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5. Ordinance 1413 - Salary Ordinance Revision - 1st ReadingReport To: From: Subject: Meeting Date: Citv of Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7000 Fax - (406)758-7758 Mayor Kennedy and City Council Marti Hensley, Personnel Specialist Chris Kukulski, City Manager Ordinance 1413 - Salary Ordinance Revisions March 4, 2002 Background: An independent job evaluation study was completed for the Assistant City Engineer and the new position of Associate Civil Engineer. The same point factor evaluation system was used that was developed by Long Associates. The results that were reached by each committee member were then compiled to determine where the position should be on the "Pay And Classification Plan" for the City. The third change of Assistant Chief/Fire Marshal was unanimously approved by Council at the February 4`s, 2002 Council Meeting and also point factored to determine where the new position should be placed. The other changes, Design Tech/Project Manager to Project Manager and Administrative Coordinator are title changes only and do not have any budgetary impact. As part of the annual matrix revision all of the ranges have been moved upwards by 4.7 %, however, May 1, 2000 is the last time it was adjusted. We did not change this last year. This does not give anyone a raise but keeps the matrix current and would affect the entry level salary for new hires. On the high end it gives the city manager the ability to offer a merit raise, based on evaluations, to those staff who are at the top of their range due to longevity or compression. Please see attached memo for further information. RECOMMENDATION: Pass Ordinance 1413 on first reading. FISCAL EFFECTS: Adoption of the Ordinance itself does not have a fiscal effect. ALTERNATIVES: As suggested by Council. Marti Henslel Chris A. Kukulski Personnel Specialist City Manager of Kalispell Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7000 Fax - (406)758-7758 To: Chris Kukulski, City Manager From: _ �n�i. Marti Hensley, Personnel Specialist Re: �i�"' Point Factor New Position - Associate Civil Engineer Date: February 27, 2002 Attached is a copy of the results that were reached by Jim Hansz, Joni Emrick and myself. We each conducted an independent job analysis of the Associate Civil Engineer position description. Then we met on February 6, 2002 to discuss our results. Except for one or two areas, all three of us had the same totals in the category. The job description was the only information used to determine our results, since this is a new position. I did not feel anyone could answer the job questionnaire. The total points puts this new position in the 107 pay grade with a salary range of $30,734 - $40,877. This is also comparable to similar positions in this field. It is the recommendation of the committee that we add this to our "Pay And Classification Plan" for the City. As you know we also conducted another job analysis of the Assistant City Engineer position using similar methods. You, Amy Robertson and myself point factored this position. The current job description was used as well as the job questionnaire that was filled out by the current employee in that position. After reviewing our results, the Assistant City Engineer should be placed in the 113 pay grade which is the same classification and pay range as the Assistant Police Chief, Assistant Fire Chief and Assistant Attorney. It is the recommendation that we move the Assistant City Engineer from 111 pay grade to 113 pay grade. The new position of Assistant Chief/Fire Marshal was point factored by a team of three. We initially did the job analysis independently and then met to determine the results on February 27, 2002. The total points consistently show that the Assistant Chief/Fire Marshal should be placed in the pay grade of 113. This position was unanimously approved by the Council on February 4, 2002. Mr. Hansz has also requested that the title of Design Tech/Project Manager be changed to Project Manager. I see no reason why this couldn't be changed, since we are not changing anything other than the job title. I would like to recommend that we make this change. The final recommendation is that we delete the Public Works portion of the title on the Administrative Coordinator position. With the City's continual ongoing changes, we will be utilizing this title in other departments. We also need to revise the matrix pay range for the non -union employees. This has not been done since May 1, 2000. I have researched last years and this years C.P.I. and feel that a 4.7% increase should be considered. As we discussed we are looking into having a consulting firm re-evaluate our current matrix. This pay evaluation system was initially put into place by Long Associates, the firm we hired in 1991 (10+ years ago) and it really should be re-evaluated. We have employees that are close to the high end of the salary range and to simply move the whole range by a % does not help this situation, only acts as a temporary fix. Please see the attached Pay And Classification Plan with the proposed revisions in bold and italics. If this is approved, we will need to do a new salary ordinance showing the revisions to be presented and approved by Council. Please let me know if you need any other information. Thank you. 2 1Z 7/0 Z Date cc: Charlie Harball, Interim City Attorney Point Factor File ORDINANCE NO. 1413 AN ORDINANCE AMENDING ORDINANCE NO. 1389, FIXING THE LIMITS OF THE SALARY AND COMPENSATION OF THE CITY OFFICIALS, SUPERVISORS, AND EMPLOYEES PURSUANT TO TITLE 7, CHAPTER 4, PART 42, M.C.A., COMMENCING ON THE DATES INDICATED HEREIN, AND REPEALING ALL OTHER ORDINANCES IN CONFLICT THEREWITH. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF KALISPELL, AS FOLLOWS: SECTION I. The salaries and compensation of City Elected Officers for the period beginning January 1, 2002, are hereby established as set out in §I on Exhibit "A", attached hereto and which, by this reference, is made a part hereof. Appropriations shall be made to pay same when due. SECTION II. The salaries and compensation ranges of City Appointed Officers, Supervisors, and Employees for the period beginning July 1, 2002, are hereby established as set out in §§ II on Exhibit "A", attached hereto and which, by this reference, is made a part hereof. Appropriations shall be made to pay same when due. SECTION III. Longevity increments and medical insurance premiums shall be paid as provided by law, contract or as directed by the City Council. The annual service anniversary date for all Employees is July I st of each year; however, an Employee must have at least six months continuous employment by the City before being considered to have one year longevity. SECTION IV. This Ordinance shall be in full force and effect as regularly provided by law; salaries and compensation provided for under Sections III through VI shall be paid commencing as designated in the respective sections. SECTION V. All prior salary and compensation ordinances of the City and any ordinance or parts of ordinances in conflict herewith are hereby repealed. PASSED AND APPROVED BY THE CITY COUNCIL OF KALISPELL AND SIGNED BY THE MAYOR THIS _ DAY OF MARCH, 2002. Pamela B. Kennedy Mayor ATTEST: Theresa White City Clerk EXHIBIT "A" I. Elected City Officials Mayor $ 9,000 per annum Councilor $ 5,000 per annum Municipal Judge $48,000 per annum H. Salaried, Non -Union Employees Pay Grade Classification Title Annual Salary Range 101 Departmental Secretary $24,012 - $31,936 102 Reserved $25,212 - $33,533 103 Reserved $26,473 - $35,211 104 Admin. Coordinator=Public-Winks $27,794 - $36,970 Community Development Specialist I Records Management Specialist -Police 105 Zoning Administrator $29,188 - $38,820 Personnel Specialist Surveyor City Clerk Community Development Specialist II 106 City Accountant $30,647 - $40,760 107 Assistant Finance Director $32,178 - $42,798 Associate Civil Engineer 108 Community Development Manager $33,788 - $44,937 109 Design-TeeirlProject Manager $35,478 - $47,184 W WTP Manager 110 Building Official $37,250 - $49,543 111 Public Works Superintendent A536tant city Elm $39,114 - $52,021 112 Police Lieutenant $41,069 - $54,623 Pam Classification Title Annual Salary Range 113 Assistant Police Chief $43,123 - $57,355 Assistant Fire Chief Assistant Chief/Fire Marshal Assistant City Engineer Assistant Attorney 114 Director of Community Development $45,279 - $60,220 Director of Parks & Recreation 115 Finance Director $47,543 - $63,230 Police Chief Fire Chief 116 Public Works Director $49,921 - $66,394 117 City Attorney $52,416 - $69,713 118 Reserved $55,037 - $73,199 119 Reserved $57,789 - $76,859 120 City Manager $62,279 - $79,263 III. Police Department (Bargaining Unit Employees) SCHEDULE A: 2001/2002 2.13% $16.11 Base Pay: $16.45 CURRENT HOURLY YEARS INDEX RATE 0 1.0000 $16.45 1 1.0130 $16.67 2 1.0260 $16.88 3 1.0390 $17.09 4 1.0520 $17.31 5 1.0650 $17.52 6 1.0780 $17.74 7 1.0910 $17.95 8 1.1040 $18.16 9 1.1170 $18.38 10 1.1300 $18.59 11 1.1430 $18.81 12 1.1560 $19.02 13 1.1690 $19.23 14 1.1820 $19.45 15 1.1950 $19.66 16 1.2080 $19.88 17 1.2210 $20.09 18 1.2340 $20.30 19 1.2470 $20.52 20 1.2600 $20.73 21 1.2730 $20.94 22 1.2860 $21.16 23 1.2990 $21.37 24 1.3120 $21.59 25 1.3250 $21.80 SERGEANT II Base Pay x Index Value (16.45 x .13) SERGEANT: Base Pay x Index Value (16.45 x .11) PATROLMAN: 0 to Probation Completion, Full Base Pay. The Anniversary Date for all Unit Members will Become July 1 st of each fiscal year. Employees Must Work 135 Days to Qualify for the Step Increase for the next step. Pager pay - any bargaining unit member required to carry a pager shall be paid an additional $50.00 per month. Policemen have the following paid holidays: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day, and General Election Day. IV. Fire Department (Bargaining Unit Employees) APPENDIX A Base Pay: $2,639.03 (July 1, 2001 - June 30, 2002) Rank Pay: Deputy Fire 0.1000 $263.90 Marshal per month Captain 0.1000 $263.90 Lieutenant 0.0500 $131.95 Training Officer $185.00 Fire Certification Pay EMT -I $75.00 Certification Pay EMT -Paramedic $155.00 Certification Pay EMT -Trainer $185.00 Certification Pay EMT-Defribulator $35.00 Training Officer -Fire and EMT -Trainer shall be entitled to appropriate Certificate Pay for EMT-1, EMT-P or EMT-D in addition to to the Trainer Premium. Certificates for other than Trainer shall not be stacked. YEARS INDEX 0 1.0000 1 1.0130 2 1.0260 3 1.0390 4 1.0520 5 1.0650 6 1.0780 7 1.0910 8 1.1040 9 1.1170 10 1.1300 11 1.1430 12 1.1560 13 1.1690 14 1.1820 15 1.1950 16 1.2080 17 1.2210 18 1.2340 19 1.2470 20 1.2600 21 1.2730 22 1.2860 23 1.2990 24 1.3120 25 1.3250 26 1.3380 27 1.3510 28 1.3640 29 1.3770 30 1.3900 31 1.4030 32 1.4160 33 1.4290 34 1.4420 35 1.4550 Firemen have eleven (11) paid holidays. V. Other Employees (Bargaining Unit Employees) (Effective July 1, 2001) Hourly Employees Department Clerk/Secretary Parking Police Classification Clerk/Secretary Clerk of Municipal Court Meter Attendant Dispatcher/Trainer Dispatcher Animal Warden MONTHLY YII WIWA/ $2,639.03 $2,673.34 $2,707.64 $2,741.95 $2,776.26 $2,810.57 $2,844.87 $2,879.18 $2,913.49 $2,947.80 $2,982.10 $3,016.41 $3,050.72 $3,085.03 $3,119.33 $3,153.64 $3,187.95 $3,222.26 $3,256.56 $3,290.87 $3,325.18 $3,359.49 $3,393.79 $3,428.10 $3,462.41 $3,496.71 $3,531.02 $3,565.33 $3,599.64 $3,633.94 $3,668.25 $3,702.56 $3,736.87 $3,771.17 $3,805.48 $3,839.79 YEARLY SALARY S31,668.36 $32,080.05 $32,491.74 $32,903.43 $33,315.11 $33,726.80 $34,138.49 $34,550.18 $34,961.87 $35,373.56 $35,785.25 $36,196.94 $36,608.62 $37,020.31 $37,432.00 $37,843.69 $38,255.38 $38,667.07 $39,078.76 $39,490.44 $39,902.13 $40,313.82 $40,725.51 $41,137.20 $41,548.89 $41,960.58 $42,372.27 $42,783.95 $43,195.64 $43,607.33 $44,019.02 $44,430.71 $44,842.40 $45,254.09 $45,665.78 $46,077.46 Uniform Rate Allowance 10.64 12.73 10.46 285.00 12.37 200.00 11.57 200.00 12.84 285.00 Department Classification Rate Building Dept. Building Inspector 13.66 Sr. Building Inspector 13.86 Plans Reviewer 14.69 Parks/Recreation Working Foreman 14.13 Caretaker 13.00 Forester/Gardener 13.00 Rec. Coordinator 13.17 Rec. Supervisor 11.48 Central Garage Working Foreman 14.13 Mechanic 13.58 Service Lube Person 9.57 Garbage Dept. Sanitation Foreman 14.13 Equipment Operator 13.38 Truck Driver 13.00 Sewer/Maintenance Working Foreman 14.13 Maintenance 13.58 Street Department Working Foreman 14.13 Finish Grader 14.40 Grader 13.58 Equipment Operator 13.38 Truck Driver 13.00 Traffic Sign/Signal Sign/Signal Maint. 13.58 W WTP Chief Operator 14.40 Lab Technician 13.58 Maintenance 13.58 Operator 13.58 Water Dept. Working Foreman 14.13 Installer 11.67 Maint/Repairer 13.58 Meter Reader 12.90 Public Works Construction Inspector 13.58 Engineering Tech 13.58 Surveyor's Aide 12.81 No Dept. Labor 12.84 Building Maim. Person 10.20 The above base pay is to be supplemented with longevity pay based on a rate of 1 % of a base of $5.00 per hour, (which is 5 cents) times years of service. Longevity pay increases will be computed at July 1st. Employees will be eligible for longevity only after at least six (6) months service prior to each July 1 st. VI. City Recreation Department Crew Recreation Class Instructor Open Aquatics Coordinator 12.67 per hour Shift Manager 7.50 per hour W SI Instructor 7.00 per hour Cert. Lifeguard 6.50 per hour Front Desk Maint/Cleanup Park Laborer I Park Laborer 11 Park Laborer III Recreation Aide I Recreation Aide II Recreation Aide III Supervisor I Supervisor II Supervisor III Day Camp Director Camp Counselor Head Counselor 5.50 per hour 5.50-7.50 per hour 5.50-6.50 per hour 8.00 per hour 10.00 per hour 5.25 per hour 6.50 per hour 7.50 per hour 10.39 per hour 11.39 per hour 12.39 per hour 8.50 per hour 5.50 per hour 7.50 per hour *Parks seasonal personnel will receive 10 cents per hour longevity for each full season worked.