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11-05-19 Business Improvement District Minutes 2017 – 2027 KALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES Meeting date: November 5, 2019 Location: 14 3rd St. E., Kalispell, MT. BOARD MEMBERS PRESENT: Marshall Noice, Curtis Bartel, Ryan Berweger, Christopher Petersen, Maggie Doherty & Pam Carbonari (BID Exec. Director) ABSENT: No one CITY ATTENDEES: Katharine King & Jarrod Nygren PUBLIC IN ATTENDANCE: No one MEETING CALLED TO ORDER at 8:35 AM by Board member Kisa Davison, Marshall Noice, Chair, Arrived 9:00 AM. MOTION: to approve the agenda dated November 5 and the minutes of October 1 by Maggie Doherty with a second by Ryan Berweger – approved unanimously HEARING OF THE PUBLIC: Katharine King with the City of Kalispell Community Development Department updated the board on the supplemental Environmental Assessment for the Core Trail project. The EA is available on line and the city is accepting public comment until November 19. Public comment is being requested about the two additional potential street connectors. One street will be chosen as part of this project. After the public comment period the EA will be forwarded to the Urban Renewal Agency and then on to the City Council. Katharine also informed the board that she has a small sub-committee that will be working on naming the trail. Pam and Marshall will both be members of the sub-committee which meets today. The plan is to have a name by the end of January when the 90% complete design for the trail should be completed. BUSINESS Façade Improvement Grant – Lemire and Company has submitted a $5000 façade improvement grant request for the doors at the “Ivy Building” on 1st Ave. W. The board reviewed the grant and supports the application. Maggie made a motion to support the grant request in the amount of $3000 instead of the requested $5000 with a second from Kisa. The motion failed on a 2 to 4 vote. Maggie and Kisa voted yes and Christopher and Ryan, Curtis and Marshall voted in opposition. Christopher then made a second motion to approve $5000 which passed with 5 in favor and Maggie voting in opposition. The owner of the Ford Building also wished to know if they could apply for a grant for their parking lot on Main Street. They would like to give the parking lot an upgrade including new landscaping which is needed. The board had a conversation and determined that façade grants are for building improvements and not for landscaping. Pam will inform the owners of the Ford Building about the board determination. Curtis also informed the board that he has been communicating with a trustee at the Eagles Club, Lori Marvin and that in his opinion there is a significant need to improve the outside of that building. He would like to see the board allocate more than $5000 per grant if money is available in the budget. Flower BIDS: RFP’s were sent to Plant Land, Wild Geese Gardens and Hoopers Nursery. Bid proposals were received from Plant Land and Wild Geese Gardens. Maggie made a motion to support the bid from Plant Land who was the low bidder but also support the award to Plant Land because of the years of good service and dedication from Plant Land. The motion was seconded by Kisa and passed unanimously. Christmas Garlands: Pam has secured a girls basketball organization to put up the Christmas garlands and lights the weekend before Thanksgiving. The award is for $1000 to put the lights up and an additional $1000 to take the lights down by the 1st of February. This not for profit group has worked for the last two years assisting Serious JuJu who had the contract for the last two years. KAOS Update: The three new bike racks for downtown are still in fabrication at FVCC without a completion date. Hopes are to get the racks up in the spring. The KAOS subcommittee of the KDA placed an inquiry to the KBID regarding future artist stipends for the next phase. The KBID supported the initial 3 racks with a $500 stipend to each of the three artists. The KBID is willing to look at the next phase when it moves forward but was not ready to commit to future stipends at this time. They remain open to a request to be supportive in the future. The KAOS committee also would like to know if the KBID would allow Paul to handle any potential graffiti issues if the issue came up. Christopher made a motion which was seconded by Ryan for Paul to be authorized to assist with any maintenance needs including graffiti removal and to do a weekly inspection of the racks and report any issues back to the KBD office. Grant Opportunities: • Montana Main Street Program – The Mt. Department of Commerce Main Street Program has opened the grant process for programs within the Main Street Program. Grants will be due on November 15 so the time is short. Pam informed the board that additionally, the DOC would like to see Kalispell move from an Affiliate city member to a certified member. All that would be required is a letter indicating the desire to upgrade and also we would be required to become a member of the National Main Street Program for an annual fee of $375.00. We have been highlighted in a few presentations around the country and could continue to receive recognition through our national membership. By upgrading at the State and National level we will also have more opportunity for technical assistance and potentially new grants. Maggie made the motion to move to a certified program in the State of Montana and also to join the National Main Street Program. The motion was seconded by Kisa and approved unanimously. The board also had conversation regarding the submittal of a grant. Pam suggested that the board discuss writing a grant to begin the process of writing Historic Design Standards. The City planning office would like to have Historic Design Standards in Kalispell but has not had the opportunity to schedule the work. If we were to receive a grant for the maximum of $15,000 would be submit an RFP to local firms and hopefully have the standards written and then the public process happen through the planning department and eventually the city council. Maggie made a motion with Kisa as a second to write the grant for Historic Design standards. Discussion pursued with questions about whether we are building a road clock to development. Maggie withdrew her motion and Kisa the second. If we were to move forward there will be a need to continually look at and make sure that the standards are “good” policy and not a hindrance to development. Currently there are not standards for the city Architectural Committee to utilize when evaluating projects and standards would make the process more consistent. Christopher made a motion to approve the writing of the grant and to approve a $5000 match from the KBID and Kisa seconded the motion. The motion passed on a 5 to 1 vote with Marshall voting in opposition. • Kalispell TBID Visitor Development grant application: The TBID has opened the process to receive grant applications for visitor development projects. The KBID has had discussion in the past about the possibility of developing a mobile phone AP for the Historic Walking Tour Brochure. The discussion continued about this possibility of the AP taking the place of the printed brochure or the utilization of a mobile AP and also printing some of the brochures. Applying for a grant from TBID could make this project a shared project with the TBID. Christopher made a motion to apply for the maximum grant of $15,000 with a 50/50 match from the KBID with the grant including the development of the mobile AP and also maintenance. The motion was seconded by Maggie and passed unanimously. Board Vacancy – Marshall requested a moment of silence in remembrance of Karen Sanderson who passed away suddenly in October. Out of respect for the family and friends of Karen, Pam suggested that the board look at requesting the Mayor appoint someone to just fill the remaining 5 months of Karen’s term. It was suggested that one of the past board members fill that role until the public process could happen in the spring for a permanent member to fill the next term. Jon Fetveit was suggested as an option. The board asked Pam to reach out to Mayor Johnson and request that he consider Jon to fill that position through April 30. SOCIAL – November 20 – The board requested that Pam create an invitation and invite the property owners via email and also by US Postal service. They would like to have the artist renderings of the first three bike racks at the event and asked Katharine King from the city if she would also please be in attendance and bring information regarding the 30% design renderings for the CORE Trail. Marshall will do a short presentation. Food and drinks will be provided by the board members. Mt. Downtown Conference – Kisa and Curtis both attended the Montana Downtown Conference in Missoula and offered their insights from the conference. Pam was also in attendance as a representative of the Kalispell Downtown Association. Kalispell will host the downtown conference in 2022. NEW BUSINESS • November 7 will be the public hearing on the supplemental EA for the trail • Marshall would like Pam to send a copy of the Independent Contractor contract to each of the board members for review. • Flair Gift and Cards celebrated their 5 year anniversary • Yoga Bee hive is closing their downtown location • MDOT would like to receive public comment until November 9 regarding the Woodland roundabout. • Maggie mentioned that people are moving here but are working remotely. Her observation is that we need more social outlets. • Curtis reported that the new KDA event for Halloween, Kreepyspell Krawl was a good event and he and his wife enjoyed themselves. Pam reported that there were approximately 450 people in attendance. • Curtis is encouraging his neighbor who owns a book store to request a façade grant to upgrade the front of his building. • The KBID has received a second reimbursement payment from the theft of the flowers in the amount of $10.71. ADJOURN: Motion to adjourn the meeting at 10:40 AM by Ryan with a second from Maggie. The motion passed unanimously. NEXT REGULAR MEETING: Tuesday December 3, 2019 at 8:30 AM – Whipps Building, Second Floor Conference Room. Respectfully submitted, Pam Carbonari