 1k SUBTOTAL CENTRAL GARAGE ----------- 455,922 ------ ---- 496,666 -------- -- ------ 40,744 8% TOTAL PUBLIC WORKS 2,323,740 2,433,570 109,830 5$ CITY HALL MAINT. 1000-412-411230-110 SALARIES -CITY HALL 39,689 40,877 1,18E 3% 1000-412-411230-121 OVERTIME 25 200 175 8EV 1000-412-411230-153 HEALTH INSURANCE 8,653 8,653 0 0s 1000-412-411230-155 RETIREMENT 2,401 2,44E 45 2% 1000-412-411230-224 JANITORIAL SUPPLIES 4,569 5,400 531 lot 1000-412-411230-229 OTHER SUPPLIES 114 400 286 71t 1000-412-411230-241 CONSUMABLE TOOLS 307 1,000 693 69k 1000-412--411230-341 ELECTRICITY 38,327 37,900 427- -1% 1000-412-411230-342 WATER 2,205 2,000 205- -10% 1000-412-411230-344 NATURAL GAS 44,394 45,850 1,456 3% 1000-412-411230-345 TELEPHONE & COMMUNICATION 129 200 71 36% I000-412-411230-354 CONTRACT SERVICES 25,081 24,855 226- -it Page 3 100% Yr Complete 07/13/09 CITY OF KALISPELL EXPENDITURE BUDGET FUND-DEPT-ACCT-OBJ YTD ACTUAL BUDGET REMAINING ---------------------------------------------------'-------------------------`-'-'------------------------- 1000-412-411230--363. ANNUAL MAINTENANCE CONTRACT 1,258 11500 243 16% 1000-412-411230-362 EQUIPMENT MAINTENANCE 13,968 13,500 468- -3% 1000-412-411230-366 BUILDING MAINTENANCE 20,705 20,800 95 0% 1000--412-411230-532 RENT -NEW CITY HALT, 50,500 50,500 0 0% 1000-412-411230-545 COUNTY LANDFILL 1,430 3,000 1,570 52% 1000-412-411230-610 BOI 2004 DEBT (HVAC SYS) 20,441 20,450 9 0% 1000-412-411230-620 BOI 2004 INT. (HVAC SYS) 8,895 B,B95 0 0% SUBTOTAL CITY HALL ----------- 283,390 ----------- 288,426 ---------- 5,036 ------ 24 POLICE DEPARTMENT 1000-413-420140-110 SALARIES -POLICE 1,683,447 1,715,715 32,268 2% 1000-413-420140-»112 SALARIES -SEVERANCE 27,494 27,540 46 0% 1000-413-420140-114 SALARY-comptime buyout 5,587 51600 13 014 1000-413-420140-121 OVERTIME 64,301 71,000 6,699 91k 1000-413-420140-123 SPECIAL ASSIGNMENT OVERTIME 14,528 27,500 12,972 47% 1000-413-420140-125 DUI TASK FORCE 10,184 10,000 184- -2% 1000-413-420140-126 HOLIDAY OVERTIME REIMB, 43,984 44,000 17 0% 1000-413-420140-127 SCHOOL DISTRICT OVERTIME 17,242 20,000 2,758 14% 1000-413-420140-153 HEALTH INSURANCE 309,562 309,562 0 of 1000-413-420140-155 RETIREMENT 215,019 227,580 12,561 6£ 1000-413-420140-210 OFFICE SUPPLIES 3,126 3,000 126- -4% 1000-413-420140-215 COMPUTER SUPPLIES 6,446 6,000 446- -7% 1000-413-420140-218 EQUIPMENT (NON CAPITAL) 4,024 4,000 24- -lk 1000-413-420140-220 INVESTIGATIVE SUPPLIES 5,089 51000 89- -21: 1000-413-420140-221 SAFETY EQUIP & SUPPLIES 4,629 8,000 3,171 4" 1000-413-420140-225 MAJOR CASE UNIT SUPPLIES 549 21000 1,451 73% 1000-413-420140-226 SRT SUPPORT/SUPPLIES 3,911 4,000 89 2% 1000-413-420140-227 AMMO & RELATED SUPPLIES 14,705 15,000 295 23 1000-413-420140-228 PATROL CAR SUPPLIES 14,579 13,000 1,579- -12% 1000-413-420140-229 OTHER SUPPLIES 3,055 3,500 445 13% 1000-413-420140-230 CRIME PREVENTION SUPPLIES 1,399 2,000 601 30% 1000-413-420140-231 CRISIS NEGOTIATIONS 132 1,000 868 87& 1000-413-420140-235 BIKE PATROL 374 1,000 626 63% 1000-413-420140-237 RESERVE PROGRAM SUPPLIES 1,357 2,000 643 32$ 1000-413-420140-320 PRINTING 41576 51000 424 8% 1000-413-420140-335 MEMBERSHIP & DUES 1,074 1,000 74- -7% 1000-413-420140-345 TELEPHONE & COMMUNICATION 14,842 15,000 158 1% 1000-413-420140-354 CONTRACT SERVICES 4,943 8,000 3,057 38% 1000-413-420140-357 FORENSIC ANALYSIS/PATHOLOGY 3,348 3,350 2 01 1000-413-420140-363 OFFICE EQUIP MAINTENANCE 1,580 2,000 420 21% 1000-413-420140-365 SOFTWARE-MAINT. & LISC. 20,769 21,500 731 3$ 1000-413-420140-369 RADIO EQUIPMENT & MAINT. 2,584 2,500 84- -3% 1000-413-420140-373 SCHOOL & TRAVEL 18,951 26,000 7,049 27% 1000-413-420140-375 REGIONAL TRAINING 2,304 15,000 12,696 85% 1000-413-420140-380 TRAINING MATERIALS 2,319 2,000 319- -16% 1000--413-420140-388 MEDICAL SERVICES 3,296 1,000 2,296- -230% 1000-413-420140-391 TREATMENT 257 S00 243 49% 1000-413-420140-392 BOARDING PRISONERS 0 1,000 1,000 100% 1000-413-420140-829 TRANSFER TO 2919 BLOCK GRANT 27,000 27,000 0 0% 1000-413-420140-942 EQUIPMENT -RADIO MATCH 15,000 15,000 0 03 1000-413-420141-110 DETECTIVE -SALARIES 315,340 315,940 600 0% 1000-413-420141-121 DETECTIVE -OVERTIME 12,002 16,500 4,498 27% 1000-413-420141-153 HEALTH INSURANCE 53,603 53,674 71 0% 1000-413-420141-155 DETECTIVE -RETIREMENT 41,484 41,489 5 0$ 1000-413-420142-110 DISPATCH -SALARIES 332,006 354,767 22,761 61 1000-413-420142-121 DESPATCH -OVERTIME 14,209 15,000 791 5% 1000-413-420142-153 HEALTH INSURANCE 72,847 72,847 0 0$ 1000-41S-420142-155 DISPATCH -RETIREMENT 22,077 23,054 977 4% 1000-413-420142-215 COMPUTER SUPPLIES 2,107 1,700 407- -24k 1000-413-420142-234 UNIFORMS 1,735 1,800 61 31k 1000-413-420142-373 SCHOOL & TRAVEL (reimb. 911) 990 6,000 5,010 84% 1000-413-420144-110 SRO SALARIES 143,916 145,068 1,172 1% IDDO-413-420144-153 HEALTH INSURANCE 1.6,301 16,301 1 0$ 1000-413-420144-155 SRO RETIREMENT 18,855 19,960 1,105 6% 1000-413-420145-110 ANIMAL CONTROL -SALARIES 21,713 46,716 25,005 54% 1000-413-420145-121 OVERTIME 137 1,000 863 86% 1000-413-420145-153 HEALTH INSURANCE 3,030 13,204 10,174 77% Pagc 4 100% Yr Complete 07/13/09,, CITY OF KALISPELL EXPENDITURE BUDGET FUND-DEFT-ACCT--OB.i YTD ACTUAL BUDGET REMAINING -------------------------------'-- 1000-413-420145-155 -`------------__-_----------------------------------------------------- RETIREMENT 1,315 2,830 1,515 541k 1000-413-42014S-229 OTHER SUPPLIES 0 1,000 1,000 100$' 1000-413-420145-354 SHELTER/ANIMAL:VET TREATMENT 755 2,500 1,745 701 SUBTOTAL POLICE DEPT. ----------- 3,652,188 ----------- 3,225,219 -`-------- 173,031 ------ 5% FIRE -SUPPRESSION 1000-416-420400-110 FIRE SUPPRESSION -SALARIES 1,558,026 1,601,722 43,696 3% 1000-416-420400-112 SALARIES -SEVERANCE 23,321 22,000 1,321- -63 1000-416-420400-113 KELLY DAYS 4,240 5,000 760 15% 1000-416-420400-121 OVERTIME 57,478 57,765 287 1% 1000-416-420400-153 HEALTH INSURANCE 244,465 244,465 0 0% 1000-416-420400-155 RETIREMENT 210,231 210,285 54 0% 1000-416-420400-210 OFFICE SUPPLIES 618 850 232 27% 1000-416-420400-213 SMALL OFFICE EQUIPMENT 0 200 200 100�k 1000-416-420400-215 COMPUTER SUPPLIES 68 500 432 80r 1000-416-420400-224 JANITORIAL SUPPLIES 616 450 168- -37; 1000-416-420400-241 CONSUMABLE TOOLS/UNIFORMS 12,536 9,500 3,036- -32% 1000-416-420400-320 PRINTING 64 200 136 661r 1000-416-420400-345 TELEPHONE & COMMUNICATION 6,372 6,000 2,372- -40% 1000-416-420400-354 CONTRACT SERVICES 5,710 51050 660- -13% 1000-416-420400-362 EQUIPMENT MAINTENANCE 6,709 7,100 391 6% 1000-416-420400-369 RADIO EQUIPMENT & MAINT. 4,812 4,900 a6 29, 1000-416-420400-610 DEBT RETIREMENT -FIRE TRUCK 49,559 49,559 0 0$ 1000-416-420400-620 INTEREST EXPENSE -FIRE TRUCK 20,356 20,356 0 0% 1000-416-420400-940 RADIO MATCH 9,242 10,102 860 9% SUBTOTAL FIRE -SUPPRESSION -------'----- 2,216,426 ----------- 2,256,004 ---------- 39,578 ------ 2% FIRE -PREVENTION 1000-416-420440-110 FIRE PREVENTION -SALARIES 108,447 109,293 946 1$ 1000-416-420440-121 OVERTIME 563 700 137 20% 1000-416-420440-153 HEALTH INSURANCE 18,259 16,270 11 0% 1000-416-420440-155 RETIREMENT 13,713 13,897 184 1% 1000-416-420440-210 OFFICE SUPPLIES 1,241 1,600 359 22% 1000-416-420440-241 CONSUMABLE TOOLS/UNIFORMS 1,734 1,550 184- -12% 1000-416-420440-314 PRIVATE HYDRANT RENTAL 4,756 5,500 744 14-1 1000-416-420440-320 PRINTING S28 500 128- -264; 1000-416-420440-322 BOOKS 547 750 203 27% 1000-416-420440-333 SUBSCRIPTION/FIRE CODES 371 1,200 929 69% 1000-416-420440-335 MEMBERSHIP/DUES 1,005 575 430- -75S 1000-416-420440-345 TELEPHONE/COMMUNICATIONS 6,010 4,140 1,870- -45% 1030-416-420440-354 CONTRACT SERVICES 1,788 700 1,080- -155% 1000-416-420440-373 SCHOOL & TRAVEL 1,197 1,000 197- -20% 1000-416-420440-379 MEETINGS 637 500 137- -27$ 1000-416-420440-380 TRAINING MATERIALS 366 600 234 39% SUBTOTAL FIRE -PREVENTION -- -------- 161,259 ----------- ---------- 160,775 484- ------ 0% HAZMAT 1000-416-420465-322 BOOKS 109 200 91 45% 1000-416-420465-380 TRAINING MATERIALS 1,154 1,200 46 4% SUBTOTAL, HAZMAT ----------- 1,264 ----------- ---------- 1,400 136 ------ 10% FIRE STATION #62 operations 1000-416-420470-213 SMALL OFFICE EQUIPMENT 0 400 400 100s 1000-416-420470-219 EQUIPMENT (NOT CAPITAL) 3,342 31500 158 5% 1000-416-420470-224 JANITORIAL SUPPLIES 708 750 42 674 1000-416-420470-241 CONSUMABLE TOOLS 435 400 35- -9% 1000-416-420470-341 ELECTRICITY 9,495 12,000 2,505 21% 1000-416-420470-342 WATER 2,258 2,800 542 19% 1000-416-420470-344 NATURAL GAS 19,805 16,500 3,305- -20% 1000-416-420470-354 CONTRACT SERVICES 4,093 2,800 1,293- -46% 1000-416-420470-362 EQUIPMENT MAINTENANCE 5,304 2,600 2,704- -104% 1000-416-420470-366 BUILDING MAINTENANCE 3,477 3,500 23 1%' SUBTOTAL FIRE STATION oper. -------------`-------- 48,918 ---------- 45,250 3,666- ------ -8& Page 5 100$ Yr Complete 07/13/09 CITY OF KALISPELL EXPENDITURE BUDGET FUND--DEPT-ACCT-OBJ YTD ACTUAL BUDGET REMAINING 1000-420-411020-110 1000-420-411020-153 1000-420-411020-155 1000-420-411020-210 1000-420-411020--213 1000-420-411020-215 1000-420-411020-320 1000-420-411020-331 1000-420-411020-335 1000-420-411020-345 1000-420-411020-354 1000-420-41ID20-373 1000-436-460430-110 1000-436-460430-111 1000-436-460430-121 1000-436-460430-153 1000-436-460430-155 1000-436-460430-210 1000-436-460430-213 1000-436-460430-215 1000-436-460430-221 1000-436-460430-224 1000-436-460430-229 1000-436-460430-320 1000-436-460430-333 1000-436-460430-335 1000-436-460430-341 1000-436-460430-344 1000-436-460430-345 1000-436-460430-354 1000-436-460430-355 1000-436-460430-356 1000-436-460430-362 1000-436-460430-364 1000-436-460430-366 1000-436-460430-367 1000-436-460430,-373 1000-436-460430-388 1000-436-460430-395 1000-436-460430-420 1000-436-460430-430 1000-436-460430-440 1000-436-460430-452 1000-436-460430-610 1000-436-460430-620 TOTAL FIRE PLANNING DEPARTMENT SALARIES -PLANNING & ZONING HEALTH INSURANCE RETIREMENT OFFICE SUPPLIES OFFICE EQUIPMENT COMPUTER SUPPLIES/SOPTWARE PRINTING PUBLICATION/FILING FEES/BOOKS MEMBERSHIP/€IDES TELEPHONE CONTRACT SERVICES SCHOOL & TRAVEL SUBTOTAL PLANNING PARKS DEPARTMENT PARKS DEPT.-SALARIES SALARIES -SEASONAL OVERTIME HEALTH INSURANCE RETIREMENT OFFICE SUPPLIES SMALL OFFICE EQUIPMENT COMPUTER SUPPLIES/SERVICES SAFETY EQUIPMENT JANITORIAL SUPPLIES (all parks OTHER SUPPLIES PRINTING SUBSCRIPTIONS MEMBERSHIP & DUES ELECTRICITY NATURAL GAS TELEPHONE & COMMUNICATION CONTRACT SERVICES-TENNIS,SECUR CONTRACT SERVICES -TRAIL MAINT, CONSULTANTS EQUIPMENT MAINTENANCE LANDSCAPING, flowers, gardens BUILDING MAINTENANCE VANDALISM REPAIRS SCHOOL & TRAVEL ME➢ICAL SERVICES RENTAL EQUIPMENT METAL PRODUCTS, FITTINGS WOOD PRODUCTS IRRIGATION MATERIALS GRAVEL DEBT RETIREMENT INTEREST EXPENSE SUBTOTAL PARKS 2,427,867 2,463,429 35,562 1% 262,219 257,960 4,259- -2% 52,663 48,808 3,855- -8% 16,710 17,662 952 5% 448 2,000 1,552 78%' 0 2,000 2,000 100% 745 4,000 3,255 8116 46 500 4S4 91% 11892 3,500 1,618 46% 1,090 1,300 210 16% 779 800 21 3% 2,557 2,500 57- -2% 1,072 ----------- 3,500 2,428 69% 340,212 ----------- ---------- 344,530 4,318 ------ 1% 195,302 28,171 1,582 45,275 13,995 688 856 337 125 1,512 1,825 255 206 383 11,180 3,624 2,321 4, 900 2,000 1,960 1,134 240 196 2,572 860 220 50 277 99 983 162 18,982 1,306 343,577 195,302 28,171 1,582 45,275 13,995 688 856 337 125 1,512 1,625 255 206 383 11,180 3,624 2,321 4,900 2,000 1,960 1,134 240 196 2,572 860 220 50 277 99 983 162 16,982 1,306 343,578 0 0 a 0 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 0 4 0 0 0 0 0 1 0 0 0 0 0 0 ---------- ------ 1 0t ATHLETIC COMPLEX 1000-436-460440-110 SALARIES -COMPLEX 33,485 33,465 0 0% 1000-436-460440-111 SEASONAL SALARIES 35,168 35,168 0 076 1000-436-460440-153 HEALTH INSURANCE 9,903 9,903 0 01" 1000-436-460440-155 RETIREMENT 3,330 3,330 0 0% 1000-436-460440-229 OTHER SUPPLIES 4,977 4,977 0 0% 1000-436-460440-241 CONSUMABLE TOOLS/NONCAPITAL EQ 145 145 0 0% 1000-436-460440-335 MEMBERSHIP & DUES 135 135 0 0$ 1000-436-460440-345 TELEPHONE & COMMUNICATION 244 244 0 0% 1000-436-460440-354 CONTRACT SERVICES 75 75 0 0% 1000-436-460440-362 EQUIPMENT MAINTENANCE 149 149 0 0% Pages 6 100% Yr Complete 07/13/09, CITY OF KALISPELL EXPENDITURE BUDGET FUND-DEPT-ACCT-OBJ YTD ACTUAL BUDGET REMAINING ----------------"'"'_---------------------------'-'-`------------------------------- 1000-436-460440-364 LANDSCAPE/FLOWERS/GARDENS 78 ------------ 78 -------- 0 01- IDOO-436-460440-440 IRRIGATION 1,768 1,768 0 0% 1000-436-460440-452 GRAVEL/SAND 440 443 0 0% ----------- TOTAL ATHLETIC COMPLEX 89,896 --------------------- 89,897 1 ------ 0$ RECREATION 1000-436-460431-110 RECREATION/SPECIAL EVENTS-SALA 73,675 73,675 0 0% 1000-436-460431-111 SALARIES -SEASONAL 10,044 10,044 0 Q% 1000-436-460431-153 HEALTH INSURANCE 14,835 14,835 0 0% 1000-436-460431-155 RETIREMENT 4,471 4,471 0 0$ 1000-436-460431-210 OFFICE SUPPLIES 101 101 0 0% 1000-436-460431-229 OTHER SUPPLIES 9, 023 9,023 0 0% 1000-436-460431-320 PRINTINO 2,586 2,586 0 0% 1000-436-460431-333 SUBSCRIPTIONS 35 35 0 0$ 1000-436-460431-335 MEMBERSHIP & DUES -102 302 0 0% 1000-436-460431-337 ADVERTISING 342 342 0 0% 1000-436-460431-345 TELEPHONE & COMMUNICATION 757 757 0 0% 1000-436-460431-354 CONTRACT SERVICES 24,312 24,312 0 0% 1000-436-460431-355 BANK FEES/CREDIT CARD FEES 1,070 1,070 0 0% ----------- SUBTOTAL RECREATION 141,552 ----------- ---------- 141,553 ------ 1 0% YOUTH CAMPS 1000-436-460448-110 YOUTH CAMPS -SALARIES 47,287 47,287 0 0% 1000-436-460448-111 SALARIES -SEASONAL 87,475 67,475 0 0% 1000-436-460448-112 SEVERANCE 3,497 3,497 0 0% 1000-436-460448-121 OVERTIME 86 86 D 0% 1000-436-460448-153 HEALTH INSURANCE 11,683 11,683 0 0% 1000-436-460448-155 RETIREMENT 3,067 3,067 0 0% 1000-436-460448-229 OTHER SUPPLIES 3,242 3,242 0 0% 1000-436-460448-345 TELEPHONE & COMMUNICATION 344 344 0 0% 1000-436-460448-354 CONTRACT SERVICES 25,098 25,098 0 0% 1000-436-460448-355 AFTER SCHOOL PROGRAM 1,463 1,463 0 0% 1000-436-460448-366 BUILDING MAINTENANCE 21565 2,565 0 0% 1000-436--460448-373 SCHOOL & TRAVEL 215 214 1- 0$ ----- SUBTOTAL YOUTH CAMPS - ---- ----------- 186,022 ---------- 186,021 ------ 1- 0% ICE RINK 1000-436-460450-111 SEASONAL SALARIES 16,955 16,955 0 0% 10DO-436-460450-155 RETIREMENT 829 829 0 0% 1000-436-460450-210 OFFICE SUPPLI28 32 32 0 0% 1000-436-460450-229 OTHER SUPPLIES 487 487 0 0% 1000-436-460450-343 UTILITIES 21,865 20,090 1,775- -93s 1000-436-460450-362 EQUIPMENT MAINTENANCE 1,014 1,014 0 0%- ----------- SUBTOTAL ICE RINK ----------- 41,181 ---------- 39,407 ------ 1,774- -5% PARKS DEPT. DEBT SERVICE SUBTOTAL PARKS DEBT 0 0 0 0$ TOTAL PARRS & RECREATION 802,229 800,456 1,773- 0%' POOL 1000-437-460445-110 SALARIES -POOL 13,171 13,171 0 0% 1000-437-460445-111 POOL -SEASONAL 119,661 119,661 0 at 1000-437-460445-121 OVERTIME 746 746 0 0% 1000-437-460445-153 HEALTH INSURANCE 4,401 4,401 0 0$ 1000-437-460445-155 RETIREMENT 4,195 4,195 0 0% 1000-437-460445-210 OFFICE SUPPLIES 295 295 0 0$ 1000-437-460445-221 SAFETY EQUIP & SUPPLIES 77 77 0 11; 1000-437-460445-224 JANITORIAL SUPPLIES 1,886 1,686 0 01 1000-437-460445-226 CHLORINE & CHEMICALS 15,011 15,011 0 0% 1000-437-460445-228 CONCESSION STAND 13,092 13,092 0 0% 1000-437-460445-229 OTHER SUPPLIES 2,928 2,928 0 0% 1000-437-460445-341 ELECTRICITY 7,317 7,317 0 0% Page 7 100� Yr Complete 07/13/09 CITY OF KALISPELL EXPENDITURE BUDGET FUND-➢£PT-ACCT-OSJ YTD ACTUAL BUDGET REMAINING -_----------------------- — ----------------------------------------------------------------------------- 1000-437-460445-344 NATURAL GAS 22,844 22,844 0 0% 1000-437-460445-345 TELEPHONE & COMMUNICATION 465 465 0 0$' 1000-437-460445-362 EQUIPMENT MAINTENANCE 6,672 6,872 0 of 1000-437-460445-366 BUIL➢ING MAINTENANCE B47 847 0 0% 1000-437-460445-380 TRAINING 720 720 0 0$ SUBTOTAL POOL ---------- 214,547 ----------- 214,548 --------- - ------ 1 0% GRAND TOTAL GENERAL FUND 10,044,173 10,370,178 326,005 3% Pag-e 8 - 100% Yr Complete Accessible Space, Inc. "Housing v 4SI Administrative 01 (651) 645-7271 FAX:(65045-0541 •1-800-4 Winter 2009 Volume 26 Number I Sky Forest Acres' Open House/ Dedication Ceremony On October 3, 2008 it was "standing room only" at the Open House/Dedication Ceremony for Sky Forest Acres in South Lake Tahoe, California. Sky Forest Acres was completed on June 16, 2008.This 18 unit accessible, affordable apartment building for very low-income adults with physical dis- abilities is ASI's fourth accessible, affordable apartment building to open in California. ASI would like to thank David Kelly, President, Tahoe Area Coordinating Council for the Disabled, Inc. (TACCD), the cosponsor of Sky Forest Acres, and the City of South -Lake Tahoe for their extraor- dinary efforts in helping ASI complete this beautiful apartment building.The dedication plaque included Best in the Basin Award TAHOE REGIONAL PLANNING AGENCY (TRPA) 0% n January 28, 2009, Sky Forest Acres (South Lake Tahoe, California) received TRPA's 2008 Best in the Basin Award at the TRPA Governing Board Meeting in Stateline, California. The Mission Statement of TRPA states, "The Tahoe Regional Planning Agency cooperatively leads the effort to preserve, restore and enhance the unique natural and human environment of the Lake Tahoe region now and in the future" Following are excepts from the submitted nomi- nation."Designing any project in the Lake Tahoe basin is a challenge and can be daunting. Sky Forest Acres was especially challenging for a number of reasons. Existing residential neighborhoods often raise objec- tions to affordable housing projects for various biased reasons. This project was also faced with the burden of removing the stigma attached to a project designed to accommodate individuals with physical or psychological disabilities. The final building design and VIyPMO•lem s9ro MM.�lmtsten I nssss,s,r �Nc St A-. NV es„'..o 9LL$ S NV esu9 I F ` M W4W ACHXY vv wtrpi g NEWS RELEASE Cordset: Dennis J. Oliver, TRPA Communications, 775-M-8238 For Release Immediately January 23, 2009 TRPA ANNOUNCES 2008 BEST IN BASIN AWARD WINNERS Lake Tahoe, Ststellne, NV — The Tahoe Regional Planning Agency (TRPA) will recognize recipients of the 2008 Best M the Basin Awards at its Governing Board meeting on Wednesday, January 28, at The Chateau in Incline Village, NV. This is the 19' year TRPA's Best In the Basin award program has recognized projects demonstrating exceptional planning, design, and compatibility with the Lake Tahoe environment Local professionals In the fields of architect=, landscaping, planning, engineering, and resource management served as judges. "These are the property owners and professionals whose investment and work are a critical part of the restoration effort in Lake Tahoe,' said Dennis Oliver, Best N the Basin program coordinator.'We recognize their extraordinary accomplishments as an example of the collaboration that Is needed to take the restoration to the next level. - The 2DD8 Best In the Basin award winners are: • Public Service: Sky Forest Acres, 714 Emerald Bay Road, South Lake Tahoe, owner South take Tahoe Supportive Housing, Inc. This unique project provides Independent living quarters for 18 special -needs residents and is the result of extensive collaboration and cooperation among many partners. Work by developer Accessible Space Inc. of Saint Paul, Minnesota; general contractor Broward Brothers Inc. of Woodland, CA; and architect Lewis Reedly of Lemur Designs of Sacramento. Special recognition goes to David Ket" of the Tahoe Area Coordinating Council for the Disabled. Exeerptfrom news PlanningAgencyy, site plan addressed these neighbors' concerns for an acceptable compromise. The project was subject to extra architectural design scrutiny by the Tahoe Regional Planning Agency (TRPA) because of its location in a desig- nated "Scenic Corridor" along the west side of Lake Tahoe. Among the criteria for approval were require- ments that the project look "residential" in character,_ multiple buildings be utilized to avoid a monolithic_ structure and provide visual variety of building mass- ing. Architectural design was to be compatible in style and materials with the surrounding area and the desired rustic mountain style of architecture in the Tahoe basin. Designing a project and site to be 100% acces- sible to disabled individuals, especially those in wheelchairs, presents its own unique set of chal- lenges, designing that project on a sloping site compounds the difficulty.The architectural style is totally in harmony with the rustic aesthetic 'of the Tahoe basin, employing a traditional looking hori- zontal lap siding in a warm red -brown color which blends gracefully into the neighborhood" Carl DeHaven, ASI's on -site Caretaker at Sky ForestAcres lost a few years on his life when he took out the trash and a bear cub popped her head up and out of the enclosure. The three bears of Sky ForestAcres calmly walked away, but now Carl gets a little "twitchy" when he brings out the trash. - -ROCI ESTER-OLMSTED PLANNi ING DuARTmENT F 2122 Campus Drive SE, Suite 100 - Fiochester, MN 55904-4744 r o w T Y o F www.olmstedcountycom/planning _. 2 : to TO: Rochester Common Council , �Z FROM: Brent Svenby, Planner f � DATE: November 12, 2003 ...as+J■.�t,�a lffi71 /lflrj llllsj�h�ll/fj �! RE: Final Plat #03-38, by Accessible Space, Inc. to be known as ASI Subdivision. The applicant'proposes to subdivide approximately 1.33 acres of land into two lots for development. The property is located south of Eastwood Road and east of Marion Road, near the intersection of these two roads. Planning Department Review: Applicant/Owner: Surveyors/Engineers: Report Attachments: Plat Data: Accessible Space Inc. 1050 Thorndale Avenue NW New Brighton, MN 55122 Yaggy Colby Associates 717 3`d Ave SE Rochester, MN 55904 1. Referral Comments 2. Location Map 3. Copy of Final Plat Zoning: The northerly portion of the property is zoned B-4 (General Commercial) while the southerly portion is zoned B-1 (Restricted Commercial). The applicant had filed a rezoning petition on the northerly portion of 1 to change the zoning to the B-1 district so that an apartment building can be constructed on the lot Proposed Development: This plat proposes to subdivide approximately 1.33 acres of land into 2 lots. A 15-unit handicapped housing building is proposed for Lot 1. There are no plans for Lot 2 at this time. Planning Staff and Recommendation: No preliminary plat was required for this Plat. There are no new public roadways and no connections to adjacent properties. Staff would recommend approval subject to the following conditions: 1. The Final Pfat Documents shall Include dedication of controlled access along the entire frontage of Eastwood Road SE, except for a single access no greater than 32 feet wide, in a location approved by Olmsted County Public Works. 2. Prior to recording the final plat documents, the E911 Addressing and Gl5 Impact fees shall be paid as specified in the attached memorandum from the Planning Department GISIAddressing staff dated November 7, 2003. 3. Prior to recording the final plat documents, parkland dedication requirements shall be met via payment of cash in lieu of land In the amount of $9,250. cn a AMA RIM Q3llV'IdNn � �� csrosz ersss ' y a cf` CA r co -7 r P 6 3 -S -W 3m.LSH3 � � P �. U3 viy 6-m .� p a a { S°Fi � '8 Crr � vt - � lilt 73��