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I03. Res. 5931 - BID Budget'104WORPOPIN, City of Kalispell LISPELL post Office Box 1997 -Kalispell, Montana 59903-1997 Ft.ATelephone (406) 758-7701 Fax - (406) 758-7758 REPORT TO: Doug Russell, City Manager FROM: Rick Wills, Finance Director SUBJECT: Resolution No. 5931 — A Resolution Approving the Work Plan and Budget of the Business Improvement District MEETING DATE: August 19, 2019 — Regular Council Meeting BACKGROUND: On April 3, 2017, pursuant to Section 7-12-1111, et seq., MCA, the City of Kalispell created a Business Improvement District [BID]. This entity falls under the provisions of Business Improvement Districts. The board of directors for the BID has recommended to the City Council a work plan and budget for the Business Improvement District for the next fiscal year and seeks to have it approved. The proposed assessment for each property owner within the BID's area is $0.015 per square foot, plus .0225 of the taxable value of the property, and a flat fee of $100.00 for each property. This is a change from last years' proposal of $0.015 per square foot, plus .0375 of the taxable value of the property. There was no flat fee proposed last year. Also on the agenda for this Council Meeting is the standard budget resolution for the BID that is not designed to address the assessment but rather only the gross revenue anticipated. RECOMMENDATION: It is recommended that the Council consider and pass Resolution 5931, a resolution approving the work plan and budget for fiscal year 2019-2020 for the Kalispell Business Improvement District as recommended by its Board of Directors. ALTERNATIVES: Upon consideration of the proposal the Council may reject the resolution. ATTACHMENTS: Resolution 5931 BID Work Plan and Budget Return to: City Clerk City of Kalispell P.O. Box 1997 Kalispell MT 59903-1997 RESOLUTION NO. 5931 A RESOLUTION APPROVING THE WORK PLAN AND BUDGET FOR FISCAL YEAR 2019-2020 FOR THE KALISPELL BUSINESS IMPROVEMENT DISTRICT AS RECOMMENDED BY ITS BOARD OF DIRECTORS. WHEREAS, on April 3, 2017, pursuant to Section 7-12-1101, et seq., MCA, the City of Kalispell, passed Resolution 5801 creating a Downtown Business Improvement District; and WHEREAS, the board of directors of the Downtown Business Improvement District has recommended to the City Council a work plan and budget for the Downtown Business Improvement District for the fiscal year 2019-2020; and WHEREAS, having fully considered the work plan and budget presented, as well as the proposed method of assessment, the City Council now finds that it is in the best interests of the City as well as the District and the properties therein to accept the work plan and budget, as well as the proposed assessment method. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KALISPELL AS FOLLOWS: SECTION 1. The proposed work plan and budget of the Business Improvement District, attached hereto Exhibit "A" and fully incorporated herein by this reference, is hereby approved and adopted for the fiscal year 2019-2020. SECTION 2. The proposed assessment formula of the Business Improvement District is hereby approved and adopted for the fiscal year 2019-2020. That assessment formula to be applied against all properties within the Business Improvement District shall be $.015 per square foot, plus a $100.00 flat fee per property. PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL, THIS 19TH DAY OF AUGUST, 2019. Mark Johnson Mayor ATTEST: Aimee Brunckhorst, CMC City Clerk DOWNTOWN IM PLLL KALISPELL BUSINESS IMPROVEMENT DISTRICT 2019-2020 BUDGET Board of Directors Marshall Noice, Chair Christopher Petersen Maggie Doherty Curtis Bartel Karen Sanderson Kisa Davison Ryan Berweger Mayor Johnson and Kalispell City Council, The proposed budget for the Kalispell Business Improvement District follows this letter and keeps in mind the Mission, Vision and Purpose of the District. The Mission of the Kalispell Business Improvement District To promote and foster economic growth and stability within the Business Improvement District while preserving Downtown Kalispell's rich historic and cultural identity. The Vision By preserving historic charm, fostering growth, promoting a sense of community and improving image, Downtown Kalispell will develop into an attractive location for investors, property owners, business owners, and residents, and become a destination point for visitors. The Purpose To accomplish its vision of creating a vibrant and dynamic business district the BID works to: • Build effective partnerships with businesses, institutions, property owners, and city government to maintain a clean and safe community • Attract, retain and promote quality businesses and retail segments to support our local economy • Promote Kalispell as a renowned destination point with a business, retail, entertainment and institutional mix offering unique products, services and events • Promote Kalispell as the preferred place to shop, work, learn and live PO Box 1997 Kalispell, MT 59903 (406) 253-6923 www.downtownkalispeB.com KALISPELL BUSINESS IMPROVEMENT DISTRICT BID ASSESSMENT FORMULA Montana Code Annotated 7-12-1133 (2) directs the governing body to annually assess the entire cost of the district against the entire district using a method that best ensures that the assessment on each lot or parcel is equitable in proportion to the benefits to be received. The BID Board reviewed in detail the current assessment and is recommending a change in the formula for fiscal year 2020. We recommend that all property owners within the district be assessed a new flat fee of $100.00, maintain the $0.015 per square foot assessment and reduce the taxable value assessment from .0375% to .0225%. This new proposed formula would leave the overall budget at the same level as the 2019 fiscal year. After discussion of the new work plan the BID Board of Directors believe that the new proposed assessment formula will ensure proportional benefits for the entire district. WORK PLAN 2019 The BID Board of Directors is pleased to let the Mayor, Council and property owners know that the following list from the 2019 work plan will be completed prior to the end of the current fiscal year. • Developed a web -based platform for BID property owners to list properties available for sale or lease • Began implementation of a bicycle/pedestrian safe & friendly downtown to include design and installation of three bike racks downtown in the fall of 2019 • Provided funding for 12 new trees to replace dead and dying trees Downtown and will be supplying labor (Downtown Ambassador) to irrigate the new trees in Summer 2019 • Awarded $16,973.50 in Facade Improvement grants • Beautification — Provided plants for 54 downtown corner planters and 52 hanging flower baskets for Summer 2018/FY 2019 (increasing to 115 hanging flower baskets for Summer 2019) • Worked with the city to evaluate current parking plans to add additional parking opportunities. • Worked with the city to review and evaluate transportation issues downtown • Continued representation on the CORE trail committee by the BID Executive Director • Advertised downtown events to continue drawing visitors for the economic success of property/business owners through our website • Assisted property owners/business owners resolve issues downtown • Continued investment in our website and social media presence • Promoted public art within the Business Improvement District • Continued to be an advocate for downtown • Beautification — Provided 1 fulltime Downtown Ambassador and 1 part time Downtown Ambassador to clean & maintain downtown public areas and BID -provided flowers • Developing a plan to address the entire district needs and fair distribution of services offered by the BID such as flowers, cleaning, etc. PO Box 1997 Kalispell, MT 59903 (406) 253-6923 www.downtownkalispell.com KALISPELL BUSINESS IMPROVEMENT DISTRICT WORK PLAN 2020 The following pie chart and detail demonstrates the proposed expenditures for the fiscal year 2020 work plan. City Admin fee Communications 2% 5% - MMM011111111* Staffing/Office 21% Beautification 7% Tou ri 6% Projects for the 2020 fiscal year include: • Continue semi-annual property owner meetings to garner feedback and gather suggestions for future BID areas of focus & projects • Develop a long term plan for BID and utilize feedback gathered from property owners and the City Council to determine long-range focus and projects • Continue the Facade Improvement Program and award up to$25,000 in grants throughout the BID • Further collaboration with the Kalispell Parks and Recreation to replace more missing and dead trees within the BID • Work with the Kalispell Downtown Association and other community members to develop public art within the BID • Develop a program to place bike racks where best suited throughout the entire district • Discuss and possibly initiate a program to assist with sidewalk snow removal throughout the district • Continue investment in our web site and social media presence • Maintain Executive Director and Downtown Ambassador positions • Contract an additional part time Downtown Ambassador for the 2019 summer season to assist with the work of the new district • Provide 115 hanging flower baskets and bedding plants for 54 corner planters & provide for their maintenance • Continue representation on the CORE trail planning committee • Advertise downtown events to continue drawing visitors for the economic success of property/business owners through our website • Continue to advocate for downtown • Promote public art within the Business Improvement District PO Box 1997 Kalispell, MT 59903 (406) 253-6923 www.downtownkalispell.com KALISPELL BUSINESS IMPROVEMENT DISTRICT Gathering of property owners November 2018 the BID Board of Directors hosted a gathering of BID property owners and solicited responses to a brief survey. The survey was also mailed to ALL BID property owners to encourage their response. We have attached a document to this letter which summarizes the responses. The BID Board of Directors will utilize the information generated by the survey to help guide future projects. Property owners were asked to prioritize areas of focus and here are the responses: 1. Attracting new business and supporting existing business 2. Building a cleaner and more attractive downtown 3. Marketing and promotion of downtown to the public The Downtown BID encourages the City of Kalispell to continue reinvestment in the Downtown core of Kalispell and that we will see improvements to water pressure on Main Street and improvements in City owned parking lots. We look forward to working with all of you in the upcoming year to achieve our mission to enhance the visitor experience and business environment. Together we can ensure that Downtown Kalispell remains a viable, vibrant and diverse business district providing an exciting and enjoyable place to live, work, dine and shop. Many thanks for your consideration of the new proposed assessment formula and our 2020 fiscal year budget. Best regards, Kalispell Business Improvement District Board of Directors Marshall Noice, Chairman Christopher Petersen Maggie Doherty Curtis Bartel Karen Sanderson Kisa Davison Ryan Berweger PO Box 1997 Kalispell, MT 59903 (406) 253-6923 www.downtownkalispell.com BUSINESS IMPROVEMENT DISTRICT #2 FUND: 2701-490-470330 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: Operating Total Cash REVENUES 311100 bevy 311200 Penalty and interest 335230 Class 8 PP reimb. $100 Flat fee 363010 Assessments 343014 Charges for services - garbage/parking 371010 Interest Total Revenue TOTAL AVAILABLE EXPENSES Total ENDING CASH CASH: Operating ACTUAL BUDGET ACTUAL BUDGET FY17/18 FY18/19 FY18/19 FY19/20 $0 $55,951 $55,951 $65,994 $0 $55,951 $55,951 $65,994 $69,545 $73,499 $76,654 $47,899 $356 $0 $450 $300 $664 $0 $675 $0 $0 $0 $0 $25,600 $40,042 $41,385 $41,336 $41,385 $0 $1,200 $3,077 $3,077 $227 $125 $781 $200 $110,834 $116,209 $122,973 $118,461 $110,834 $172,160 $178,924 $184,455 $54,883 $147,183 $112,930 $173,803 $55,951 $24,977 $65,994 $10,652 PROGRAM DESCRIPTION Downtown Business Improvement District was created April 3, 2017 by Resolution 5801 33 BUSINESS IMPROVEMENT DISTRICT #2 FUND: 2701-490-4703 3 0 EXPENDITURE DETAIL PROGRAM: STAFFING: 210 Office Supplies 354 Contract staff- coordinator 355 Contract staff- other(1FT/1PT) 373 Conferences/Travel/Memberships 530 Storage Unit Rent COMMUNICATIONS: 322 Newsletter 345 Cell Phone/Wireless 359 Web Site Development/Maintenance 337 Social Media and On-line Marketing DEVELOPMENT ACTIVITY: 780 Development Activity 790 Fayade Improvement Program - carryover $10,000 335 Print Advertising 391 Sponsorship/Events 510 Insurance TOURISM: 323 Printing BEAUTIFICATION 228 Art 229 Flowers 522 Administrative Transfer Total Budget ACTUAL BUDGET ACTUAL BUDGET FY17/18 FY18/19 FY18/19 FY19/20 $356 $1,200 $478 $1,000 $22,595 $34,847 $35,347 $34,847 $9,681 $30,000 $24,121 $40,000 $0 $1,000 $0 $1,000 $1,640 $600 $600 $600 $0 $350 $355 $350 $518 $0 $0 $0 $4,062 $3,000 $1,090 $2,500 $1,900 $4,000 $2,435 $4,000 $191 $20,000 $13,663 $30,000 $0 $25,000 $20,590 $25,000 $0 $500 $0 $500 $0 $0 $1,565 $5,000 $7,970 $6,000 $823 $2,000 $0 $6,000 $317 $10,000 $0 $5,000 $0 $5,000 $5,970 $6,000 $7,860 $8,000 $0 $3,686 $3,686 $4,006 $54,883 $147,183 $112,930 $173,803 34