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Department Activity ReportsCITY OF KALISPELL FINANCE DEPARTMENT REPORT CASH RECONCILEMENT AT THE CLOSE OF BUSINESS DATE: March 31. 2002 CASH ON HAND & DEMAND DEPOSITS: GLACIER BANK/STIP-CASH IN TRANSIT GLACIER BANK CHECKING $ 89,651.69 GLACIER BANK -HEALTH FUND $ 16,446.05 STIP (CITY HEALTH FUND) S 192,628.42 STIP PROGRAM $ 15,784,423.34 GLACIER BANK -POOL ACCOUNT $ 70.30 WELLS FARGO CHECKING $ 43,539.20 BIDDER'S BONDS $ 4,013.25 SUB -TOTAL DEMAND DEPOSITS INVESTMENTS: GLACIER BANK: INTEREST SUBSIDYIREHAB $ 1.182.01 COURTYARD RESERVE ACCOUNT $ 25,912.38 COURTYARD RESERVE ACCOUNT/EQUITY $ 23,772.00 COURTYARD RESERVE ACCOUNT/EQUITY Renter Dep. $ 2,297.00 STIP PROGRAM (UDAG) $ 757,962.00 OTHER INVESTMENTS: SEWER: 1993 S & C BONDS SEWER: 1994 S & C BONDS SEWER: 1995 S & C BONDS SEWER: 1996 S & C BONDS SEWER: 1997 S & C BONDS SEWER: 1998 S & C BONDS SEWER: 1999 S & C BONDS SEWER: 2000 S & C BONDS SEWER 2001 S & C BONDS TOTAL S & C's: TOTAL LONG TERM INVESTMENTS: PETTY CASH TOTAL TO BE ACCOUNTED FOR: Respectfully Submitted, Carol L. Kostman Assistant Finance Director April 8, 2002 $ 3,500.00 $ 5,704.00 $ 6,073.92 $ 4,286.48 $ 1,265.16 $ 1.547.84 $ 2,315.48 $ 1.208.80 $ 25,901.68 $ 16,130,772.25 $ 837,027.07 $ 1.250.00 $ 16,969,049.32 4D City of Kalispell Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7700 Fax(406)758-7758 PARKS & RECREATION Activity Report February/March 2002 TO: Chris Kukulski, City Manager Pam Kennedy, Mayor City Council Members FROM: Michael Baker. Parks Director RE: February/March Activity Report DATE: March 27. 2002 PARKS & RECREATION HIGHLIGHTS • Lawrence Park Bridge was delivered and installed. • Daddy/Daughter Valentine's Dance • The final design meeting was held with the consultants for the swimming pool/skatepark project. Parks Department — Ken Bauska, Foreman Maintenance Tasks ➢ Clearing snow & maintaining ice rink @ Woodland Park ➢ Residential pruning and chipping ➢ Shoveling and clearing sidewalks ➢ Clearing trails at Woodland Park ➢ Trash pickup & removal at various parks ➢ Feeding of fowl at Woodland Park ➢ Cleaning of park restrooms Urban Forestry — Michael Baker, Urban Forester ➢ Inspection and removal and chipping of hazardous limb requests. ➢ Contract pruning continuing in Tax Increment District. ➢ Parks crew pruned approximately 200 trees, removed approximately 40 trees, and clearance pruned approximately 300 more trees. Recreation Department — Jennifer Reese, Val Hemsley, Kathy Smead & Ade Saunier The winter months were busy with youth sports, Women's Wednesdays, Daddy Daughter Dance, Dance lessons, and Men's City League Basketball. March we finished up Basketball leagues with tournament play. February/March Activities and Events Activities Participants Recreational Hours Special Events Daddy Daughter Valentines Dance 200 400 Camp Freeze Out 17 156 Camp Skip Out 16 144 Cultural Dance Class 38 285 Internet Classes 2 30 Sports & Fitness Events De -Stress Days 10 10 Men's City League 176 525 Intramural Basketball 114 144 Little Kickers 130 130 Ice Skating 20 40 Little Dribblers 128 384 Little Squirts 100 200 Outdoor Adult Events Snowshoe Hikes 19 105 Tours 9 63 X- Country Ski Outings 48 308 X-Country Ski Lessons 7 14 Skiing Blacktail Women's Day 52 416 Overnight Trip 7 112 UPCOMING OUTDOOR ACTIVITIES — APRIL Dance Lessons 8, 15, 22, 28, Spring Break Fever 1,2,3,4,5 Camp Skip Out 19 Internet Classes 13 Snowshoe Hikes 4,16 X-Country Ski Outings 2,11 Tours 10 Hikes 23 Administration — Michael Baker Istea The Lawrence Park Bridge was delivered and installed and the trail work continues and is expected to be completed May 151°, 2002 City of Kalispell Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7700 Fax(406)758-7758 REPORT TO: Chris A. Kukulski, City Manager SUBJECT: Monthly Activity Report for FROM: James Hansz, Public Works DATE: April 9, 2002 Highlights of monthly activity for the operating divisions of the Public Works Department for the month of March 2002 are as follows: ENGINEERING DIVISION • Continued preparation of Streetscape Design and submitted plans to MDT for review. • Met with CTA Architects representing School District 5 to discuss utility related issues for several potential high school sites. • Completed amendment for WWTP expansion and subsequent to Council approval sent to consultant to begin work. • Continued preparation of FY 2002/2003 budget. • Met with consultant to begin work on joint City/MDEQ Source Water Assessment project for Kalispell area. • Met with representatives of Wolford Development to review issues related to utility service for Glacier Mall. • Continued development of options for revising storm drainage and street assessments. • Met with representatives of School District 5 to discuss potential use of and revisions to area behind City shop for events at high school stadium. • Met with Bill Spence of Inter Lake to discuss facility needs outlined in Facility Plan 2000. • Met with design engineer Morrison Maierle to review plans for electrical and SCADA upgrades at Buffalo Hill well and booster station. • Held a public meeting for NW Kalispell sidewalk project, attended by approximately 50 persons. • Prepared a detailed pavement maintenance program for the City's Urban Highway System streets, to be submitted to MDT for them to handle maintenance. • Updated City Specials. • Prepared numerous variations of City Boundary Maps for City Manager and Public Works Director. • Prepared rate study analysis of over 6000 parcels of property within the City limits. • Completed nine pages of drawing for two proposed parking lots in the downtown area. ENGINEERING DIVISION continued... • Purchased, trouble shooting and setting up work stations throughout Public Works Department. Service calls to Water, Sewer, TSS and Public Works Engineering Departments. • Assisted City Manager and City Clerk with signs. • Investigated legal descriptions requested by tax payers. • Did various research for Solid Waste and Special Assessments. • Obtained CD of parcels from County GIS Department for City Surveyor to include area within three miles of the City. • Assisted the City Surveyor with various duties. OFFICE AND STAFF There were 32 emergency call -outs for the month of March: ■ Water Division - 7 ■ Sewer Division - 5 ■ TSS Division - ■ Street Division - 19 ■ WWTP - 2 • Total - 32 CENTRAL GARAGE 137 repair orders were completed during the month of March: ■ Police - 20 • Streets - 69 ■ Fire - 5 ■ Garbage - 11 ■ Others — 32 ■ Total - 137 • Continued regular maintenance of City vehicles and machinery. • Responded to numerous road calls. • Installed cell phone and replaced water pump in PD vehicle. • Repaired air leak on the Sewer Division's jet truck. • Replaced all brakes and service auto trans on the Street Division's pickup. • Repaired electrical wiring and replaced computer on the Elgin Sweeper. • Replaced broken axle and axle housing on Parks mower/snow plow. • Repaired throttle linkage on garbage truck. • Replaced engine heater on Street Division's tandem. • Repaired primer pump and replaced fuel filter on the Street Division's grader. • Replaced heater motor on TSS boom truck. • Straightened bent c-frame and repaired grabber on garbage truck. • Replaced signal flasher on the CAT grader. • Repair side arm lock on garbage truck. • Rebuilt gutter broom motor on the Elgin sweeper. SANITARYISTORMSEWER DIVISON • Continued video and jet cleaning of sewer lines Monday through Thursday. • Performed weekly maintenance of sixteen lift stations each Friday. SOLID WASTE DIVISION • Delivered 11 containers to new customers: 0-90 gallon, 5-100 gallon, 1-400 gallon, 5 -300 gallon. • Repaired 3 containers and responded to 4 violations. • Continued weekly garbage service and alley cleanup. • Assisted the Street Division with snow removal. STREET DIVISION • General sweeping and maintenance of City streets and alleys. • General winter operations — deicing and plowing of City streets and alleys. • Snow removal from parking lots ongoing. • Various cold mix patching. • Shop and equipment maintenance. • Dug test holes for the State at Trippett's parking lot. • Backfilled the Trippett's parking lot. WATER DIVISION WATER PRODUCTION & STORAGE: • Produced 71 M gallons of water: 15 M gallons upper zone and 56 M gallons lower zone. • Injected 189 gallons of sodium hypochlorite, 12% solution to maintain an average chlorine residual of 0.31 PPM throughout the system. • Continued daily monitoring of all pump stations and routine maintenance on all pumps, motors, chlorination equipment, analyzers, grounds, buildings, controls, testing, water sampling, and record keeping. • Worked on Budget proposal for the Year 2002/03. • Installed new lighting at Noffsinger Spring for additional security and safety. • Removed and replaced fence for Flathead Electric. • Rebuilt high pressure pump for valve box cleaning machine. • Changed oil and filters on generators at pump stations — annual maintenance. • Replaced battery cables and troubleshoot problems with exerciser clock on Buffalo Hill Well generator. • Worked with Engineers on SCADA and generator upgrade for water system. WATER CONSTRUCTIONAND SYSTEMREPAIR: • Tagged 60 delinquent accounts on the East Side of Kalispell. • Completed 86 work orders during the month March. • Repaired 8x6" reducer at 1922 Camelot in South Meadows Subdivision. • Assisted the Street Division with snow plowing. • Assisted with leak detection on 1" Avenue West. TRAFFIC SIGNS & SIGNALS DIVISON • Continued regular maintenance of signals, signs, luminaires, barricades, sight obstructions, and Airport lighting. • Completed wiring the Sewer Division's restroom and removed the extra electrical boxes. • Straightened numerous "Stop" signs that were tweaked during the recent snow storm. • Programmed conflict monitors to replace out dated ones on the City system. • Ordered materials for cross walks, painting, and general signs. • Completed programming conflict monitors and installing them at 1st Avenue East and 1st Avenue West. • Replaced broken #12 luminaries head. • Tested runway lights, wind sox, beacon and strobe at the City Airport. WASTEWATER TREATMENT DIVISION • 146 Work orders were completed during the month of March. • 440 Lab tests were performed during the month of March. • 19 Loads of sludge were hauled during March. • 110,967 pounds of bio-solids were pressed. • February Discharge Report: No violations. The average daily flow was 2.25 million gallons; the total flow for the month was 63 million gallons. 421,000 363,000 437,000 - 1,214,000 446,000 - 7,000 453,000 1,667,000 776,000 541,000 1,032,000 - 2,344,000 445,000 - 5,000 450,000 2,794,000 1,438,000 - - - 1,435,000 411,900 - 3,000 414,900 1,849,900 2,236,000 1,000 - - 2,233,000 528,200 - 4,000 532,200 £' 2,765,200 394,000 402,000 1,032,000 1,816,000 539,300 - 12,000 551,300 2,367,300 738,000 388,000 383,000 - 1,704,000 383,600 - 5,000 388,600 2,092,600 642,000 448,000 867,000 - 1,939,000 475.600 - 18A00 493,600 ,. 2,432,600 450,000 314,000 621,000 1,381,000 473,800 - 7,000 480,800 1,861,800 619,000 433,000 824,000 1,862,000 472,500 - 14,000 486,500 2,348,500 825,000 584,000 1,122,000 - 2,525,000 454,900 - 6,000 460,900 2,985,900 338,000 237,000 425,000 - 998,000 396,500 - 2,000 398,500 1,396,500 647,000 452,000 872,000 - 1,962,000 5120500 - 9,000 521,600 2,483,600 925,000 504,000 461,000 - 1,846,000 499,500 - 44,000 543,500u 2,389,500 822,000 541,000 875,000 - 2,227,000 475,300 - 11,000 496,300 h' 2,713,300 476,000 333,000 633,000 - 1,438,000 466,700 - 4,000 470,700 1,908,700 655,000 455,000 849,000 - 1,950,000 411,000 - 9,000 420,000 CC 2,370,000 370,000 656,000 785,000 - 1,815,000 458,700 - 4,000 462,700 i= 2,277,700 227,000 677,000 1,421,000 - 2,319,000 552,000 - 6,000 558,000 [ 2,877,000 - 451,000 720,000 - 1,166,000 471,900 - 5,000 476,900:? 1,642,900 635,000 447,000 1,024,000 - 2,100,000 496,300 - 6,000 502,300 .. 2,602,300 - 782,000 1,346,000 - 2,120,000 490,200 - 8,000 188,200 2,608,200 613,000 445,000 948,000 - 1,999,000 513,000 - 7,000 520,000 ! 2,519,000 417,000 273,000 470,000 - 1,154,000 406,700 - 6,000 412,700 0 1,566,700 669,000 468,000 854,000 - 1,987,000 490,300 - 9,000 999,300 ;, 2,481,300 620,000 434,000 849,000 - 1,899,000 466,100 - 4,000 470,100 " 2,369,100 542,000 349,000 818,000 - 1,704,000 477,700 - 5,000 482,700 2,186,700 671,000 469,000 1,010,000 - 2,145,000 537,500 - 5,000 542,500 2,687,500 839,000 199,000 877,000 - 1,910,000 451.000 5,000 456,000 �: 2,3861000 650,000 455,000 866,000 - 1,963,000 483,200 - 6,000 491,200 wi: 2,454.200 580,000 396,000 723,000 - 1,694,000 447,000 - 5,000 452,000 j'. N 2,146,000 479,000 357,000 749,000 1,581 000 491.800 4,000 495,800 2 076,800 ,.�...�.. r, •-,.?,. .°:-,.: d`i. &9.P8H ...;.__`-."'ry .34. :.35Y,[VpA.'�"JG2PHRF"i0 96 fFIT CF 19,722 000 12,854,000 24,096.000 - 56 430,000 14,615,800 242,000 14,857,800 N.ffi 11vwNl M88om e[ Gelloo� 63,887,080 64,043,8W 71,287,800 4" J%A pawn"