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E3. Patrol Vehicle Order MemoKALISPELL POLICE DEPARTMENT 312 1 - AVE EAST — PO Box 1997 — KALISPELL, MT 59903 TELEPHONE (406) 758-7780 — FAx (406) 758-7799 E-MAIL - KPD@KALISPELL.COM Striving to Exceed Expectations' Report To: Doug Russell, City Manager From: Doug Overman, Chief of Police Subject: Bid Award for patrol cars Meeting Date: November 4, 2019 Background: The Police Department needs to replace two of its patrol vehicles. The Department budgeted to replace the following patrol vehicles: Car 36 — 2014 sedan with 108949 miles Car 206 — 2015 Dodge pickup with 82,957 miles The city advertised an invitation for bids for two (2) Oxford White (YZ) 2020 (99W) Ford Police Interceptor Utility Vehicles with specific options. The standard drivetrain for these vehicles is a hybrid system which will reportedly result in significant fuel savings over the lifetime of the vehicle. The last time bids had been requested for patrol vehicles during the previous fiscal year, we received three bids, with Kalispell Ford being the lowest responsive bidder at $40,499 per unit. For this advertised bid, only Kalispell Ford responded with a bid. The bid received this time was for $40,599 per unit, for a total of $81,198. This bid is $100 more per unit than bid during the previous bid process, but still less than what was bid per unit by the closest bidder during the previous process. Recommendation: Award the bid for two (2) 2020 Ford Hybrid Police Interceptor Utility Vehicles to Kalispell Ford. Fiscal Effects: The cost for the vehicles was budgeted for in the 2019-2020 fiscal year and is covered in line item 944 (Capital). As listed above, the only bid received was from Kalispell Ford for a total of $81,198. That bid was consistent with bids received last fiscal year for the same type of vehicles. Alternatives: As suggested and approved by City Council. Attachment: Kalispell Ford Bid DOUG OVERMAN, CHIEF OF POLICE Page 1 of 1 2000 Rase Crossing, Kalispell, MT 69901 406-755-3673 www.kalispel[ford.com City of Kalispell, Thank you for the opportunity to submit a bid on Ford Police Interceptor Vehicles. Enclosed you will find pricing (per unit) and a check for 10 percent of the total bid amount. Please let me know if there is anything that I can do to make your vehicle selection process easier. Sincerely, Tim Jellison 406 755-3673 10/8/2019 Pag VEHICLE ORDER CONFIRMATION 2020 EXPLORER 4-DOOR Order No: K101 Priority: A2 Ord FIN: QZ908 Order Type: 5B Ord Code: 500A Cust/Flt Name: KALISPELL POL PO Number: 10/08/19 17:C RETAIL RETAIL K8A 4DR AWD POLICE $40615 .RR MOUNT PLATE .119" WHEELBASE YZ OXFORD WHITE 9 CLTH BKTS/VNL R 6 EBONY 500A EQUIP GRP .AM/FM STEREO 99W .3.3L HYBRID NC 44B .10-SP MOD HYBRD NC JOB #2 ORDER 67H ROAD READY PKG 3595 .DR LOCK PLUNGER .100 WATT SIREN .TAIL LAMP PKG .REAR LIGHT PKG ir 16D BADGE DELETE NC 17T CARGO DOME LAMP 50 21L FRONT AUX LIGHT 550 41H ENG BLK HEATER 90 425 50 STATE EMISS NC 43D COURTESY DISABL 25 47A ENGINE IDLE 260 51T SPT LAMP DR LED $420 549 PWR MIRR HTD 60 59B KEY CODE 1284X 50 60R NOISE SUPPRESS 100 63B SO MARKER LGHTS 290 66A FRONT HDLMP PKG NC .GRILL WIRING 68G RR DR/LK INOP NC 76D DEFLECTOR PLATE 335 86T RR TAILLAMP HSG NC 153 FRT LICENSE BKT NC SP DLR ACCT ADJ SP FLT ACCT CR FUEL CHARGE B4A NET INV FLT OPT NC DEST AND DELIV $1195 TOTAL BASE AND OPTIONS 47635 TOTAL 47635 *THIS IS NOT AN INVOICE* Hoqo� -- ?S_,L UNL i _� o, X j ��z5