04-16-09 Parking Commission MinutesKALISPELL PARKING COMMISSION
MONTHLY BOARD MEETING MINUTES
Date: April 16, 2009
Location: KPC Conference Room
All in attendance:
Chairperson Mark Pirrie, Janet Clark, Joel Schoknecht, and
John Hinchey arrived at 7:34 am
Jack Brooks — Attended from 7:30 am to 7:45 am
Minutes recorded by: Rachel Brooks, KPC Office Manager
1) Call to Order:
Called to Order at 7:30 a.m., By: Mark Pirrie, Chairperson
2) Minutes of March, 2009 Board Meeting:
Discussion regarding previous notes on Valley Bank Lot Exchange. Moved to approve minutes
by Janet Clark, Joel Schoknect, seconds, Approved by all present.
3) Hearing of the Public:
No One Present
4) Financial Statement of March 2009:
Discussion regarding financial state; continued in budget discussion. Moved to approve
financials by Janet Clark, John Hinchey, seconds, Approved by all present.
5) Updates from KPC:
Street Update — Jack
a) Traffic- less downtown from past years. There are not many cars
downtown. Discussion followed.
b) Boot Update — Both Mark and John has asked Charlie about the
ordinance for the boot that needs to be revised. Charlie has to draft this
for us so it is on the books for the city also. Janet said she would call and
talk to Charlie regarding this. The boot is instant action. We need this
financially. Discussion followed.
KPC Office Update — Rachel
a) Tickets, Parking Permits & Meters — See Reports. Questions?
1. Ticket Collections — 382 tickets written. Collections down 50%.
2. Parking Permits — New comparison total from '08 on reports. Discussion
followed.
3. Meter Collections — Meters up a little every month since January of '09.
b) Notices — All set up for daily final notice bills on AIMS system. All past notices are
caught up and we are current to date for the month. Discussion followed regarding
handicapped permits.
c) Collections — New AIMS collections report for CPI; Rachel tried it yesterday but we
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are still working out the errors. This should be up and running by the end of the
next week.
d) DMV/AIMS — Merlin go live date from DMV has been set to April 201". We have two
backup systems in place so we should be able to get addresses one way or another.
We have put in a request to get batch files weekly instead of monthly. And should
be able to send batch files every Friday. Discussion Followed regarding new system
and out of state plates. Rachel will call Anne Guest regarding out of state plates.
Mark will ask Roger about out of state plates racking up tickets and not changing
over to Montana Plates. If the plates were Montana issued we could get an address
and collect on the outstanding tickets.
6)Unfinished Business:
a. Valley Bank Lot Exchange — Recent Updates? Nothing new. Janet may have an update
next meeting.
b. Building Lease — Update from Mark. Rachel has taken pictures and documented the
stalled construction work on the office. We did get a bill from Ogle & Worm for
$547.50 at the end of March for various works. We are working toward Summary
Judgment. Discussion followed.
c. BID — Main Street striping. BID has moved on from this and the Parking Commission
doesn't really have any money to put toward this so we haven't followed through any
further. The City doesn't have any money for this. Janet will call Jim Hanz and see
what we could work out for paint, and measuring the spaces with the City. Discussion
followed.
d. Lot Maintenance — Snow plowing $1,185.76
Snow Shoveling $1,035
Combined Total $2,220.76
Current snow removal Total $23,150.76
e. Spring Lot clean up —
1. Susie & Dori —Already got supplies — need direction on curb/sweeping.
Discussion followed. Have girl's sweep it out into the lots and then the city
should sweep it up. Prune everything way back.
2. Sweeping — Looks like the City will do this for us; Rachel needs dates and
time we can block off the lots for the City to sweep. Discussion followed.
Eagle's lot will be first for cleaning up the junk and city sweeping and we
will try to coordinate with the City on this. If the city could, have them do
this on a Monday due to hotel guests at the Kalispell Grand.
3. Striping —Mark checked the lots; said they looked fine. Eagles looked a
little bad, but Mark will touch this up when he does his next week.
Discussion followed.
4. Seal Coating — Rachel needs clarification on this. We discussed this last
meeting but came to no decision. Table till next spring due to financials.
Rachel will call Crone Pro Seal and let them know we will keep them in
mind for next year.
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f. Revisit raising prices - Permit Lot and Prices on ticket machines- This is not a good
time to raise prices. Table for another 6 months. Rachel will put on
Calendar for November of 2009.
g. Revisit Motorcycle permits and sign changes for summer — Joel suggested taking 2
30 minute spaces on the street and making them free motorcycle parking.
Discussion followed. Rachel will call Anne Guest in Missoula to see what
their policy is on Motorcycle parking. KPC will keep this in mind and
possibly do some more research into this and possibly a test space.
h. Rachel's Vacation - Rachel let the board know that she will be going on a
cruise in August and will be gone from August 10 — 30. Most everything is
caught up and she has plenty of vacation time to cover this. KPC board
had a short personnel meeting afterward to discuss the situation.
7)New Business:
a. Four Commissioner Board — No one has applied for Bill Goodman's place on the board and
Roger Krauss called and wanted to know if we could survive with a 4 person board. We can
but it does not give us a lot of flexibility as far as vacations and absences. We would just need
someone for a tie breaker if needed. This is a rare situation and rarely happens. We should
have something in place just in case. The Commissioners feel most comfortable with Roger
Krauss since he works with us on a regular basis and knows the issues. John Hinchey made a
motion to elect Roger Krauss, Assistant Chief of police as Tie Breaker. Janet Clark seconds.
b. Budget — Janet gave out projections for income for the next fiscal year. This year projected
income is total $110,750. Our budget is $134,000. Last year we had collected $105,000 for
revenue. We are down $11,000 down for the year. Parking Permits should be $68,000 this is
based on the number of spaces times the discount. With our inventory of spaces $68 -
$69,000 is the best we can come up with. Discussion followed regarding projections of
expense and income and final budget. Janet will finish this up and turn in to Mark.
8) Adjournment•
Adjourned at: 9:00 a.m., Motion to Adjourn made by: John Hinchey, Second by Janet Clark.
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