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03-19-09 Parking Commission MinutesKALISPELL PARKING COMMISSION MONTHLY BOARD MEETING MINUTES Date: March 19, 2009 Location: KPC Conference Room All in attendance: Chairperson Mark Pirrie, Janet Clark, and John Hinchey. Joel Schoknecht absent. Jack Brooks — Attended from 7:29 am to 7:45 am Minutes recorded by: Rachel Brooks, KPC Office Manager 1. Call to Order: Called to Order at 7:29 a.m., By: Mark Pirrie, Chairperson 2. Minutes of February, 2009 Board Meeting: Snow removal over budget at $16,467 additional charges not shown yet are $4,613.80 which currently puts us at $21,080.80. Computer software yearly support charges will show on the April financials. Moved to approve by John Hinchey, Janet Clark, seconds, Approved by all present. 3. Hearing of the Public: None Present 4. Financial Statement February 2009: Moved to approve Janet Clark, John Hinchey, seconds, Approved by all present. S. Updates from KPC: Street Update — Jack a) Boot Process - Mark talked to Charlie regarding the ordinance. Charlie said he would e- mail something to Rachel. Rachel did not receive anything as of yet. John Hinchey talked to Charlie and what the problem with this is, that it is not on the city books. He has to get the City to do it. We want to get this resolution so that the process is as easy as possible. Discussion Followed. Mark said he would call Charlie again on this issue. b) Scofflaws — Out of State. Transients. Due process does not work on these situations because we have no legal address. Discussion followed. Mark will try to get with Roger regarding these out of state plates maybe the KPD can do something. Should they not have a Montana State plate? KPC Office Update — Rachel a) Tickets, Parking Permits & Meters — See Reports. 1. Ticket Collections — Down from last year. 2. Parking Permits — New Comparison Total on the permit report. Janet Clark - Mall parking. A lot of downtown employees have been parking in the mall and the Mall has really clamped down. They have been putting notices on cars and they towed one a few days ago. KPC needs to have a conversation with the mall regarding this. People are not parking in our lots. Where are they parking? Our meters are drastically down. We need to be aware of this. Discussion followed. 3. Meter Collections — Meters are down. We have dropped quite a bit since 2007. Discussion followed. 1 b) Notices — Rachel working to bring current. c) Collections — Working on entering into CPI's new computer system; New AIMS report for CPI in process; working on this with AIMS. d) Computer system — New process when entering tickets we must look up in DMV immediately since we are running notices on a daily automatic schedule. Rachel is seeing the light at the end of the tunnel, and has discovered, and is learning several new processes due to the new AIMS manual and a system update recently. e) Old Computer system — Down for about a week. CPU fan went out again. Fixed now. We need this for old ticket payments that are now in collections. 6. Unfinished Business: a) Building Lease — Update from Mark. They dropped everyone but us in the lawsuit. We are now the sole defendants. Lawyer will call us when it is necessary. Time is on our side. Nothing has been done on the office construction. We are paying for space we are unable to use. Discussion followed. Rachel will begin documentation with monthly digital pictures and journaling any contact with Landlords. b) Valley Bank Lot Exchange — John Hinchey spoke with Charlie Harball his feeling on this was that Valley Bank has a group that wants to move north and there is a group that wants to stay down town. Discussion Followed. Janet Clark — We cannot lose one parking space. Charlie mentioned that we would get 40 spaces out of this deal. We need 46 spaces. When Centre Court was built, prior to that was the parking lot behind plaza west. That parking lot had 55 parking spaces. The city bought what is now the Keno lot. It has 21 spaces. After Centre court was given back to the city, the end of that lot, which is now our Centre court lot had 26 spaces. So we have a total of 47 spaces. We lot 8 spaces in that negotiation. We also lot 5 on -street parking spaces in the negotiations with Glacier Bank when they re- modeled. Now, we are looking at the Valley Bank exchange and are looking at losing 6 more spaces. This is important. We have to stay focused on that. Where did the 40 spaces come from? 46 is the real total. When Myrt was here he said 40 spaces and we corrected him that day. Are we getting any money for the loss? That is part of the issue also. Depends on the appraisal. They are looking at the lower appraisal. Each space is a value we are losing; not just a space for a permit customer. Who is paying for the finishing and the maintenance of the lot? Still in the negotiation stage. The whole issue of Plaza West, KPC was not included in. Janet — I was not on the board at that time, but had 11 employees parking in that lot. This was when Chris was City Manager. When the City did that deal they never gave consideration to the number of parking spaces. We are more than just managing these lots. We have to look after these lots and be involved in these deals. We tried to make this clear when we met with Myrt the last time. We have to be really vocal about this. This is important. c) Glacier Bank lot Enforcement - John spoke with Jim Ness and he was receptive to enforcement of that small lot, but would want to make sure he would get that lot back when the exchange with Valley Bank would happen. At this time, he said would take it to his board. We should give him a month or two and hit him up again about this. d) Lot Maintenance — 1) Snow Plowing — • Feb - $3,031.04 • Mar - $1,185.76 • Total $4,216.80 2 2) Snow Shoveling - • February - $397 Shoveling ix and 2 salting trips • March — do not have current figures 3) Combined Total for Snow Removal • Current Bill — $16,467.00 • Incoming Additional so far - $4,613.80 TOTAL $21,080.80 7. New Business: a. KPC Upcoming Budget — Janet working on this. She will have it for us next meeting. b. Spring Lot Maintenance — Susie and Dori would like to do this for us again. We will pay them the same as last year. We have all the equipment so we won't have that extra expense again this year. Tell them not to be afraid to prune back a little further. Discussion followed. All in favor. c. Sweeping- Black Magic again or do we want to get bids? Should we get bids? Discussion followed. We should get a few bids. d. Striping — Crone Pro -seal again? Bids? What did we do last year? Eagles Lot and Skyline. We need to hold off on striping. Mark looked at the Eagles and it was fine we do not need to re -stripe this year. How are we on the other lots? We should budget for the next time. Mark will look at the lots but he thinks we could skip the striping this year. Discussion followed. e. Valley Bank Pot holes — There are some really bad pot holes in Valley Bank. We may need the City to go in and fill some of those for a short term patch. Janet will call them when the weather warms up early May and see if they can do this. f. Seal Coating —Expensive last year but they did a good job. We can wait till spring and see what it's like. We don't want to wait too long though. If you seal coat you have to re -stripe. Let's wait till spring. g. BID — At the last BID meeting parking seemed to be at the top of the list. It was brought up by several different people to stripe Main Street; like the East and the West. So the BID is going to work on that situation. We need to try and come up with a number for the BID so we can put some money toward this. May be the BID can contribute maybe we can also possibly our money in lieu of fund. How many blocks are we talking about? 1st to 5t" on Main Street. Not any of the Avenues since they have been done. Discussion followed. 8. Adiournment• Adjourned at: 8:30 a.m., Motion to Adjourn made by: John Hinchey, Second by Janet Clark. The mission of the Kalispell Parking Commission is to effectively manage the parking inventory in order to adequately Meet the needs of downtown's customers, employees, visitors, and residents. 3