MOU/State, City and Meadows Edge/Sidewalk Farm to Market RdCITY/STATE
MEMORANDUM OF AGREEMENT
S-424/Farm to Market Road, Kalispell
Sidewalk, Meadows Edge Development
May 2019
This Memorandum of Agreement (Agreement) is made and entered into by and between
the City of Kalispell, (City), a municipal corporation organized and existing under the laws
of the State of Montana, 201 First Avenue East, P.O. Box 1997, Kalispell, MT 59903, and the
State of Montana Department of Transportation (" MDT" or "the State"), whose address is
2701 Prospect Ave., P.O. Box 201001, Helena, MT 59620-1001, together referred to as "the
Parties".
The Purpose of this Agreement is to set forth the respective responsibilities and duties of
the Parties associated with the placement of sidewalk within the S-424/Farm to Market Rd
right-of-way, per the approved plans (Attachment B), in the City of Kalispell.
WHEREAS, MDT is responsible for planning, designing, constructing and maintaining State
highway and roadway associated transportation facilities, including associated pull -offs,
parking areas, and rest areas for the use and benefit of the traveling public, in a safe and
efficient manner in accordance with Title 23 United States Code (U.S.C.) and Title 60
Montana Code Annotated (MCA) and maintains and has jurisdiction for S-424/Farm to
Market Rd; and
WHEREAS, the "Project" includes installation of sidewalk within the S-424/Farm to Market
Rd right-of-way, per the approved plans (Attachment B), and this Agreement sets forth
terms regarding the City's maintenance responsibilities for the sidewalk shown in
Attachment B that the City must meet for MDT to provide the Developer the necessary
Encroachment Permit to construct the sidewalk proposed for the Meadows Edge
Development adjacent to S-424/Farm to Market Rd shown in Attachment B. Any
Encroachment Permit granted to the Developer by this Agreement is explicitly subject and
subordinate to the rights and title of MDT and the State of Montana; and
WHEREAS, The City has agreed to maintain, or cause to be maintained, the sidewalk; and
WHEREAS, This Agreement must be fully executed before initiation of construction of the
Project within MDT right-of-way; and
NOW, THEREFORE, The Parties set forth the fundamental duties and responsibilities
necessary for the encroachment of the Project into MDT right-of-way.
Page 1 1
ARTICLE I.OBLIGATIONS OF THE CITY:
1. The City agrees any maintenance within MDT right-of-way that requires lane closure or
equipment must be reviewed and approved by MDT Kalispell Area maintenance staff
prior to initiation of the maintenance.
2. The City, at the City's sole expense, agrees that it is responsible, at no cost to MDT, to
service, maintain, repair, and pay the cost of operating the sidewalk within the S-424
right-of-way, such that it does not negatively impact the operation of the sidewalk and
bus stop or the safety of the traveling public. If all or part of the Project becomes unsafe
for use, the City of Kalispell agrees to restrict access to the affected area until the
condition has been remedied.
3. For the purposes of this Agreement, "maintenance of the sidewalk" is defined as:
grinding or milling down displacements; surface patching; crack sealing; sweeping;
cleaning; washing; replacing portions of damaged sidewalk; removal of snow and ice;
repair of chipped, fractured, or broken surface from any cause, including but not limited
to frost heaving, landscaping, tree roots, or encroachments; removal of debris and other
obstructions or impediments to safe pedestrian travel; and any and all other normally
accepted maintenance practices.
4. The City agrees that no fixture, building, structure, or other permanent installation will
be constructed or placed within MDT right-of-way without prior written approval from
MDT.
S. The City shall complete the necessary environmental processes for modification to the
state highways and roadways and demonstrate that all, if any, environmental issues
associated with the proposed project have been identified and mitigated. The City
agrees it will prepare and file any required environmental documents and apply for and
obtain any permits required by other governmental agencies at no expense to MDT
prior to maintenance taking place within MDT right-of-way.
6. The City agrees to be responsible for any and all damages to MDT's facilities caused by
the City, the City's staff or contractors, or resulting from the City's operations. The City
must repair any and all damages, at its sole expense, after notification of damage by
MDT and approval of repair work needed, method of repair, and schedule for repair.
7. If the City fails to perform or cause to be performed, the maintenance obligations as
required by this agreement within 60 days of written notification from MDT, MDT may
complete the required maintenance and the City shall be required to compensate MDT
for its performance of said maintenance.
8. MDT may complete any maintenance required due to a public emergency without prior
notice to the City. The City agrees to be responsible for and to reimburse MDT for said
maintenance, including Indirect Costs.
Page 12
ARTICLE II - GENERAL TERMS AND CONDITIONS
1. Term
The term of this Agreement shall be ten (10) years. After the initial ten (10) year term,
this Agreement will renew automatically, for successive one (1) year terms, unless
superseded by a new Agreement between the parties.
2. Termination
This Agreement may be terminated by MDT if the City has violated or breached any
term, condition or article of this Agreement and the City has failed to correct the same
within 30 days of receiving notice in writing addressed to the City at the addresses
shown above, from MDT of such violation or breach of any term condition or article of
this Agreement. If this Agreement is terminated, the improvements become the
property of MDT, without reimbursement. MDT will maintain the Project as it sees fit
and may remove it without City approval. MDT may seek compensation for removal of
the Project from the City.
3. Hold Harmless & Indemnification
The City agrees to protect, defend, indemnify, and hold MDT, its elected and appointed
officials, agents, and employees, while acting within their duties as such, harmless from
and against all claims, liabilities, demands, causes of action, and judgments ( including
the cost of defense and reasonable attorney fees) arising in favor of or asserted by the
City's employees or third parties on account of personal or bodily injury, death or
damage to property, arising out of the acts or omissions of the City, its agents, or sub-
contractors, under this Agreement, except the negligence of MDT.
The State and Department of Transportation agrees to protect, defend, indemnify, and
hold the City, its elected and appointed officials, agents, and employees, while acting
within their duties as such, harmless from and against all claims, liabilities, demands,
causes of action, and judgments ( including the cost of defense and reasonable attorney
fees) arising in favor of or asserted by the MDT's employees or third parties on account
of personal or bodily injury, death or damage to property, arising out of the acts or
omissions of MDT, its agents, or sub -contractors, under this Agreement, except the
negligence of the City.
4. Insurance
a. General Requirements: Each party shall maintain for the duration of this Agreement,
at its own cost and expense, insurance against claims for injuries to persons or
damages to property that may arise from or in connection with the performance of
the duties and obligations in this Agreement by each party, its agents, employees,
representatives, assigns, or sub -contractors. This insurance shall cover such claims
as may be caused by any negligent act or omission.
b. General Liability Insurance: Each party shall purchase and maintain occurrence
coverage with combined single limits for bodily injury, personal injury, and
property damage of $1 million per occurrence and $2 million aggregate per year to
Page 13
cover such claims as may be caused by or arising out of any negligent acts or
omissions in work or services performed under this Agreement, or as established by
statutory tort limits as provided by a public entity self-insurance program either
individually or on a pool basis as provided by Mont. Code Ann. Title 2, Chapter 9.
General Provisions: All insurance coverage must be with a carrier licensed to do
business in the State of Montana or by a public entity self -insured program either
individually or on a pool basis. Each party must notify the other immediately of any
material change in insurance coverage, such as changes in limits, coverage, change
in status of policy, etc. Each party reserves the right to request complete copies of
the other party's insurance policy or self -insured memorandum of coverage at any
time.
d. Workers' Compensation Insurance: The City must maintain workers' compensation
insurance and require its contractors and its contractor's sub -contractors to carry
their own workers compensation coverage while performing work within MDT
right-of-way in accordance with Mont. Code Ann. §§39-71-401 and 39-71-405.
Neither the contractor nor its employees are employees of MDT. This
insurance/exemption must be valid for the entire Agreement period.
S. Public Safety
a. If any repairs to the Project must be done to prevent a public hazard, the City will
immediately protect the area from public access, contact MDT Kalispell Area
Maintenance, and take corrective action to repair the hazard.
b. If MDT incurs any costs as a result of a public emergency that necessitates action on
MDT's part concerning the maintenance or repair of the Project back to its original
state, MDT shall be compensated for such costs by the City, and the City shall pay the
same within thirty (30) days of its receipt of such invoices. If Americans with
Disabilities Act (ADA) statutes, rules or administrative policy, require additional
costs or upgrade, MDT and the City will discuss cost share to the require correction
or repair
6. Section 17-1-106, MCA, requires any state agency, including MDT, which receives non -
general funds to identify and recover its indirect costs (IDC). These costs are in addition
to direct project costs. MDT's IDC rate is determined annually as a percentage of the
project's direct costs to cover the project's share of MDT's IDC as defined by 2 CFR Part
200, Appendix VII. MDT's current IDC rate is 10.49% for fiscal year 2019 (July 1, 2018
to June 30, 2019). If the work occurs or extends into fiscal year 2020 or beyond the IDC
rate will be charged at the rate agreed to by MDT and the Federal Highway
Administration (FHWA).
7. Invoice will be sent to the appropriate party according to the Agreement:
City of Kalispell
201 First Avenue East
Page 14
P.O. Box 1997
Kalispell, MT 59903
8. Payments shall be made to:
Montana Department of Transportation
Attention: Collections
2701 Prospect Avenue
PO Box 201001
Helena, MT 59620-1001
9. Choice of Law - This Agreement shall be governed by the laws of Montana
10. Venue - The parties agree that any litigation concerning this Agreement must be
brought in the First Judicial District Court, in and for the County of Lewis and Clark,
State of Montana, and each party shall pay its own costs and attorney fees, except as
otherwise noted in this Agreement on Indemnification. In case of conflict between the
terms and conditions of this Agreement and the laws of the State of Montana, the laws
of the State of Montana shall control.
11. Binding Effect - The benefits and obligations set forth in this Agreement shall be
binding upon, and inure to the benefit of, their respective successors, administrators
and assigns of the Parties.
12. Relationship of Parties - Nothing contained in this Agreement shall be deemed or
construed (either by the Parties hereto or by any third party) to create the relationship
of principal and agent or create any partnership joint venture or other association
between the Parties.
13. Non -Discrimination - The City will require that during the performance of any work
arising out of this Agreement the City, for itself, assignees, and successors shall comply
with all applicable non-discrimination regulation set forth in Attachment "A" attached
hereto and made part of this Agreement.
14. ADA - MDT requires that any construction or maintenance resulting from this
Agreement must include appropriate pedestrian facilities that meet or exceed current
MDT standards for accessibility as set forth by the United States Department of Justice
2010 ADA Standards for Accessible Design, United States Access Board Proposed
Guidelines for Pedestrian Facilities in the Public Right -of -Way (2011 PROWAG), and
MDT's Detailed Drawings, 608 series.
15. Audit - The Legislative Auditor and the Legislative Fiscal Analyst may, without prior
notice and during normal business hours, audit, at their own cost and expense, all
records, reports, and other documents the City maintain in connection with this
Agreement.
Page 15
16. Access and Retention of Records - The City agrees to provide the State, Legislative
Auditor, or their authorized agents access to any records necessary to determine
compliance with this MOA (Mont. Code Ann. §18-1-118). The City agrees to create and
retain records supporting this Agreement for a period of three years after the
completion date of this Agreement or the conclusion of any claim, litigation or exception
relating to the Agreement taken by the State of Montana or a third party.
17. Highway Modifications - If MDT modifies or improves the S-424/Farm to Market Rd
highway or roadway facilities, the City will modify, upon reasonable notice at no
expense to MDT, the Project accordingly.
18. Revocation - This Agreement is revocable by MDT in the event that the Project facilities
within the right-of-way cease to be used by the City for a period of one year or
abandoned otherwise. Upon revocation or abandonment, the system facilities must be
removed in compliance with this Agreement.
19. Utilities - The right of any private or public utility now lawfully occupying the right-of-
way to operate and maintain utility facilities supersedes any right granted by this
Agreement to the City. Copies of existing utility permits may be obtained from the MDT
Kalispell Area Utility Agent.
20. Amendment and Modification - The Parties may modify or amend this Agreement only
by a written Addendum signed by the Parties. The Addendum will control any conflict
between the Agreement and Addendum, unless prohibited by law.
21. Counterpart Execution - This Agreement may be executed in two or more counterparts,
each of which shall be deemed an original but all of which together shall constitute one
and the same Agreement. The counterparts of this Agreement may be executed and
delivered by facsimile or other electronic signature by any of the parties to any other
party and the receiving party may rely on the receipt of such document so executed and
delivered by facsimile or other electronic means as if the original had been received.
(Signature Pages to Follow)
Page 16
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their
duly authorized representative effective as of the date of final signature.
SIGNATURES:
MONTANA DEPARTMENT OF TRANSPORTATION
Date: l — By: A� ( l /
Montana Department of Transportation
Ro�ee- G UBseh
Printed name
�ral�mr %� �4
Title '3)
Approved for Legal Content:
Approved for Civil Rights Content:
CITY OF KALISPELL
Date: r%/�7 By: ' � Z
City of Kalispell
S acl-e l
Printed name
Page 17
ATTACHMENT A
MDT Nondiscrimination and Disability Accommodation Notice
Rev. 01 /2019
MDT NONDISCRIMINATION
AND
DISABILITY ACCOMMODATION NOTICE
Montana Department of Transportation ("MDT") is committed to conducting all of its business in an
environment free from discrimination, harassment, and retaliation. In accordance with State and
Federal law MDT prohibits any and all discrimination and protections are all inclusive (hereafter
"protected classes") by its employees or anyone with whom MDT does business:
Federal protected classes
Race, color, national origin,
sex, sexual orientation, gender identity,
age, disability, & Limited English Proficiency
State protected classes
Race, color, national origin, parental/marital
status, pregnancy, childbirth, or medical
conditions related to pregnancy or childbirth,
religion/ creed, social origin or condition,
genetic information, sex, sexual orientation,
gender identification or expression, national
origin, ancestry, age, disability mental or
physical, political or religious affiliations or
ideas, military service or veteran status
For the duration of this contract/agreement, the PARTY agrees as follows:
(1) Compliance with Regulations: The PARTY (hereinafter includes consultant) will comply with all
Acts and Regulations of the United States and the State of Montana relative to Non -
Discrimination in Federally and State -assisted programs of the U.S. Department of
Transportation and the State of Montana, as they may be amended from time to time, which are
herein incorporated by reference and made a part of this contract.
(2) Non-discrimination:
a. The PARTY, with regard to the work performed by it during the contract, will not
discriminate, directly or indirectly, on the grounds of any of the protected classes in the
selection and retention of subcontractors, including procurements of materials and
leases of equipment, employment, and all other activities being performed under this
contract/agreement.
b. PARTY will provide notice to its employees and the members of the public that it serves
that will include the following:
i. Statement that PARTY does not discriminate on the grounds of any protected
classes.
ii. Statement that PARTY will provide employees and members of the public that it
serves with reasonable accommodations for any known disability, upon request,
pursuant to the Americans with Disabilities Act as Amended (ADA).
iii. Contact information for PARTY's representative tasked with handling non-
discrimination complaints and providing reasonable accommodations under the
ADA.
Page 1 of 4
Rev. 01/2019
iv. Information on how to request information in alternative accessible formats.
In accordance with Mont. Code Ann. § 49-3-207, PARTY will include a provision, in all of
its hiring/subcontracting notices, that all hiring/subcontracting will be on the basis of
merit and qualifications and that PARTY does not discriminate on the grounds of any
protected class.
(3) Participation by Disadvantaged Business Enterprises (DBEs):
a. If the PARTY receives federal financial assistance as part of this contract/agreement, the
PARTY will make all reasonable efforts to utilize DBE firms certified by MDT for its
subcontracting services. The list of all currently certified DBE firms is located on the MDT
website at mdt.mt.gov/business/contracting/civil/dbe.shtml
b. By signing this agreement, the PARTY assures that:
The contractor, sub recipient or subcontractor shall not discriminate on the basis of
race, color, national origin, or sex in the performance of this contract. The contractor
shall carry out applicable requirements of 49 CFR part 26 in the award and
administration of DOT -assisted contracts. Failure by the contractor to carry out these
requirements is a material breach of this contract, which may result in the termination
of this contract or such other remedy as the recipient deems appropriate.
c. PARTY must include the above assurance in each contract/agreement the PARTY enters.
(4) Solicitation for Subcontracts, Including Procurement of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation, made by the PARTY for work to be
performed under a subcontract, including procurements of materials, or leases of equipment,
each potential subcontractor or supplier will be notified by the PARTY of the PARTY's obligation
under this contract/agreement and all Acts and Regulations of the United States and the State of
Montana related to Non -Discrimination.
(5) Information and Reports: The PARTY will provide all information and reports required by the
Acts, Regulations, and directives issued pursuant thereto and will permit access to its books,
records, accounts, other sources of information and its facilities as may be determined by MDT or
relevant US DOT Administration to be pertinent to ascertain compliance with such Acts,
Regulations, and instructions. Where any information required of a contractor is in the exclusive
possession of another who fails or refuses to furnish the information, the PARTY will so certify to
MDT or relevant US DOT Administration, as appropriate, and will set forth what efforts it has
made to obtain the information.
(6) Sanctions for Noncompliance: In the event of a PARTY's noncompliance with the Non- discrimination
provisions of this contract/agreement, MDT will impose such sanctions as it or the relevant US DOT
Administration may determine to be appropriate, including, but not limited to:
a. Withholding payments to the PARTY under the contract/agreement until the PARTY
complies; and/or
b. Cancelling, terminating, or suspending the contract/agreement, in whole or in part.
Page 2 of 4
Rev. 01/2019
(7) Pertinent Non -Discrimination Authorities:
During the performance of this contract/agreement, the PARTY, for itself, its assignees, and
successor in interest, agrees to comply with the following non-discrimination statues and
authorities; including but not limited to:
Federal
- Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21;
- The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.
§ 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired
because of Federal or Federal -aid programs and projects);
- Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis
of sex);
- Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
- The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
- Airport and Airways Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
- The Civil Rights Restoration Act of 1987, (PL 100-209), (broadened the scope, coverage, and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975, and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
"programs or activities" to include all of the programs or activities of the Federal -aid recipients,
sub -recipients, and contractors, whether such programs or activities are Federally funded or
not);
- Titles II and III of the Americans with Disabilities Act, which prohibits discrimination on the basis
of disability in the operation of public entities, public and private transportation systems, places
of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as
implemented by Department of Transportation regulations at 49 CFR parts 37 and 38;
- The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
- Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations, which prevents discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high and
adverse human health or environmental effects on minority and low-income populations;
Page 3 of 4
Rev. 0
Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination because of Limited English Proficiency (LEP). To ensure compliance with Title VI,
you must take reasonable steps to ensure that LEP persons have meaningful access to your
programs (70 Fed. Reg. at 74087 to 74100);
- Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. § 1681 etseq.).
Executive Order 13672 prohibits discrimination in the civilian federal workforce on the basis of
gender identity and in hiring by federal contractors on the basis of both sexual orientation and
gender identity.
State
Mont. Code Ann. § 49-3-205 Governmental services;
Mont. Code Ann. § 49-3-206 Distribution of governmental funds;
Mont. Code Ann. § 49-3-207 Nondiscrimination provision in all public contracts.
(8) Incorporation of Provisions: The PARTY will include the provisions of paragraph one through
seven in every subcontract, including procurements of materials and leases of equipment,
unless exempt by the Acts, the Regulations and/or directives issued pursuant thereto. The
PARTY will take action with respect to any subcontract or procurement as MDT or the relevant
US DOT Administration may direct as a means of enforcing such provisions including sanctions
for noncompliance. Provided, that if the PARTY becomes involved in, or is threatened with
litigation by a subcontractor, or supplier because of such direction, the PARTY may request MDT
to enter into any litigation to protect the interests of MDT. In addition, the PARTY may request
the United States to enter into the litigation to protect the interests of the United States.
Page 4 of 4
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REVISIONS:
NO. DESCRIPTION DATE
PROJECT: 171034
LAYOUT: 1
SURVEYED: ...
DESIGN: ...
DRAFT:
APPROVE: ...
DATE:
MAY 9, 2019
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Montana Department of Transportation Steve Bullock, Governor
2960 Prospect Michael T. Tooley, Director
PO Box 201001
VISION ZERO
Helena MT 59620-1-1001
zero deaths
zero serious injuries
July 17, 2019
Doug Russell
City Manager
City of Kalispell
P.O. Box 1997
Kalispell, MT 59903
Subject: Montana Department of Transportation (MDT) and City of Kalispell
Memorandum of A reement MOA) — Meadows Edge
S-424/Farm to Market Rd. (65.71.1025.01))
Doug:
Attached is an executed original of the MOA between MDT and the City of Kalispell concerning
maintenance of sidewalk being installed within the S-424 right-of-way in Kalispell as part of the
Meadows Edge project for your files.
If you have any questions or need additional information, please don't hesitate to call me at (406)
444-6126.
;Sinc ely,
1�-
Stephanie Maes Planner
Policy, Program & Performance Analysis Section
Rail, Transit and Planning Division
Enclosure
copy: Bob Vosen, P.E., MDT Acting Missoula District Administrator
Justun Juelfs, MDT Kalispell Area Maintenance Chief
James Freyholtz, P.E., MDT Kalispell Area Traffic Engineer
File
Rail, Transit and Planning Division
Phone: (406) 444-3423
Fax: (406) 444-7671
Toll -free: (800) 714-7296
TTY: (800) 335-7592
Web Page: www.mdt.mt.gov
An Equal Opportunity Employer