06-18-19 Conrad Mansion Board of Directors MinutesConrad Mansion
Board of Directors Meeting
June 18t", 2019
Members Present:
Beth Collier, Cate Webber, Brit Clarke (Interim Manager), Katherine King, Gary Havens, Mark
Schickendantz, Chris Vick, Rita Fitzsimmons, Diane Medler, Carrie Nelson.
Meeting called to order at 4:00 at Kalispell City Hall.
May Board Meeting Minutes- Approved.
Treasurer's Report:
Proposed 2019 budget was approved. Chris Vick moved to approve budget; Gary Havens seconded. All
in favor. The budget does not include new events that have yet to prove results. Future financials will
show the YTD compared to budget.
Manager's Report:
• Tour Season Stats to date:
Visitors
707 people
Tour Income
$9,689
Gift Shop
$2,200
• Staff: Tisch's last day official day at the Mansion before retirement was Friday. It was also Lisa's
last day. Lisa accomplished a lot of planting. Robert, the new maintenance caretaker is making
sure all of the Mansion's electric is up to code. Joanie Hanson, the new gardener is also doing
well. Another laborer is needed to work on a one month contract.
• 4t" of July Ice Cream Social: Everything is booked, Tisch helped Robert on how to set up for the
event. A volunteer list will be sent out. 20 volunteers are needed from 10:30-2:00 or 3:00.
Guides will walk in parade.
• Summer Garden Party: After discussion with the Glacier Chorale and Symphony, it has been
decided to reschedule the event for Sept. 14t". All vendors are ok with change. Glacier
Symphony will contact ticket holders and either move or refund tickets.
• Garden Renovation: Some trees were removed. No one has commented on the trees that were
removed. Stump removal is still needed. A picture of the fountain that will be installed was
passed around. The fountain will help mitigate street noise. Tyler said that replacement of the
lights cab be included in garden budget, but Mansion will still pursue grant funding. There are 52
lights to replace and the order page for these was also shared. The new bulbs will be LED. The
lights need to go in before the rest of the garden. Chris Vick moved to delegate the Executive
Committee to determine funding sources for lights. Gary Haven 2nd. This year will just be phase
one with the exception of the tree removal which was part of phase two. Brit will contact Tyler
to break down what we have spent on the garden, including the tree removal.
• Temperature Control: After discussion about how exceptionally warm summer temperatures
adversely affects visitors, Chris Vick moved to allow the Executive Committee to figure out
funding mechanism for air conditioning on third floor. Brit will reduce the maximum number of
people on tours when the weather gets hot.
• Porch: Tisch inspected under the porch and reported that the wood was sound and not spongy
anywhere. Gary will also inspect the joists. A few floor boards do need replacement, but the
porch structure looks sound.
President's Report:
• Katherine thanked Tia and Rita for their work on the room sponsorship campaign as well as the
board members for their support.
• Rita hosted a yard sale on behalf of a friend who wished to donate the proceeds to the Mansion.
• Fundraising: Katherine has spoken with Gina Benesh about fund raising at the Mansion. Gina
has a worksheet of questions that will help gauge where we are in terms of being ready to
launch a capital campaign. Gena is willing to make a presentation to the board and could be
available on July 23rd. After discussion it was moved to reschedule the next board meeting for
July 23rd.
Old Business:
• Conrad Canoe: After being delayed due to winter and staffing, discussion about picking up the
donated Conrad Canoe was revisited. Rita will check on the possibility of her son, who lives in
Seattle, bringing it back.
• Office Floor: Chris Vick commented on the poor condition of the office floor. It needs to be
redone. Brit will get a large area rug to help protect. Gary Havens said the Maintenance
committee will look into it.
Meeting adjourned at 5:30 pm.
Next Meeting July 23rd at City Hall.