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03-19-09 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, March 19, 2009 Lower Level Main Conference Room 201 First Avenue East ATTENDING: Charlie Johnson, Construction Manager Tom Jentz, Planning & Bldg Director Frank Castles, Deputy Public Works Director Sean Conrad, Senior Planner P.J. Sorensen, Chairman Michelle Anderson, Recording Secretary Guests: Mike Fraser, Jack Enderson, & Mark Johnson. Hear the Public: No one wished to speak. Performance Bond Reminders: None. Jeff Clawson, Building Official Chad Fincher, Parks Superintendent Dwain Elkins, Plans Examiner Paul Burnham, Asst City Engineer OLD BUSINESS: E911 Building: Sorensen said the PUD amendments for the 911 building will be discussed at city council on March 23rd and there were also the issues of the well -head protection area and landscaping. Conrad asked if Parks had any additional issues and Fincher said they only need to change the caliper of trees along the boulevard. Burnham said he spoke with CTA regarding the water and issues, and Turner is looking at the storm drain issues so the site plan can be approved by the committee. The committee approved the site plans pending approval by council of the PUD amendments. NEW BUSINESS: Pointe Professional — 31 Three Mile Drive: Sorensen noted this is a preliminary review and is an extension of the existing offices which are TD&H and the VA Clinic near the corner of North Meridian Road and Three Mile Drive. Sorensen provided the basic layout for the committee. Discussions included: • One of the parking spaces should be designated a handicap van accessible space. • Lighting & drainage plans need to be provided. • Whether the new stormwater ordinance would apply and Castles advised them to talk to Susie Turner. • Full access approaches were put in place however they are choosing to use right-in/right-out instead. • Plan to provide a full ingress/egress between the existing office complex and Pointe Professional, however the easement is not yet in place. • There will be a continuation of the sod landscaping with the smaller island and along the back of the property being hard-scape and shrubs. • Transportation Impact Fees were discussed. Sorensen said letters are being sent to developers who have a complete set of plans submitted for Site or Architectural Review, or for a building permit, and then they would have up to 6 months to pull a permit if all of the issues and concerns have been addressed. A preliminary review is not enough but if they had all of the drainage plans, etc. in by the March 3 1 " there would be a 6 month window to draw a building permit without the Transportation Impact Fees charged. Paul Burnham in Public Works can provide them with an estimate of the fees. They indicated they will attempt to get the full Site Review package to the city by March 31gt. Sorensen suggested they talk to Fire regarding the project. PLANNING OFFICE ITEMS: Conrad said he and Public Works met with Steve Maw, Richard Erickson & Chuck Birgensmith this morning regarding access to Lot 9 of Three Mile Views subdivision. Castles said there is a common driveway between Lot 8A & 8B so access for Lot 8B is no longer in question. The utilities will be moved and trees will be installed on both sides of the access road to delineate the driveway. Castles added a drainage swale will be required along the west property line for snow storage. OTHER REPORTS: Sorensen reported the city received notice of a floodplain application from Flathead County for the bike path along Woodland Avenue and Willow Glen Drive. Fincher further clarified the location of the bike path which drops down on Sylvan Drive and there is a sewer line that runs along the bottom. Castles noted if the bike path is in the floodplain it will have to be concrete and Sorensen said it is not a regulation but is looked at on a case -by -case basis. Johnson asked if the city has heard anything from the consultant on the intersection of Woodland Avenue and the park and Fincher said they plan to meet on site in the spring. Elkins discussed the problem with building permits being issued without the stormwater permit. He asked if part of the requirements could be that the stormwater permit be issued by Public Works at the beginning of discussions of stormwater on site instead of waiting until the building permit is submitted. Elkins used the new Super 1 site as an example and thought if the stormwater permit had been issued right away the developer would have known where not to place their demolition materials. Johnson said he didn't feel it would alleviate those problems but the process certainly could be refined. The meeting was adjourned at 11:00 a.m.