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H4. Res. 5966, Parks and Recreation FeesCITY OF KALISPELL Kalispell Parks & Recreation 306 1st Ave E. P.O. Box 1997 Kalispell, Montana 59903-1997 (406) 758-7715 Fax (406) 758-7719 TO: Doug Russell, City Manager FROM: Chad Fincher, Parks and Recreation Director SUBJECT: Resolution 5966, Reservation and Recreation Fees MEETING DATE: February 18, 2020 Attached for your consideration is Resolution 5966, revising the Recreation and Parks Fee Schedule. The last time we proposed increases in fees to council was for fiscal year 2018. We once again reevaluated our programs and used the same process for proposing fee increases this year. We did a market analysis of fees of other programs that are similar, while looking at the overall program costs and benefits to those we serve. This approach helps us determine if our cost saving measures are working, our prices are in line with what the market shows and if we are meeting needs of our community. Some programs are not offered locally so we used comparable information from the closest agency offering similar programming. This year we are proposing a 2% - 4% increase (rounded up to the nearest whole dollar) based upon the program and fee analysis. In 2018, we didn't raise the cost of all our programs as we worked to reduce direct costs and started marketing our department and programs through social media. Some highlights of these proposed fees are: • The Afterschool Program is widely used in our community. This program provides a safe, fun and educational opportunity for kids. In 2018, we did not raise the cost of the program due to bussing fees impacting our participants with the outsourcing of bussing services. While we were able to not increase the fee to this program for the last 4 years, wages and supplies have continued to increase over the years. • Programs that are highlighted on the fee schedule are our Partner Programs. Partner Programs fees are usually set from the organization and revenues generated are split with us. Partner Programs include reduced pricing to the community that we have negotiated and limits our expenditures to establish it within our own programing. • We continue to offer free community events as shown on the fee schedule. We receive sponsorships to cover the direct costs of the event, often utilizing volunteers and food donations. We are continuing to work on further developing our outdoor movie series for this coming year. • As an additional marker on pricing of our programs, we have tried to keep at or near 20% return on our programs when we are looking at our fees. This is above the direct cost of the programs and the personnel assigned. • A consideration that isn't factored into the revenues is the out of city participation within the programs. Some of our programs have over 50% participation by out of city residents. When we talk about the 20% return, we base it off of the worst -case scenario of only participation from in city participants. • We did not adjust the pool entry fees. Historically City Council has not wanted the entry fees adjusted. We did do a market analysis of what others charge for pool entry and found we are the highest for a municipal pool with the exception of Splash Montana. If we calculated what it would cost per participant to enter the pool as a break-even point, we would need to charge $11.29 per person. This price point would deter participation at the pool. We did look at our swim lessons and swim classes and adjusted and propose increasing them. We are still the least expensive in the valley by $12.00. • We use Facebook for promotion of our programs as well. We use both organic and paid promotion on Facebook. To gauge our promotions, we utilize Facebook's promotion tool analytics and periodically survey participants at our events in order to determine how our marketing efforts are working. We also did a market analysis on our reservation fees. With the proposed increase, we continue to be slightly lower than the comparisons when you figure their per hour fee based on their published rates. Our pricing structure offers versatility to potential rentals allowing them to rent by the hour. This helps us schedule multiple events at the same location, making our rental rates and times user friendly. We are proposing raising the rental fees 4% across the scale. Out of City residents will continue to pay a 25% difference as well. Some highlights of these proposed fees are: • While we continue to work with our solid waste department to better serve the community and reduce overall tonnage that comes from the parks from garbage, our fees have increased that are paid to the Flathead County Landfill. • Each year wages have increased. Without adjusting rental fees, we are losing money in labor to keep the facilities clean. • We also now have staff on the weekends to help clean the parks during our peak time use. We continue to evaluate our programs and fee schedules making sure that we are offering quality and affordable programs that the community supports while looking to control our overall costs. We work to broaden our programing opportunities to the community and have something for everyone to participate in at a reasonable cost. RECOMMENDATION: Motion to approve resolution 5966, a resolution amending resolution 5860 and fixing park and recreation fees to be charged by the City of Kalispell's Parks and Recreation Department and declaring an effective date. ATTACHMENT: Resolution 5966 with Exhibit A - fees RESOLUTION NO. 5966 A RESOLUTION AMENDING RESOLUTION 5860 AND FIXING PARK AND RECREATION FEES TO BE CHARGED BY THE CITY OF KALISPELL'S PARKS AND RECREATION DEPARTMENT AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Kalispell City Parks and Recreation department organizes and administers various recreation programs for the citizens of Kalispell, as well as other residents of the Flathead Valley, that provide recreational benefits and opportunities that are in the best interests of the City, its residents and visitors; and WHEREAS, the Kalispell City Parks and Recreation department charges user fees for the recreational programs to defray a portion of the operational costs of the programs; and WHEREAS, the fee schedule of the Kalispell City Parks and Recreation recreational programs is reviewed from time to time by the City Council so that the fees may be determined to be appropriate and fairly set; and WHEREAS, the City Council has fully considered a new user fee schedule proposed by the Parks and Recreation department staff and finds that this schedule, set forth as Exhibit "A" attached hereto, is in the bests interests of the City. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KALISPELL AS FOLLOWS: SECTION 1. The Kalispell City Parks and Recreation fee schedule, attached hereto and fully incorporated herein as Exhibit "A", shall be and is hereby fixed as the valid and enforceable fee schedule of the Kalispell City Parks and Recreation Department for those services provided and described therein, to become effective immediately and to remain effective until later amended or repealed. PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL, THIS 18TH DAY OF FEBRUARY, 2020. 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O_ PRIVATE GROUP RESERVATIONS (EXISTING) Week Day Mon 6 AM — Thurs 11 PM Group size 1 hour In / Out 2 hours In / Out 3 hours In / Out 4 hours In / Out 5 hours In / Out 6 hours In / Out 7 hours In / Out 8 hours In / Out 1 - 50 $22 / $28 $26 / $33 $30 / $38 $34 / $43 $38 / $48 $42 / $53 $46 / $58 $50 / $63 51-100 $38 / $48 $42 / $53 $46 / $58 $50/ $63 $54 / $68 $58 / $73 $62 / $78 $66 / $83 101-200 $62 / $78 $66 / $83 $70 / $88 $74 / $93 $78 / $98 1 $82 / $103 1 $86 / $108 $90/$113 201-300 $86/$108 $90/$113 $94/ $118 $98/$123 $102 / $128 1 $106 / $133 $110 / $138 $114 / $143 Week End Fri 6 AM — Sun 11 PM Group size 1 hour In / Out 2 hours In / Out 3 hours In / Out 4 hours In / Out 5 hours In / Out 6 hours In / Out 7 hours In / Out 8 hours In / Out 1 - 50 $26 / $33 $34 / $43 $42 / $53 $50/ $63 $58 / $73 $66 / $83 $74 / $93 $82 / $103 51-100 $42 / $63 $50 / $63 $58 / $73 $66 / $83 $74 / $93 $82 / $103 $90/$113 $98/$123 101-200 $66 / $83 $74 / $93 $82 / $103 $90/$113 $98/$123 $106/$133 $114 /$143 $122/$153 201-300 $90/$113 $98/$123 $106/$133 $114/$143 $122/$153 $130/$163 $138/$173 $146/$183 Past 8 hours: add $8 each additional hour for In City and $10 each additional hour for Out of City SPECIAL EVENT RESERVATIONS (EXISTING) Week Day Group size 6 hours In / Out 12 hours In / Out 1-100 $81/$101 $152/$196 101-200 $153/$191 $301 $376 201-500 $297/$371 $589/$736 500+ With approval $489 / $611 1 $973/ 1 $1216 Week End Fri 6 AM — Sun 11 PM 6 hours 12 hours Group size In /Out In /Out 1-100 $85/$106 $165/$206 101-200 $157/$196 $309/$386 01-500 $301/$376 $597/$746 0+ With E50 $493/$616 $981/ rov $1226 Special Event Reservations (defined as any time the public is invited) Special Event reservations are for 6 or 12 hour blocks of time. PRIVATE GROUP RESERVATIONS (PROPOSED) 4% increase Week Day Mon 6 AM — Thurs 11 PM Group size 1 hour In / Out 2 hours In / Out 3 hours In / Out 4 hours In / Out 5 hours In / Out 6 hours In / Out 7 hours In / Out 8 hours In / Out 1 - 50 $23 / $29 $27 / $34 $31 / $39 $35 / $44 $40 / $50 $44 / $55 $48 / $60 $52 / $65 51-100 $40 / $50 $44 / $55 $48 / $60 $52 / $65 $56 / $71 $60 / $76 $64 / $81 $69 / $86 101-200 $64 / $81 $69 / $86 $73 / $91 $77 / $97 $80 / $105 $85 / $107 $89 / $112 $94/$117 201-300 $89/$112 $94/$117 $98/$123 $102/$128 $106/$133 $110/$138 $114/$143 $119/$149 Week End Fri 6 AM — Sun 11 PM Group size 1 hour In / Out 2 hours In / Out 3 hours In / Out 4 hours In / Out 5 hours In / Out 6 hours In / Out 7 hours In / Out 8 hours In / Out 1 - 50 $27 / $34 $35 / $44 $44 / $55 $52 / $65 $60 / $76 $69 / $86 $77/$97 $85 / $107 51-100 $44 / $65 $52 / $65 $60 / $76 $69 / $86 $77 / $97 $85 / $107 $94/$117 $102/$128 101-200 $69 / $86 1 $77 / $97 $85 / $107 $94 / $117 $102/$128 $110/$138 $119/$149 $127/$159 201-300 $94/$117 1 $102/$128 $110/$138 $119/$149 $127/$159 1 $135/$169 $143/$180 $152/$190 Past 8 hours: add $9 each additional hour for In City and $11 each additional hour for Out of City SPECIAL EVENT RESERVATIONS (PROPOSED) 4% increase Week Day Group size 6 hours In / Out 12 hours In / Out 1-100 $84/$105 $158/$204 101-200 $159/$199 $313/$392 201-500 $309/$386 $613/$766 500+ With approval $509/$635 $1012 / $1265 Week End Fri 6 AM — Sun 11 PM 6 hours 12 hours Group size In / Outb In /Out 1-100 $88/$110 $172/$215 101-200 $163/$204 $321/$402 201-500 $313/$391 $621/$777 500+ With $513/$641 $1020/ approval $1276 Special Event Reservations (defined as any time the public is invited) Special Event reservations are for 6 or 12 hour blocks of time.