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06-04-19 Business Improvement District Minutes2017 — 2027 KALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES Meeting date: June 4, 2019 Location: 14 3rd St. E., Kalispell, MT. BOARD MEMBERS PRESENT: Marshall Noice, Kisa Davison, Curtis Bartel, Christopher Petersen, Ryan Berweger, Karen Sanderson & Pam Carbonari (BID Exec. Director) ABSENT: Maggie Doherty CITY ATTENDEES: Katharine King PUBLIC IN ATTENDANCE: No one MEETING CALLED TO ORDER at 8:37 AM by Chairman Marshall Noice MOTION: to approve the agenda dated June 4 and the minutes of May 7 by Christopher Petersen with a second by Karen Sanderson — approved unanimously HEARING OF THE PUBLIC: Katharine King from the City Community Development Department gave a brief update on the trail. One of the requirements that the City of Kalispell has to meet for the TIGER grant is 1 new road connection. 3 locations were originally chosen and it has been determined that probably none of those connections will work. The City is now proposing 3 other potential connector routes for consideration located at 1st, 3rd and 4t" Ave. WN. A supplemental environmental assessment of the 3 proposed locations for consideration must be completed prior to the final determination of the one chosen connector route. When the draft supplemental EA is completed it will be released to the public for input. Hopefully the draft will be ready the first part of July and the BID Board will review and offer comments. BUSINESS Review May Social: Unfortunately there were a few other events the evening of the social. The number of attendees was low but there was great food, drinks and door prizes. Perhaps only one social will happen each year. A date will be chosen for the fall. It will be important to check community calendars in an effort to not compete with other events. Preparation of budget presentation to the City Council: The following board members will be in attendance: Christopher Petersen, Ryan Berweger, Curtis Bartel, Marshall Noice and Kisa Davison. Maggie Doherty will attend if she has returned from an out of town trip. Karen Sanderson will be out of town. Board members will each present individual items for consideration by the Council. Marshall will address the proposed new assessment formula, Ryan will talk about the new trees and flowers, Kisa, the 2019 work plan and recent socials, Curtis will present the fagade improvement program and the investment to date. Board members should notify Marshall of any items other than above that they wish to present. Downtown Ambassador Contract: The contract for Paul Faessle was reviewed and discussed. His contract is a one year contract which terminates the end of June. The board is very pleased with his work and commitment to the downtown. The board reviewed his currently hourly contract payment and Karen made a motion to increase the hourly contract payment to $20.00 per hour with a second by Ryan Berweger. The motion passed unanimously. An additional motion was made by Karen with a second from Kisa to spend up to $500.00 on shirts/ coveralls/hats that have the BID logo on them. This motion also passed unanimously. Executive Director contract: Pam left the room for the board discussion. The Independent Contractor contract expires on June 30. Christopher made a motion to extend the contract for 90 days so that further board discussion could take place with regards to the Services provided and other items in the contract needing further review. The motion was seconded by Curtis but failed. A second motion was made by Karen to extend the contract for 6 months with the board reviewing and offering revisions to the contract within 90 days. This motion was seconded by Christopher and passed unanimously. NEW BUSINESS: The KDA and The BID have had one insurance policy that covered both entities under one policy. The BID paid for the policy. The BID Board determined that they would like to split the policies and each entity have their own policy. New estimates for insurance were secured and a much lower price for insurance has been secured. Pam asked the BID Board if they were still inclined to contribute to the payment of the KDA policy as they had in the past. The Board indicated that they did not wish to pay for the insurance policy or a portion of the policy but would consider sponsorships for events. Christopher indicated that he was working on a new vehicle to haul the water tank used to water the flowers downtown. He and his team at NW Automotive believe that an electric golf cart would be the best option and are looking for a used cart to purchase that can be modified to handle the water tank. Executive Director Report: Pam informed the Board that a new fagade grant application would be coming forward for First Avenue Tap House. They will be under a tight schedule trying to open the first of August. If the application comes in prior to the next meeting it will be sent to the board by email. A new contract employee from LC Staffing has started working with Paul as an Assistant Ambassador. Her name is Corina Duell and we will be working Thursday — Monday with Tuesday and Wednesday off. The board would like to purchase shirts with the BID logo for her to wear also. ADJOURN: Motion to adjourn the meeting at 11:10 AM by Kisa Davison with a second from Karen Sanderson. The motion passed unanimously. NEXT REGULAR MEETING: Tuesday July 2, 2019 at 8:30 AM — Whipps Building, Second Floor Conference Room. Respectfully submitted, Pam Carbonari