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RFQ Airport Urban Renewal PlanThe City of Kalispell, Montana, seeks to procure a qualified professional service provider to provide planning services for updating the 1996 Kalispell City Airport/Athletic Complex Redevelopment Plan (South Kalispell Urban Renewal Plan). Statements of Qualifications will be accepted until 5:00 p.m. local time on September 26, 2014. One (1) original plus four (4) copies must be submitted, addressed to the Kalispell City Clerk, Kalispell City Hall, 201 First Avenue East, Kalispell, Montana, 59901 and clearly identified as "Services for Updating the 1996 Kalispell City Airport/Athletic Complex Redevelopment Plan (South Kalispell Urban Renewal Plan)". Proposals received after 5:00 p.m. on September 26, 2014 will not be considered. Faxed materials will not be considered. A pre -submittal conference will be held at City Hall, 201 First Avenue East, Kalispell, Montana, on September 18, 2014 starting at 2:00 p.m. in the First Floor Conference Room at which time City staff will discuss the scope of work, general contract issues, and respond to questions from attendees. The Professional Service Provider will be selected on the basis of demonstrated competence and qualification for the type of services required and thereafter the City will negotiate the services agreement with what it deems to be the most qualified company. A detailed description of the scope of services and proposal criteria may be obtained at the Planning Department, Kalispell City Hall, 201 First Avenue East, or on the City of Kalispell's website at http://kalisj2e]l.coin/cIeLk/projects—open.php. For more information please contact Tom Jentz, Kalispell Planning Director, at 406-758-7940 or tjentz@kalisl2ell.com. By: Theresa White City Clerk Publication Dates: September 14, 2014 September 21, 2014 FOR I W11 N 1011 are] 1. 1 Pursuant to the authority granted to it under MCA 7-5-4301(2)(a)., the City of Kalispell seeks to procure a qualified professional service provider to provide professional planning services to the City of Kalispell. 1.2 The Statement of Qualifications (SOQ) must be received by the City Clerk at 201 First Avenue East, Kalispell, Montana, by 5:00 p.m. local time, September 26, 2014. 1.3 Questions pertaining to the selection process should be directed to Tom Lentz, Kalispell Planning Director, at (406) 758-7940 or tjentz@kalispell.com. 1.4 The City of Kalispell shall not be held responsible for any oral instructions. Any changes to this Request for Qualifications (RFQ) will be in the form of an addendum, which will be furnished to all registered RFQ holders. 1.5 The City of Kalispell reserves the right to reject any or all SOQ, to waive any informality or irregularity in any SOQ received, and to be the sole judge of the merits of the respective SOQ received. 1.6 A pre -submittal conference for the contract will be held at City Hall, 201 First Avenue East, Kalispell, Montana, 59901 on September 18, 2014 starting at 2:00 PM in the First Floor Conference Room. City staff will discuss the scope of work, general contract issues, and respond to questions from the attendees. Because staff will not be available to respond to individual inquiries regarding the project scope outside of this pre -submittal conference, attendance at this pre -submittal conference is highly recommended. 1.7 The Service Provider will be selected on the basis of demonstrated competence and qualification for the type of services required and thereafter the City will negotiate the services agreement with what it deems to be the most qualified company. After being selected, the Professional Service Provider will execute a services agreement with the City to provide the scope of work set forth below in Exhibit A. After the selection has been made, The Professional Service Provider and the City shall negotiate the terms of the contract which shall include a more specific scope of work. 3.1 The Professional Service Provider (PSP) will be selected through a qualification -based selection process. Firms interested in providing requested scope of services to the City of Kalispell must submit a Statement of Qualifications (SOQ) that addresses the following evaluation criteria. Applicants are encouraged to organize their submissions in such a way as to follow the general evaluation criteria listed below. Information included within the SOQ may be used to evaluate the PSP as part of any criteria regardless of where that information is found within the SOQ. Information obtained from the SOQ and from any other relevant source may be used in the evaluation and selection process. 3.2 Cover Letter (I -page) containing at a minimum: Company name, contact name, address, fax number, and email address. 3.3 Qualifications Criteria 3.3.1 General Information Description of company Legal company organization; organization chart with names List of applicable Montana licenses i =� a. Applicant's overall reputation, service capabilities, and quality as it relates to this service agreement. b. List and briefly describe the professional services the company provides to 3-5 other jurisdictions and the length of time the services have been provided. c. A minimum of three referrals and references from other municipalities or local governments. d. List and describe any litigation; arbitration; claims filed by your firm against any other jurisdiction as a result of a contract dispute; any contract or negligence claims filed against your company; premature termination from a services agreement. e. Applicant's capacity and intent to proceed without delay if selected for this contract. 3.3.3 Company Qualifications (20 points) a. Describe the company's history in the industry. Provide resumes of key personnel in Appendix A. List professional continuing education. b. Briefly describe certifications and licensure held by the company and key personnel in the state of Montana. 3.3.4 Contract Understanding and Approach (20 points) a. Describe your understanding of the current needs of the City of Kalispell for the professional services being requested. b. Identify and discuss any potential difficult issues your company may face in providing services within Flathead County. c. Identify and discuss methods to mitigate these difficulties. 3.3.5 Approach to Contract Management (20 points) a. Describe your company's approach in initiating and establishing the service that meet the needs and requirements of the City. b. Describe systems used for planning, scheduling, estimating and managing manpower requirements. c. Describe the firm's experience in maintaining training and certifications of personnel, 3.3.6 Other Factors (20 points) a. Current contracts and ability to proceed promptly. b. Willingness to abide by the City's needs and requirements with few or no objections or changes. c. Relevant factors impacting the quality and value of service. 4.1 The SOQ shall include a one -page cover letter plus a maximum of fifteen (15) pages to address the SOQ criteria specified in Section 3 (excluding resumes). Table of Contents and section divider pages do not count towards the total page count. 4.2 One (1) original and Five (5) copies of the Statement of Qualifications must be submitted to the City Clerk at 201 First Avenue East, Kalispell, Montana, 59901 by 5:00 p.m. local time on September 26, 2014. Faxed materials will not be considered. 4.3 Failure to comply with the following criteria may be grounds for disqualifications: • Receipt of submittal by the specified cut-off date and time. • The number of originals and/or copies of the submittal specified. • Adherence to maximum page requirements. 4.4 Adherence to the maximum page criteria is critical; each page side (maximum 8 1/2" x 11") with criteria information will be counted. Pages that have photos, charts and graphs will be counted towards the maximum number of pages. 5.1 A 5-member Project Evaluation Committee will evaluate each Statement of Qualifications (SOQ) according to the above criteria, as well as past performance evaluations, and may select up to three finalists that may be Short Listed for the contract. If the City elects to further evaluate the applicants from a Short List, those applicants will meet with the Project Evaluation Committee for interviews. The purpose of the interview will be to expand on the information provided in the SOQ, not to repeat information already provided. Those firms selected for the Short List will be provided additional instruction by the City. Those firms not selected for further consideration will be notified. 5.2 The following tentative schedule has been prepared for this project. Firms interested in this project must be available on the interview meeting date. Pre -submittal conference: September 18, 2014 at 2:00 pm. City Hall First Floor Conference Room SOQ due: September 26, 2014 Firms notified for interview: (TBD) Interviews: (TBD) 5.3 Following the interviews, the Project Evaluation Committee will determine a ranking for each Short List firm based on the published criteria in 3.3 of this RFQ. Consideration will be given to both the written Statement of Qualifications and any oral presentations or interviews. No other factors or criteria will be used in the qualification ranking. 5.4 The highest ranked firm will be recommended to the City Manager and City Council for contract award. 5.5 Requests for debriefings or selection decisions shall be made in writing to the City. All information submitted by firms and related Project Evaluation Committee evaluations and rankings shall be considered confidential until after contract execution and award by the City Council. 5.6 The City will enter into negotiations with the selected firm and execute a contract upon completion of negotiations for the professional services for City Council approval. If the City is unsuccessful in negotiating a contract with the highest ranked team, the City may then negotiate with the second or third highest ranked team until a contract is executed, or may decide to terminate the selection process. awns The Kalispell City Airport/Athletic Complex Redevelopment PI (South Kalispell Urban Renewal Plan Update) i The project involves the updating of the 1996 Kalispell City Airport/Athletic Complex Redevelopment Plan. This plan will be referred to as the South Kalispell Urban Renewal Plan. The South Kalispell Urban Renewal Plan was adopted in 1996. At the same time, a Tax Increment Finance District with a 15-year life span was created as a financial tool to assist in the implementation of the plan. In 2005, the life of the district was extended to January 1, 2021, through the issuance of bonds. The goals of the 1996 plan are stated as follows: 1. To minimize hazards to navigation 2. To develop the airport in accordance to any airport layout plan; 3. To increase development opportunities on nearby properties; 4. To promote compatible land use in and around the airport; and 5. To establish a funding mechanism for airport operations. The focus of the South Kalispell Urban Renewal Plan was to accommodate major improvements to the Kalispell City Airport, to accommodate new commercial development and redevelopment in South Kalispell and to rehabilitate or relocate blighted housing. In doing this one of the first steps was to relocate the city athletic fields that flanked the airport grounds adjacent to US Highway 93. Specific actions called out in the original plan included: a. Relocate the KGEZ Radio Towers so that they are no longer a hazard to air navigation. b. Acquire land necessary to relocate the runway and gain control of the Runway Protection Zone. c. Pursue airport development of additional airport and hangar space to meet the projected needs of the airport. d. Review growth policy and zoning designations to promote compatible land uses adjacent and in close proximity to the airport. e. Continue to promote the in -fill development and redevelopment of commercial sites along the U.S. 93 Corridor to remove blighting structures and enhance the tax base. f. Conduct environmental assessments and pursue appropriate clean-up activities on site with contamination. g. Provide housing rehabilitation assistance to upgrade dwelling units that are classified as below average condition. h. Create incentives for development of vacant land and redevelopment of industrial parcels along the U.S. 93 corridor that promote the goals and objectives of the city policy for commercial businesses. Between 1997 and 2012 the athletic fields were relocated and significant commercial redevelopment occurred along South US 93 on the former ballfield sites adjacent to the airport. However, in 2013 the city electorate by referendum, voted to reject a City Council's proposal to undertake significant upgrades at the city airport. The City Council had proposed to move the runway approximately 1000 feet to the south, cant the runway 5 degrees to the southwest (clockwise), acquire additional lands to create Runway Protection zones and then install improvements to bring the runway up to a B2 standard. While the referendum vote indicated that the city voters did not want a particular development pattern at the airport, it unfortunately did not articulate what the community saw as the future vision for the airport and for South Kalispell. 1. Urban Renewal Plan Resources meeting: The project team will meet with key city staff to collect resource data, existing and historical documents, necessary mapping information, etc. 2. Evaluation of the existing Urban Renewal Plan: The project team shall become familiar with the existing urban renewal plan and plan boundaries noting those goals that have been achieved and those goals yet to be accomplished. The team will develop an understanding of the strength and weakness, opportunities and threats facing south Kalispell. The team will then prepare an analysis of the currency of the plan and the areas that it is deficient or dated. 3. Public outreach and issue identification: The project team will undertake a thorough multi -tiered public outreach and issue identification process. Each phase shall be a free standing effort and include multiple techniques to solicit the most complete and accurate information. The focus of the outreach will be to gather public input concerning the future direction for south Kalispell. In particular public comment should be solicited concerning the preferred future land use patterns and opportunities, the need, if any, for public utility and road upgrades; the future viability of the airport and what future roll the airport or the airport lands should have. The phases or tiers shall include: • Airport property owners and tenants • Property owners immediately abutting the airport ownership • Property owners within the existing bounds of the urban renewal plan boundary • Property and business owners, residents and tenants in South Kalispell • Residents of the greater Kalispell community 4. Identify key development and redevelopment concepts for the South Kalispell corridor: Based on the public comment received, develop a series of new goals with implementing strategies for South Kalispell which are intended to foster long term development and re- development. 5. Specifically develop a series of options for short and long-term strategies for the airport, airport lands, and surrounding affected neighborhoods: These strategies should include an analysis that reflects the spectrum of public comment received and could conceivably range from keeping the airport as is for the foreseeable future, to incorporating minor changes in the airport design and operation, to developing a process to close the airport at some point and put these lands to alternative uses. For each of the developed options, a detailed fiscal analysis shall be prepared illustrating the short, medium and long term fiscal implications and liabilities to the City of Kalispell. 6. Prepare and present an updated draft South Kalispell Urban Renewal Plan for adoption by the Kalispell City Council: Based on the public process to date, prepare an update to the South Kalispell Urban Renewal Plan. Based on the goals articulated in the draft update, include a time line for implementation.