E3. Patrol Vehicle Order MemoKALISPELL POLICE DEPARTMENT
312 1 - AVE EAST — PO Box 1997 — KALISPELL, MT 59903
TELEPHONE (406) 758-7780 — FAx (406) 758-7799
E-MAIL - KPD@KALISPELL.COM
Striving to Exceed Expectations'
Report To:
Doug Russell, City Manager
From:
Doug Overman, Chief of Police
Subject:
Bid Award for patrol cars
Meeting Date:
November 4, 2019
Background: The Police Department needs to replace two of its patrol vehicles.
The Department budgeted to replace the following patrol vehicles:
Car 36 — 2014 sedan with 108949 miles
Car 206 — 2015 Dodge pickup with 82,957 miles
The city advertised an invitation for bids for two (2) Oxford White (YZ) 2020 (99W)
Ford Police Interceptor Utility Vehicles with specific options. The standard
drivetrain for these vehicles is a hybrid system which will reportedly result in
significant fuel savings over the lifetime of the vehicle. The last time bids had been
requested for patrol vehicles during the previous fiscal year, we received three bids,
with Kalispell Ford being the lowest responsive bidder at $40,499 per unit. For this
advertised bid, only Kalispell Ford responded with a bid. The bid received this time
was for $40,599 per unit, for a total of $81,198. This bid is $100 more per unit than
bid during the previous bid process, but still less than what was bid per unit by the
closest bidder during the previous process.
Recommendation: Award the bid for two (2) 2020 Ford Hybrid Police Interceptor
Utility Vehicles to Kalispell Ford.
Fiscal Effects: The cost for the vehicles was budgeted for in the 2019-2020 fiscal
year and is covered in line item 944 (Capital). As listed above, the only bid received
was from Kalispell Ford for a total of $81,198. That bid was consistent with bids
received last fiscal year for the same type of vehicles.
Alternatives: As suggested and approved by City Council.
Attachment: Kalispell Ford Bid
DOUG OVERMAN, CHIEF OF POLICE
Page 1 of 1
2000 Rase Crossing, Kalispell, MT 69901
406-755-3673
www.kalispel[ford.com
City of Kalispell,
Thank you for the opportunity to submit a bid on Ford Police Interceptor Vehicles.
Enclosed you will find pricing (per unit) and a check for 10 percent of the total bid amount.
Please let me know if there is anything that I can do to make your vehicle selection process easier.
Sincerely,
Tim Jellison
406 755-3673
10/8/2019
Pag
VEHICLE ORDER CONFIRMATION
2020 EXPLORER 4-DOOR
Order No: K101 Priority: A2 Ord FIN: QZ908 Order Type: 5B
Ord Code: 500A Cust/Flt Name: KALISPELL POL PO Number:
10/08/19 17:C
RETAIL RETAIL
K8A 4DR AWD POLICE $40615 .RR MOUNT PLATE
.119" WHEELBASE
YZ OXFORD WHITE
9 CLTH BKTS/VNL R
6 EBONY
500A EQUIP GRP
.AM/FM STEREO
99W .3.3L HYBRID NC
44B .10-SP MOD HYBRD NC
JOB #2 ORDER
67H ROAD READY PKG 3595
.DR LOCK PLUNGER
.100 WATT SIREN
.TAIL LAMP PKG
.REAR LIGHT PKG
ir
16D
BADGE DELETE
NC
17T
CARGO DOME LAMP
50
21L
FRONT AUX LIGHT
550
41H
ENG BLK HEATER
90
425
50 STATE EMISS
NC
43D
COURTESY DISABL
25
47A
ENGINE IDLE
260
51T SPT LAMP DR LED $420
549
PWR MIRR HTD
60
59B
KEY CODE 1284X
50
60R
NOISE SUPPRESS
100
63B
SO MARKER LGHTS
290
66A
FRONT HDLMP PKG
NC
.GRILL WIRING
68G
RR DR/LK INOP
NC
76D
DEFLECTOR PLATE
335
86T
RR TAILLAMP HSG
NC
153
FRT LICENSE BKT
NC
SP DLR ACCT ADJ
SP FLT ACCT CR
FUEL CHARGE
B4A
NET INV FLT OPT
NC
DEST AND DELIV $1195
TOTAL BASE AND OPTIONS 47635
TOTAL 47635
*THIS IS NOT AN INVOICE*
Hoqo�
--
?S_,L UNL i _� o,
X j ��z5