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H1. Ord 1841 - Emergency HousingCity of Kalispell Charles A. Harball Office of City Attorney City Attorney 201 First Avenue East P.O. Box 1997 Kalispell, MT 59903-1997 TO: FROM: MEMORANDUM Doug Russell, City Manager Charles Harball, City Attorney Tel 406.758.7709 Fax 406.758.7758 charball@kalispell.com SUBJECT: Ordinance No. 1841 — Emergency Ordinance Allowing the Temporary Use of Property at 1110 2nd Street West as a Sheltering in Place Facility For the Un-Homed Population MEETING DATE: April 20, 2020 — Regular Council Meeting BACKGROUND: Due to the COVID-19 pandemic, the Governor of Montana issued a "shelter in place" directive for all residents of the State of Montana and on March 19, 2020, the Flathead County Commissioners, by resolution, declared a Public Health Emergency related to COVID-19. On April 6, 2020, the City Manager declared a local state of emergency for the City of Kalispell in response to the potential resource challenges of COVID-19 infections locally, which findings were approved and adopted by the Kalispell City Council by emergency ordinance, Ordinance No. 1840, that same day. On April 10, 2020 Hillary Hanson, the Flathead County Health Officer and Incident Commander, notified the Kalispell City Manager of the determination that the City of Kalispell and its immediate environs has an un-homed population at risk of an outbreak of COVID-19 due to the lack of access to facilities to ensure hygiene, medical care and the ability to shelter in place. She further advised him that the facilities located at 1110 2nd Street West, Kalispell, Montana, a portion of which is utilized by the Samaritan House as a homeless shelter, have the unique capacity to house and care for the un- homed population for sheltering in place and specifically requested that the land use of the subject property be approved for the above described temporary emergency use. The Flathead COVID-19 Emergency Shelter Collaborative, a public/private alliance brought together for the purpose of providing temporary emergency shelter for un-homed individuals who need to safely shelter in place pursuant to the Governor's "shelter in place" order, has provided to the City a specific plan for utilizing the property at 1110 2nd Street West, Kalispell, Montana as a facility to house and care for the un-homed population for sheltering in place for a period of time not to exceed 30 days after the "shelter in place" order has been lifted. RECOMMENDATION: The City Council should enact Ordinance 1841 as an emergency ordinance to allow the temporary use of the property at 1110 2nd Street West for sheltering in place for the un- homed population. ALTERNATIVES: The Council may decline to allow such use of the property or may consider other alternatives. ATTACHMENT: Ordinance 1841 with Exhibits A and B ORDINANCE NO. 1841 AN EMERGENCY ORDINANCE ALLOWING THE TEMPORARY USE OF THE PROPERTY AT 1110 2ND STREET WEST, KALISPELL, MONTANA, PREVIOUSLY UTILIZED AS AN ARMORY AND WHICH IS CURRENTLY USED AS A HOMELESS SHELTER AND ZONED P-1, AS A SHELTERING IN PLACE FACILITY FOR THE UN - HOMED POPULATION FOR A PERIOD TO END 30 DAYS AFTER THE GOVERNOR'S COVID-19 PANDEMIC "SHELTER IN PLACE" ORDER IS LIFTED; AND ESTABLISHING AN IMMEDIATE EFFECTIVE DATE. WHEREAS, due to the COVID-19 pandemic, the Governor of Montana issued a "shelter in place" directive for all residents of the State of Montana; and WHEREAS, on March 19, 2020, the Flathead County Commissioners, by resolution, declared a Public Ilealth Emergency related to COVID-19, pursuant to §10-3-402, MCA; and WHEREAS, on April 6, 2020, pursuant to §10-3-402, MCA, the City Manager, as principal executive officer of the City of Kalispell, declared a local state of emergency for the City of Kalispell in response to the potential resource challenges of COVID-19 infections locally, which findings were approved and adopted by the Kalispell City Council by emergency ordinance, Ordinance No. 1840, that same day; and WHEREAS, on April 10, 2020, the Flathead County Health Officer and Incident Commander, notified the Kalispell City Manager by letter, a copy of which is attached hereto and incorporated into these recitals as "Exhibit "A", of the determination that the City of Kalispell and its immediate environs has an un-homed population at risk of an outbreak of COVID-19 due to the lack of social distancing and access to facilities to ensure hygiene and medical care and the ability to shelter in place; and WHEREAS, in the same notification to the Kalispell City Manager, the Flathead County Health Officer and Incident Commander advised him that it had been determined that the facilities located at 1110 2"d Street West, Kalispell, Montana, zoned P-1, previously the Armory and currently utilized by the Samaritan House, a homeless shelter, has the unique capacity to house and care for the un-homed population for sheltering in place and specifically requested that the land use of the subject property be approved for the above described temporary emergency use; and WHEREAS, the Flathead COVID-19 Emergency Shelter Collaborative is apublic/private alliance brought together for the purpose of providing temporary emergency shelter for un- homed individuals who need to safely shelter in place pursuant to the Governor's "shelter in place" order; and WHEREAS, the Flathead COVID-19 Emergency Shelter Collaborative has provided to the City a specific plan for utilizing the property at 1110 2"d Street West, Kalispell, Montana as a facility to house and care for the un-homed population for sheltering in place, a copy of which is attached hereto as Exhibit `B" and incorporated into these recitals. NOW THEREFORE BE IT ORDAINED BY TIIE CITY COUNCIL OF T11E CITY OF KALISPELL, MONTANA, AS FOLLOWS: SECTION 1. Pursuant to the authority of MCA § 10-3-402, and KMC 2-26 the Kalispell City Council hereby approves the temporary land use of the property located at 1110 2nd Street West, Kalispell, Montana for the purpose of providing temporary emergency shelter for un-homed individuals who need to safely shelter in place pursuant to the Governor's "shelter in place" order, by the means and plans set forth in Exhibit `B", attached hereto and fully incorporated herein by this reference. SECTION 2. This Ordinance, pursuant to KMC 2-26, is effective upon passage and approval and shall be in effect for no longer than 30 days after the Montana State Governor lifts the "shelter in place" order or for no longer than ninety (90) days, whichever is less. PASSED AND APPROVED BY T1IE CITY COUNCIL BY AT LEAST 2/3RD VOTE AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL, MONTANA TIIIS 20TI I DAY OF APRIL, 2020. Mark Johnson Mayor ATTEST: Aimee Brunckhorst, CMC City Clerk FW 1 aXt'- Community Health Services Flathead City -County Health Department 751-8110 FAX751-8111 Environmental Health Services 1035 First Ave. West Kalispell, MT 59901 75"130 FAX 751-8131 (406) 751-8101 FAX 751-8102 Family Planning Services www.flatheadhealth.org 751-8150 FAX 751-8151 Home Health Services 751-6800 FAX 751-6807 WIC Services 751-8170 FAX 751.8171 Animal Shelter 752-1310 FAX 752-1546 Date: April 10, 2020 To: From: Subject: Doug Russell - City Manager, Kalispell Hillary Hanson - Health Officer, Incident Commander Zoning for 1110 2"d Street West, Kalispell Dear Mr. Russell, As the lead public health official in Flathead County and the Incident Commander for the COVID-19 response, I am writing to formally request that you temporarily waive the zoning regulations for 1110 2"d Street West to allow for the use of this location as shelter during the COVID-19 event. The spread of COVID-19 in the Flathead is raising a great deal of concern. We have been working to halt the spread of the virus through efforts such as school and business closures. However, we have recognized that our un-homed population is at risk of an outbreak due to lack of social distancing, and a lack of access to facilities to ensure hygiene and medical care. While individuals experiencing homelessness are exempt from the Governor's Directives he has strongly urged communities to make shelter available as soon as possible to put in operation mitigation practices. We have been working to find a location that could allow for sheltering in addition to food, facilities, behavioral health services, medical services and isolation/quarantine quarters. The identified location is 1110 2"d Street West, Kalispell. However, in order to utilize this facility the zoning for this property needs to be waived during this emergency public health event. The creation of this shelter is a vital part of Flathead County's COVID-19 emergency plan and based on that fact I request that City of Kalispell waive the applicable zoning regulations starting immediately until one month after the lifting of the "Stay at Home" Directive from Governor Bullock. Our hospitals and healthcare services have limited capacity and we are doing all we can to bend the curve to ensure they can serve everyone requiring care. The implementation of this temporary shelter will help ensure we are further protecting our community. Sincerely, Hillary Hanson, MS, MPH Health Officer Flathead City -County Health Department Providing quality public health services to ensure the conditions for a healthy community. Exhibit "B" Page-1 Flathead COVID-19 Emergency Shelter Collaborative NEED Supportive care serving the unhoused population during the COVID-19 crisis. PURPOSE To provide temporary emergency shelter for unhoused individuals during the COVID-19 crisis who need to safely shelter in place and who may end up needing behavioral and/or medical support. OPERATIONAL PERIOD Begins: Immediately, once location and resources are secured. Ends: One month after the Governor's "Shelter in Place" order is lifted, allowing time for transition of clients and clean-up of the site. Emergency Shelter Director Morgan Peirce 406.897.4832 morganbpierce00@gmail.com Steering Committee Members Name Phone Email Affiliation Kyle Waterman, CHAIR 406.871.4885 kyle4kalispell@gmail.com City of Kalispell Hilary Shaw, VICE CHAIR 406.261.9082 director@abbieshelter.org Abbie Shelter Jane Emmert, SECRETARY 406-250-1456 jemmert@krmc.org ASSIST, KRMC Mary Sterhan 406-212-1912 msterhan@flathead.mt.gov FH Community Health Center Tonya Horn 406.250.8652 flatheadwarmingcenter@gmail.com WMMHC & FH Warming Center Mandi Cole 406-751-6705 mcole@krmc.org ASSIST, KRMC Chris Krager 406-261-1081 chris_krager@yahoo.com Samaritan House Cassidy Kipp 406.758.5419 ckipp@capnwmt.org CAPNM Jane Nolan 406-212-2138 janenolan26@outlook.com Retired CAPNM Roxanna Parker 406.752.7266 director@unitedwaycares.org United Way of Northwest MT Frank Garner 406-471-7197 frankgarnerhd7@gmail.com Legislative Holly Jordt 406-751-8158 hjordt@flathead.mt.gov Flathead County Health Department Exhibit T" Page - 2 FISCAL AGENT Samaritan House 124 9th Avenue West Kalispell Mt 59901 Tax ID: 81-0466186 Contact: Chris Krager via funding for Collaborative Housing Solutions of Northwest Montana (Partner Agencies listed on Page 3) LOGISTICS Location Samaritan House Admin Center 1110 2nd Street West Kalispell MT 59901 • Shelter in Place Site - 25-30 beds in Center's North Assembly Hall - social distancing with at least 2 staff on site offering oversight. 1 Director and 2-4 direct care staff or volunteer support • Isolation Space — 3 beds in Classroom 2 for isolation and distancing for those with mild symptoms or recovery. Shelter staff and periodic behavioral health support. Medical support from Flathead Community Health Center staff Monday - Friday • Medical Space - 3 beds in Classroom 1 where individuals with infections and needs for those who are sick, may not need to need a hospital (but will require medical oversight). Same support as for Isolation Space Labor Pool / Volunteer Coordination Committee Personnel Committee — Hillary Shaw, Kyle Waterman and Chris Krager Volunteer Leads - Cinnamon Davis Hall, Tonya Horn FWC volunteers Volunteers from Flathead Warming Center, Veteran's Food Bank and Pantry and A Ray of Hope have committed staff and volunteers to supervise the temporary shelter. United Way of Northwest Montana can provide support through Volunteer Organization Active in Disasters (Vo-AD). ASSIST and local churches have also committed support. Food & Supplies Monday — Friday Salvation Army — 3 meals a day. Need count 5pm night before. Major Larry Feist-928.566.9410—larry.feist@usw.salvationarmy.org Saturday— Sunday Feeding the Flathead — 3 meals a day. Bee — Tonya Horn has contact info Coordinators- Tonya Horn, Luke Heffernan and Cinnamon Davis Hall Food will be delivered and served outside of Assembly Hall in a mess tent Exhibit "Bit Page-3 OPERATIONS (Steering Committee Chairs) Shelter Management: Tonya Horn (Flathead Warming Center) (using Flathead Warming Center Standard Operating Guidelines & CDC Template) Medical: Mary Sterhan (Community Health Center) and Mandi Cole (KRMC) Behavioral Health: Abby Harnett (Western Montana Mental Health) Sanitation: Samaritan House Staff, Jesse Green (FCHD Sanitarian to do site review) Safety: Chair- Frank Garner providing security review, Coordinating with KPD Transition Services: Cassidy Kipp (Community Action Partnership of Northwest Montana) Finance & Reporting: Jane Nolan (retired CAPNM) Philanthropic Outreach: TBD —Steering Committee Media Spokesperson: Kyle Waterman (Chair) and Chris Krager (Samaritan House) Organization/Perron Categories Name of In"dual & Organization Jennifer Ball, State Public Defenders Office Local Government Staff/Officials CDBG/HOME/ESG Entitlement Jurisdiction Cassidy Kipp, CAPNM Law Enforcement Doug Overman, Kalispell Police Deptartment and Frank Gardner Local Jail(s) Jennifer Ball, State Public Defenders Office Hospital(s) Natalie Valov R.N., City/ County Health Department, Lesly Starling R.N. Kalispell Regional Hospital Nancy Henriksson, North Valley Hospital EMT/Crisis Response Team(s) Mental Health Service Organizations Cami Imperato, Sunburst Mental Health; Western Montana Mental Health Substance Abuse Service Organizations Cami Imperato, Sunburst Mental Health Affordable Housing Developer(s) CAPNM CHDO entity Disability Service Organizations Dayna Guffey, Summit Independent Living; Disability Advocates Diana, Summit Independent Living; NAMI reps (Eileen Lowry or Joann Stoddard) Public Housing Authorities Cassidy Kipp, Sean O'Neill, CAPNM MDOC field agents and S+ Care CoC Funded Youth Homeless Organizations N/A Non-CoC Funded Youth Homeless Organizations Lance Isaac, Flathead Youth Home; Sparrow's Nest. Youth Advocates Lance Isaac, Flathead Youth Home; Sparrow's Nest; Nichole Heyer, Homeless Student Liaison/ HEART Locker School Administrators/Homeless Liaisons Nichole Heyer, Homeless Student Liaison/ HEART Locker Flathead Warming Center Tonya Horn Non-CoC Funded Victim Service Providers Rachel Bellesen, Abbie Shelter Domestic Violence Advocates Rachel Bellesen, Abbie Shelter Street Outreach Team(s) Chris Krager, Samaritan House; Daniel Malinowski, SSVF (VOA) Lesbian, Gay, Bisexual, Transgender (LGBT) Advocates Brad Nelson, MSW (on consultation) United Way of Northwest Montana Roxanna Parker Agencies that serve survivors of human trafficking Rachel Bellesen, Abbie Shelter Other homeless subpopulation advocates Nick Moschetti, Flathead Job Service (felons and Vets) Homeless or Formerly Homeless Persons Chris Krager, Samaritan House; Sherry Stevens, United Way Exhibit "Btf Page-4 Preliminary budget for Temporary Shelter during COVID19 Description INCOME CONTRIBUTIONS Carryforward from CHSfunds Community Contributions Business Contributions Churches Non Profit Contributions Foundations County and/or local governments Other TOTAL INCOME EXPENSE Staffingcosts • Director Payroll costs (40hr@ $25/hourx 4 weeks) Payroll Taxes (15%) Staffing Costs -Shelter Staff Staffing as follows: 7-3 shift, 1 Monday thru Friday, 2 Saturday& Sunday 3-11 shift, 2 al I week 11-7 shift, 2 al I week Total hours=296 per week, 1,184 for the month, 7.4 FTE Payroll costs (1,184hr@ $17/hour) Payroll Taxes (15%) Additional staffing to be provided by volunteers Total staging costs Security costs (if not provided by sheriff, police) Security Service Kitchen costs Food & Water (over and above what is donated) Kitchen supplies, paper products, etc Cleaning supplies for kitchen Cleaning Service (if not provided by staff or volunteers) Lodging costs Cots and bedding (should all be donated) Laundry service for linens Cleaning supplies for sleeping area Health costs PPE supplies (hopefully some will be donated) Basic medicines (not RX) Sanitation Port-"ottys (if needed at location) Hand washing stations (if needed at location) Hygiene Laundry tokens for clients Shampoo, soap, towels (hopefully to be donated ) Bed bug covers for pillows Utilities Heater gas (if outside location, eg., tents) Lighting (if outside location, eg., tents) Extra Dumpster Space Costs Rent (hopefully to be donated) Insurance (if not provided through location) Transpsortation Between site if more than 1 site is used To medical facilities One Time Costs I nstallation of video camera system (if needed) Background checks on staff Contingency Unknown expenses Total Other Expenses TOTALEXPENSE NET I NCOME OVER EXPENSE Weeks 1-4 WeeksS-8 Weeks9-12 Total Month 1 Month 2 Month 3 2,166 4,000 4,000 4,000 2,000 65,000 2,000 6,000 89,166 4,000 4,000 4,000 12,000 600 600 600 1,800 20,128 20,128 20,128 60,384 3,019 3,019 3,019 9,058 27,747 - 27,747 27,747 83,242 77 77 77 - 150 150 150 450 125 125 125 375 100 100 100 300 77 77 77 - 150 150 150 450 100 100 100 300 100 100 100 300 50 50 50 150 77 77 77 - 77 75 75 75 225 150 150 150 450 50 50 50 150 77 77 77 - 100 100 100 300 300 300 300 900 77 77 77 - 77 Soo Soo 150 - 150 250 250 250 750 2,350 1,700 1,700 5,750 30,097 29,447 29,447 88,992 174 Exhibit "B" Page - 5 Site Plan 1100E]l EXISTING ARMORY HOMELESS SHELTER IEI� Architects , Design ra.x ow,nshs.r Group PCKALISPELL 1 0 MONTANA saaer nw Kunreu. "o"ruu �zn ., Exhibit T11 Page - 6 Mess Tent SITE PLAN 'A" "°`""' I TENT (60'x 80') I I Meals will be delivered and served to the mess tent. Tent donated by Stillwater Church. Tent can be as large as 60' x 80'. Tent has sides that can be removed is weather nice enough. Samaritan House tables and chairs will be set up under tent. Outside social space for guests under tent Exhibit "B" Page - 7 Dormitory Set Up 20 beds will be set up to begin with (38 shown in diagram above) Beds can be set up foot to foot in center to provide 6' social distancing Office or plastic dividers will be incorporated