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2009/2010 Budget PresentationsPARKING COMMISSION FY 2009-2010 ■ Component Unit of the City of Kalispell ■ City Council Approves Budget ■ City Council Authorizes Fines ■ BUDGET provides for 25% cash reserve PARKING COMMISSION FY2010 BUDGET OBJECTIVES • Budget supports 1 Full-time meter person and 1 3/4 time office manager. • Budget provides lot maintenance and snow removal. • Parking Commission contributes to City Administrative/Data transfer for services. • Parking Commission purchases liability and property insurance from MMIA through the City. • Parking Commission audit included with City audit. • Reduced budget due to reduced Revenue. PARKING COMMISSION Budget Summary (amended) FY09 FY10 Personal Services $ 80,520 781557 Material & Services 78,850 55,761 Total $ 159,370 $134,318 Public Works Department MIN FY 2009 — 2010 Preliminary Budget June 11, 2009 Divisions of Public Works • Administration '.. • Streets/TSS • Water • Sidewalk & Curb • Gas Tax • Garage • Light District • Sewer Construction • Storm • WWTP • Westside TIF '.. •Solid Waste •Stimulus — Roads • MACI Grant - Sweepers ------------------------------ Public Works is 37.9% of the City's $45,768,176 Total 2010 Budget Complete the 2 year Impact Fee Review Process r Complete the 2009 Rate Study for Water, Sewer, Storm, WWTP & Special Street Complete the WWTP Expansion Project on Time and within Budget r Continue our Active Involvement with MDEQ on the City's Growth Related Issues Continue to Manage Public Works Adopted CIP Program IM hn .,Completed and Adopted the 2008 Facility Plan Update and Capital Improvement Plan r$3.5 Million Dollars in Assessments Submitted to the County for City Tax Bills ,;--Reviewed 56 Potential New Projects for Private Development and Issued 41 Right of Way Permits r Review/Corrected Record Drawings for 13 Finished Projects Recovered the 2 yr deficit in the City's Utility mapping due to rapid growth in 2007 and 2008; included entering field surveys into the CAD mapping, and plotting and updating the reference map books Initiated 2009 Update for Water, Sewer, Storm, & Street Rates ks o"Che��a e -� - - Public Works - Administration Tools of The Trade WC Work Date Work Description project Code Employee Employee Hours Equipment Hours Material Amount Employee Cost Equipment Cost Material Cost Total Cost 130 e/2O 62 i pepart eNelsoa 2. 0.0 0.00 $000 so 00 $5- hin9 =ENCE $50- -1 DO $125 $154.97 MO Eac IIN 1.$119.a4 $000 $O0o $119.44 A MOE 82522 $5500 $Ooo $8022 G3 'eY iAVE W ne SCYlletter 15 0 0 0 0. 82804 $OOO $000 Ws 34 Evuullpmcent 1 0 0 0 00 $2604 $000 so 00 $28.04 M-.1 Leave Rp AVEE $4111 $23120 $a o9 so Go $aoo $00o $41.51 $23120 1 a $3s- $2501 so1.$5597 $9211 $aoo so Go $92.91 eRo EM $3097 $2500 $000 $5597 102 /2O0 23 weeping, nmg,S F11-11 WASHJNGTON IT S11-M-1.1ey 40 4O 0.00 $10020 $22000 $OOo $32020 Scary Esrey 2. 0 1 G OR $5534 WGo soDO$5534 av ngau ND' AN TRAIL RD �l-, 2. G D Do $5601 $O OR $OOo $56.08 Utility Patching INOIAN TRAIL Rp onry LoutlermAK 5 G 2 G 0 0. $14460 %12000 $000 $264.60 20fiiceeu $SILO $6144 $0,00 $OOo $000 $22770 $61.94 AVE W N etc $8412 WOOD $000 564 $.12 Go -Go- 4M5S CII tuspeer gs7a0 V. %�25 865 as 61tS"K P11 n l Us 7O $141 00 $OOO $22] 70 665p�c1a1 GRAND -DR M-DL.-Ionlik $170. 89 $371W $000 $54189 RepaKl,g Scary Esrey -151 $0 QO $0 Oo $4151 $56.08 $1I9.16 $50.00 $O OO $O.00 $000 $106.08 1119.16 Total for One Week 360.00 1 216.50 11.00 $9,955.55 1 $12,61700 1 $2,774.38 1 $25,34693 The Cost Accounting Software is one of the many Tools Utilized by Public Works. The above shows the total cost for the week of May 8, 2009, for the Street Dept. Public Works Administration General • FY 09 FY 09 Amended FY 10 FTE 0.3 FTE 0.15 FTE 0.15 Personnel $26,542 $14,542 $14,393 M&O $ 4,850 $ 3,850 $ 3,975 Capital $0 TOTAL $31,392 $18,392 $18,368 Continuing to Reduce our Impact on the General Fund, Overall Reduction of $13,024 from Previous Year Central Garage General Fund :. $303,600 $298,050 Capital LReduced Budget $18,006 from Previous Year Budget Constraints: Trying to Maintain a Growing and Aging Fleet of Vehicles with Less Money and Manage Rising Costs of Fuel and Parts. � Public Works General Fund Budget Challenges PUBLIC WORKS Central Garage ADMINISTRATION ✓ Continue to provide services with ever decreasing budgets. ✓ Overall Public Works General Fund Budgets were reduced by a total of $32,030 from the previous year. ✓ Central Garage has been the hardest hit due to the continued rising cost of fuel and parts. The number of Equipment maintained has increased and the fleet continues to age, which translates to expensive repairs. The ability to purchase capital tools that increase vehicle repair efficiency is very limited. ,,Replaced 299 Old Water Meters in our System and Installed 262 New Water Meters. , Completed the 2.0 Million Gallon Sheepherder's Hill Water Storage Tank and West View Well Construction Projects Operated and maintained 125.2 miles of water mains, 4 water storage tanks, 8 water wells, and 1 groundwater spring ➢ Added 99 new fire hydrants to the system, replaced 13 fire hydrants, and repaired 17 fire hydrants Added 64,043 linear feet of new water main to City system ➢ The Security System Upgrade (in-house) project is near completion ➢ Installed sand separator systems at Grandview and Old School Station Well sites ➢ Installed chlorine analyzer systems at four well sites ➢ Equipment purchases included a Tandem Dump Truck, equipment trailer, and wacker compactor ➢ Three employees became certified in backflow prevention; a difficult certification to acquire. Our newest employee passed the Water Operator's Course and became a licensed Water System Operator. Responded to over 1,500 Utility Location Requests c! �Natec i�re�Cade 00�5 0 Water Enterprise Fund BUDGET TOTALS Last Year This Year Difference $ 3, 820, 849 $ 4, 054, 826 $ 233,977 FTE 13.75 FTE 13.95 Personnel - $939,705 (+$31,117) +.20 FTE — 25% of a part time (32 hr wk) Engineering Technician. Currently utilizing a temp for this work. Reduced contract services $10,000 & Increased salaries $10,000. (Cost shared w/Street, Storm & Sewer) Engineering Staff has Designed Several Projects in the Last Year, with a Substantial Savings for the City. Projects include: • Central School Museum Roof Drain Sanitary Liquid Disposal Site • Lower/Upper Wtr Pressure Zone WWT Office Expansion Interconnect W. Oregon St. Storm Drain Project • 1st Ave. E. & Idaho Water Line Crossing Grandview Lift Station PER • 4th Ave. W.N. Stormwater Imprvmnt Glenwood Dr. Storm Drainage Design • 3rd St. E. Stormwater Project Stillwater & Quarter Horse Ln. Drainage • 11th St. E. Water Main Project Imprvmnt • Public Safety Bld Space Needs Study Update • Willows Sanitary L.S. Pump House • Village Greens Storm Outfall Reconstruction • Airport Rd. Waterline Extension • Northridge Heights Storm Drain Imprvmnt Phase I • Southeast Storm Drain Imprvmnt Phase I • 3 Mile Dr. Reconstruction Preliminary Design & Cost Estimate • Cottonwood & Blue Heron L.S. Re-route • Buffalo Hills Waterline Replacement Prj BUDGET TOTALS Last Year This Year Difference $ 3, 820, 849 $ 4, 054, 826 $ 233,977 FTE 13.75 FTE 13.95 Personnel - $939,705 (+$31,117) +.20 FTE — 25% of a part time (32 hr wk) Engineering Technician. Currently utilizing a temp for this work. Reduced contract services $10,000 & Increased salaries $10,000. (Cost shared w/Street, Storm & Sewer) M & 0 - $782,216 (+$34,063) $ 2,500 Safety Equip & Supplies (-$3,500) $ 25,000 Chlorine & Chemical (+$3,000) $ 65,000 Contract Services (-$10,000) $ 3,000 Aerial Mapping (25%) $ 10,000 Rate Study $ 35,000 Wtr Rights Acquisition/Water Modeling (+$5,000) $ 2,450 Radio Maintenance (+$2,100) $176,891 Insurance & Administrative Transfers (+$25,638) Capital Equipment - $55,000 (-$8,250) $ 6,000 Lawn Mower $40,000 1 Ton 4x4 Truck w/Service Body $ 9,000 Fold Down Side Dump Body Capital Projects — New Appropriations $910,000 (-$181,310) $335,000 Loop Projects $195,000 Replace Undersized Piping (E. Arizona & 111 Ave. E.N.) $ 35,000 151 Ave. E. & Idaho Street Crossing $170,000 Meters $100,000 Contract Main Upsize $ 75,000 Develop Water Supply for Section 36 Well (Carrying over $30,000 in capital projects) Enterprise Fu Sewer 2�_0$ _ 2009 L�L1�.'�r Accom Iishm s. wrr 9 . -d a TV Camera Van Operated and maintained 110.1 miles of gravity sewer mains, 19.6 miles of sewer force mains and 41 sewage lift stations Added 54,779 linear feet of new sewer main and 6 sanitary lift stations to City's system Completed a sanitary sewer emergency main repair and manhole replacement on 5th Avenue East Contracted replacement and repair of various manholes i Continued TV inspection of new construction Responded to over 1,500 utility location Requests _ _ I s �, '�� ^*s Y.� fiat' l � •�' I ., .` s ya � r��fe' _ _;r 1��. I � y yy R� _ I r O� � S rig �' BUDGET TOTALS Last Year This Year Difference $ 2, 368,115 $ 2, 004, 861 $ -363, 254 FTE 6.70 FTE 6.90 Personnel - $462,257 (+$20,897) +.20 FTE — 25% of a part time (32 hr wk) Engineering Technician. Currently utilizing a temp for this work. Reduced contract services $10,000 & increased salaries $10,000. (Cost shared w/Street, Water & Storm) M & 0 - $346,904 (+$6,112) $ 36,000 Electricity (+$4,000) $ 20,000 Contract Services (-$10,000) $ 4,500 Computer Equipment & Software (-$4,500) $ 7,000 Rate Study $ 3,000 Aerial Mapping (25%) $ 125,871 Insurance & Administrative Transfers (+$19,804) Capital Equipment - $0 (-$188,750) Capital Projects — (new appropriations) $70,000 (-$751,000) $ 10,000 Manhole Rehabilitation & Replacement $ 10,000 Replacement Pump for Lift Station #10 (W. Nicklaus) $ 50,000 Contract Main Upsize (Carrying over $520,000 in capital projects, most of which is the Grandview Pump Station/Gravity Main) Negotiated requirements for new Discharge Permit effective September 1, 2008; initiated laboratory testing to meet new permit requirements Incorporated new and upgraded plant equipment into new equipment maintenance work order program Plant remained in compliance during the year while under construction Continued dialogue on Total Maximum Daily Loading of Flathead Lake with the state DEQ office Laboratory Standard Operating Procedures completed; Laboratory personnel proficiency rating was 100% ppp rtPart a5tevNateC PppIfeSt-v�( e Cade 00�5 0, — Wastewater Treatment Plant Tools of The Trade Ski _ s r As Ali� Wastewater Treatment Plant Enterprise Fund BUDGET TOTALS Last Year This Year Difference $ 11, 552, 671 $ 4,118, 554 $ -7, 434,117 FTE 9.40 FTE 9.40 Personnel - $669,442 (-$35,498) 1 Vacant Position is now Unfunded M & O - $916,182 (-$33,100) $ 130,000 Contract Services -Glacier Gold (+$10,000) $ 25,000 Consultant -Electrical Engineer (-$25,000) $ 25,000 Consultant-TMDL (-$25,000) $ 20,000 Lab Services/Newly Mandated Pretreatment Testing (+$8,000) $ 175,232 Insurance & Administrative Transfers (+$15,605) Capital Equipment - $73,000 (-$1,000) Replace Digester Mix Pump #2 Capital Projects - $0 (new appropriations) (Carrying over $750,000 in Capital Projects, which is the Wastewater Treatment Plant Expansion) ,-Completed Construction on the Mosquito Stormwater Lift Station Replacement Project xsro wwyivr cws TAKE A DIP! soap Ongoing Public/School Education Regarding Stormwater Pollution 1 soN�ANA _-- :i 4A�p°atRooart M verm�'�.'�eoa000s I -Completed the 2008 MS4 Phase II Annual Permit Report and Submitted to DEQ for Review and Approval r Maintained 52.4 miles of storm sewer mains City staff designed and completed construction on the Central School Underground Roof Drain System 125 Residential/Commercial MS4 permits were issued Added 37,324 linear feet of storm drain to City system Corrected stormwater deficiencies at 3rd St. E. (Chuck Olson Reality) ➢ Slip lined storm manhole at Idaho & Meridian minimizing fuel from the Michael's fuel spill from infiltrating the storm system ➢ Mapped new stormwater utilities Completed 2009 design standards draft which incorporates requirements set in the MS4 permit ➢ Implemented program for the City of Kalispell's Illicit Discharge Detection and Elimination Administered the City's Environmental Groundwater Testing Obligations o�,M 5 e,,Ne� 0{ -9 Storm Sewer 91 Special Assessment Fund BUDGET TOTALS Last Year This Year Difference $ 1, 515, 536 $ 1, 593, 477 $ 77,941 FTE 6.0 FTE 6.20 Personnel (FTE) - $433,468 (+$26,987) +.20 FTE — 25% of a part time (32 hr wk) Engineering Technician. Currently utilizing a temp for this work. Reduced contract services $10,000 & increased salaries $10,000 (Cost shared w/Street, Water & Sewer) M & O - $205,009 (-$20,298) $ 2,000 Contract Services (-$10,000) $ 3,000 Aerial Mapping (25%) $ 25,000 Consultant -TM DL (-$25,000) $ 15,000 Rate Study $ 12,500 Stormwater Regulatory Compliance Fees (+$2,500) $ 27,000 Groundwater Monitoring (+$5,000) $ 45,348 Insurance & Administrative Transfers (+$8,765) Storm- er Special Assessment Fund Capital Equipment - $0 (-$35,750) Capital Projects — New Appropriation $430,000 (-$229,998) $ 60,000 Storm Drain Correction $ 10,000 South Meadows Survey $160,000 Stillwater & Willow Glen Construction (new appropriation) $170,000 Southeast Storm Drain Improvements Phase 1 $ 30,000 Stormwater Facility Upsizing (Carr ing over 300,000 in Capital Projects, which is the Stillwater & Willow Glen Construction Prj) Solid Waste • BUDGET TOTALS Last Year This Year Difference $ 1.080,750 $ 811,668 $-269,082 FTE 7.60 FTE 7.60 Personnel - $483,802 (+$10,903) M & O - $227,866 (-$4,985) $ 25,000 Garbage Containers (+/- $0) $ 4,750 Equipment Maintenance & Supplies (+$4,000) $ 0 Recycling (-$18,000) $ 1,700 Radio Maintenance (+$1,400) $ 96,666 Insurance & Administrative Transfers (+$7,665) Capital Equipment — New Appropriation $0 (-$275,000) Proposed Increase $3.00 Rate increases come in two styles: ✓ Small on a regular basis ✓ Huge and Infrequent Our costs rise each year — rates should rise each year to keep pace Current Annual Residential Rate: $108.00 Proposed Annual Residential Rate: $111.00 Evergreen Current Residential Rate: $165 (Evergreen is anticipating a rate increase in January) ✓50/50 Sidewalk Replacement Program -A total of 13 Residents Participated in the Program, Replacing 3.3 blocks ✓Handicapped Ramp Upgrades —A Total of 3 Hazardous Handicapped Ramps were Replaced and Upgraded to Current Standards Gas Tax Appropriation I BUDGET TOTALS Last Year This Year Difference $ 567,700 $ 568,700 $ 1,000 FTE 0 FTE 0 Chipseal & Overlay - $100,000 (-$50,000) Striping - $100,000 (+$50,000) Alley Paving - $25,000 50/50 Sidewalk - $44,000 (includes carryover $19,000) FY 09 - Chipsealed 89 Blocks and Paved 10 Alleys Special Assessment Fun Special Street Maintenance 2008 — 2009 Major Accomplishments After 2 % yrs, a lot of give and take, common ground was found and Transportation Impact Fees were Adopted by the City Council. Special Street Maintenance 2008 — 2009 Major Accomplishments z�7rq I - V-FW awl ,1� �J! M.� z•!r 3r r .` t x �'��5 I left Maintained City Streets in a Safe and Passable Condition during a very Challenging Winter Special Street Maintenance 2008 — 2009 Major Accomplishments Maintained 139.2 Miles of Streets and Alleys An Increase of 23 miles over the last 5 yrs (red areas indicate annexations) L,-d Special Street Maintenance 2008 2009 Maior Accomplishments Completed the Northridge Drive Asphalt Overlay Project Rebuilt Damaged Retaining Wall on N. Meridian Rd. Built drainage area on Stillwater Road Removed and Repaired a Major Area of Sunken Roadway on Reserve Loop (water main break) Cut Out and Repaired Major Breakup Areas on Stillwater Road Assisted the Storm Sewer Division with the 3rd Street E. Stormwater Project Graded Westview Park to Facilitate Drainage of New Well Special Street Maintenance Challenges ✓ The increase of 23 additional miles of streets over the last 5 yrs has hindered our ability to maintain the same level of service. ✓ Our level of personnel and equipment has failed to keep pace with the additional miles of acquired streets. ✓ It is essential that we acquire and have the ability to keep operable critical equipment to maintain City streets. .J Newly Annexed City Streets Silverbrook Subdivision Three Mile Drive Area I � � Special Street Maintenance Special Assessment Funds —ROAD MILES Increase in Road Miles vs. Personnel —PERSONNEL 12 150 v 140 139.2 c m w � c �133.5 11 0 130 I v 129.7 a I � 0 II � 0 w 122.1 0 120 N 117.1 s E v 10 Z II � 110 100 9 2005 2006 2007 200E 2009 YEAR t r a\r�era��e tee SPec.\a\ Stare l oc\e r I ooAs ° Special Street Maintenance Special Assessment Funds BUDGET TOTALS Last Year This Year Difference $ 1, 547,199 $ 2, 014, 303 $ 467,104 FTE 12.10 FTE 12.30 Personnel - $748,879 (+$59,429) +.20 FTE — 25% of a part time (32 hr wk) Engineering Technician. Currently utilizing a temp for this work. Reduced contract services $10,000 & Increased salaries $10,000. M & 0 - $338,184 (+$39,890) $ 3,000 Aerial Mapping/Update Map Imagery (25%) $ 15,000 Rate Study $ 5,000 Radio Maintenance (+ $4,500) $ 13,000 Contract Services (-$10,000) $ 74,500 Insurance & Administrative Transfers (+ $55,500) Many M&O Line items were reduced in order to offset the additional insurance costs Special Street Maintenance Cont. Special Assessment Funds Capital Equipment - $291,188 (+$205,938) $ 51,188 - 13.4% MACI Grant Match/2 Sweepers & Combo Unit (will be adjusted to $30,000) $170,000 - Loader w/V-Plow $ 70,000 - Single Axle Plow Truck w/Flatbed Dump Capital Projects — New Appropriation $280,000 (-$140,000) $280,000 - Pavement Maintenance Program (Carryover an additional $305,988 in the Pavement Maintenance Program) Street Division Stimulus Fund Capital Road Projects - $339,549 Stimulus Funds will be used to Supplement the Overlay and Pavement Maintenance Projects for FY 09-10 Light Maintenance Special Assessment Fund BUDGET TOTALS Last Year This Year Difference $ 248,530 $ 248,174 $-356.00 FTE .60 FTE .60 Personnel - $39,937 (+$5,834) M & 0 - $193,677 (-$4,350) $ 13,000 Lighting Supplies (-$200) $145,000 Electricity (-$5,000) $ 28,000 Repair & Maint. Services (+/- $0) Capital - $0 FY 2009-2010 Traffic Signs & Signals Special Assessment Fun Traffic Signs & Signals 2008 — 2009 Major Accomplishments ,,Painted Yellow Curbs and Cross Walks City Wide Traffic Signs & Signals 2008 — 2009 Major Accomplishments W- .-Maintained Traffic Signals Traffic Signs & Signals 2008 2009 Major Accomplishments law I -Maintained Luminaries for Streetscape Lights, Decorative Lights, Alley Lights, and Airport Lighting Traffic Signs & Signals 2008 — 2009 Major Accomplishments The City Wide Replacement of the Older Style Street Signs Required Under the Federal MUTCD Regulations is 80% Complete ,�a\s & Sig Sig the -� Cade bra{{\c f 1 00\5 o Traffic Signs & Signals Special Assessment Funds BUDGET TOTALS Last Year This Year Difference $ 303, 694 $ 302, 611 $ -1, 083 FTE 2.5 FTE 2.5 Personnel - $176,748 (+$237) M & O - $125,863 (+$5,913) $ 35,000 Street Signs (+$3,000) $ 4,000 Barricade Materials (+$1,500) $ 10,000 Contract Services (-$7,000) $ 25,000 Paint Materials (+$5,000) Capital - $0 (-$5,000) Westside TIF Public Works Capital Projects $135,000 Glenwood Dr Storm Drainage Construction (Carryover) $ 40,000 Lower Spring Creek Storm Drainage PER (Carryover) $ 30,000 Paving $1,410,000 Develop a Road Improvement Project for 2 Mile & 3 Mile Drive Reconstruction WHERE DO WE GO FROM HERE? ✓ We'll continue doing what we've been doing —your goals have not changed and neither have ours ✓ We'll finish unfinished business ✓ We'll start fresh on new projects ✓ We'll try to help solve the budget problem by operating this Department in ways that serve the public and do not cause you a problem