3. Draft 911 Interlocal AgreementI= -
Post Office Box 1997 - Kalispell, Montana 59903
Telephone: (406) 758-7701 Fax: (406) 758-7758
February 11, 2009
TO: Mayor and City Council
FRM: Interim City Manager
RE: Draft 911 Interlocal Agreement
Attached is a draft interlocal agreement that will establish policy for the new 911 center to be
constructed this year. The parties to the agreement are the county and three cities.
Basically the agreement establishes a governing board, an advisory committee and general
policies on finance, staff, and property. Mayor Kennedy, CM Larson and I have been attending
meetings discussing this draft.
The new 911 building is anticipated to be complete by the end of this year and operational by the
start of FY2011 (1 July 2010). Estimated operational costs financed by the agreement
participants, $1.5 million/year.
During the last meeting the following issues were discussed:
There is disagreement on the makeup of the governing board. Some feel the board should
be balanced 3-3 between the cities and county. Others feel a seventh member is necessary
to prevent deadlock. How this seventh member should be chosen and maintain a
city/county balance is difficult. Some suggestions were: have the initial 6 select a seventh
member from the general public, have the chair of the advisory committee sit on the
governing board, rotate a seventh member between a person chosen by the county and
someone from the cities.
® There was some discussion on what population base should be used to determine the
financial contribution of each participant. The agreement refers to a MCA but this MCA
does not provide specific population numbers. Other alternatives were to use census base
numbers i.e. 2000, 2010 or the census estimates that are provided each year.
Census Population Numbers
2000 Base Year
County 51571 69%
Whitefish 5032 7%
Col Falls 3645 5%
Kalispell 14223 19%
2007 Estimates
County 53347 61 %
Whitefish 8083 9%
Col. Falls 5116 6%
Kalispell 20298 23%
INTERLOCAL AGREEMENT
THIS AGREEMENT is made and entered into by and among the following Montana
public agencies within the meaning of the Interlocal Cooperation Act:
Flathead County, hereinafter called "County";
The City of Columbia Falls, hereinafter called "Columbia Falls",
The City of Kalispell, hereinafter called "Kalispell";
OF
The City of Whitefish, hereinafter called "Whitefish".
WHEREAS, Title 7, Chapter 11, Part 1, M.C.A.,
Act," permits local governmental units to make the mgf
enabling them to cooperate with other local gov--xtxnt�
and thereby to provide services and facilities in a ma
organization that will accord best
influencing the needs and development
WHEREAS,
approved by the goy
WHEREAS,
within the
WHEREAS,
that
Cooperation
ficient use of thoi powers by
units o a basis of mt�advantage
8
body of,5 h P Y C6 art 'did contract
to forms of governmental
and other factors
may be authorized and
and each of the Cities Police
emergency response agencies, are in need of dispatch
Flathead County there are separate dispatch operations
Cities;
local governmental units have determined it most desirable
and efficient to consolidate the dispatch of law enforcement and emergency response personnel
into one operation and one staff serving all of the governmental entities;
WHEREAS, the parties to this agreement agree that a central administrative body
composed of representatives of the signatories of this agreement should be established for the
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purpose of administering and setting the policies for such a staff as well as to coordinate its work
in light of the priority of need;
WHEREAS, the parties to this agreement agree that the administration of the County's
Office of Emergency Services and the Flathead County Fire Service Area should be coordinated
with dispatching emergency services; and
WHEREAS, the citizens of Flathead County approved
Emergency Communications Center.
NOW THEREFORE, it is agreed by and am9pj* parties as
There is hereby established a
body shall be referred t
The BOARD
budget preparation and
1 IT,he Flathead
2 A .Canty Coy
3. A member ap]
4. An elected. ofi
Columbia lal
Any expenses
represents.
the "
for funding for an
Center Board." Said
lished sn adminitrtive body for policy making and financial
Emergency Communications Center
shall be composed of six (6) members, as follows:
chosen by the Board of County Commissioners;
the Board of County Commissioners; and
;ignee from each of the cities of Kalispell, Whitefish and
a member will be paid for by the governing body which said member
The BOARD shall elect a Presiding Officer from its members, and shall conduct
meetings on a quarterly basis. A special meeting of the BOARD may be called by the Presiding
Officer or by two members upon two days' written notice to all members.
The BOARD shall adopt by-laws to govern its organization, internal affairs, meetings,
and items of general administration in conformity with this agreement; such by-laws may be
amended from time to time upon concurrence of four members of the BOARD.
The BOARD shall not act except at a meeting in which a quorum, consisting of a
majority of the members, is present and upon the majority vote of thoembers present.
The purpose of this agreement is to
and the Cities in Flathead County into one
service to all emergency responders and to
and Fire Service Area responsibilities
result in better service for all emergency
and the Cities by facili
requiring such
by contract; � f erector who
y
II.
PURPOSE
STAFF
County
one staffin order to
's Office of Emergency Service
consolidated Center will
all citizens of the County
responders for all citizens
rd"dtMCommissioners of Flathead County will jointly employ,
work under the BOARD and work under the Board of
Commissioners. Tle irti shall hire and direct dispatch staff and technical staff (radio, IT and
GIS) and be shall responsible for operation of the Center, under the supervision of the BOARD.
The Director shall hire and direct staff to carry out the responsibilities of the County's Office of
Emergency Services and the Flathead County Fire Service Area under the supervision of the
Board of Commissioners.
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The BOARD shall adopt administrative policies to govern its staff's rights, duties, salary
schedules, fringe benefits, and such other matters as may be proper and necessary to the efficient
and harmonious operation thereof. Dispatch and technical staff personnel shall be employees of
the BOARD. The administrative policy adopted by the BOARD shall recognize and provide for
all rights and duties as are provided by law for all public employees. Izzny mandatory matters
relating to public employees, the laws applicable to the County slgovern. The County will
contract with the BOARD to administer the personnel recor eepi tions and to allow the
employees to join the County health insurance progrhe BOARD
employer contributions and premiums for
The BOARD will also provide for Workers' Com
and general liability and errors and ad
benefits of the staff of the Emergency
The Director's responsibit. t ji-s
responsibilities of the ounty's Off
Service Area shall be car 5i d' ,otft-,'.,-uride
Prior to
r
for all
to th ployees.
Unemployment Insurance
benefits, and all other
with rdt& the staff hied to carry out the
of Emerg Services and the Flathead County Fire
Policy. Those staff members will be
IV.
FINANCE
April of each year, the Director shall prepare an estimated overall
budget for the Center ftr the following fiscal year; said budget shall include the income, costs
and expenses of the Center and staff provided for herein.
The funds for all members received from the State pursuant to Section 10-4-302, M.C.A.,
will be budgeted by the BOARD and will be used for installing, operating, and improving the 9-
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1-1 emergency telephone system. The BOARD shall designate to each party served by the
Center an equitable proportionate share of the remainder of the funding for said budget based
upon the proportionate distribution of State 9-1-1 fees to the parties under Section 10-4-302,
M.C.A. In the event that Section 10-4-302 is repealed, the BOARD shall designate to each party
served by the Center an equitable proportionate share of the funding for said budget based upon
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population of each of the Cities and of the County outside of the Cf.� as determined in the latest
United States census. In addition, the County will fund one-,.
of an Office Assistant for provisions of services in carr4M, o t the Co
the Office of Emergency Services and the Flathead Cty Fire Service
agrees to budget, under the provisions of the
Part 40, or successor legislation) the amount �
of the Director and
ly's responsibilities for
f
area Each party
Act (Title F; Chapter 6,
ARD for Center operation.
The Center b h ng will be Wed by D ead County. Furniture and office equipment
provided by the Courittthet�be owed by the County. All furniture, office
effect.
an -or items of pefsinal property purchased by the BOARD, and
cash, shall"remain thi*Werty of the BOARD as long as this agreement remains in
The paftiJ gree the *ff hired to carry out the responsibilities of the County for the
County's Office of Emncy Services and the Flathead County Fire Service Area may be
housed in the Center. The BOARD and the County will share all maintenance costs for the
building, including major maintenance items such as roof and furnace/boiler replacement, in the
proportion of square footage allotted to staff carrying out dispatch functions and to staff carrying
out the County's responsibilities for the Office of Emergency Services and the Flathead County
E
Fire Service Area.
The withdrawal of a party from this agreement, pursuant to Paragraph IX, shall not result
in any change of ownership of any property owned by the BOARD; any party, by withdrawing,
shall waive any claim it might have to property owned by the BOARD. In the event that this
agreement is terminated by mutual consent of the parties, any property Mien owned by the
BOARD shall either (i) be divided among the parties pursuant tcagreement reached by the
parties at the time of termination, or in lieu of such agreeme` pursuant to the
statutory provision then in effect with regard to the
sale, the proceeds shall be divided among the pa
parties at the time of termination or, in lieu of such
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determine the contributions of each pay t BC
operation.
The
event of a
ap agreement readied by the
y using the percentages used to
fidget for its last year of
BOARD with necessary legal advice and
to the BOARD or the City parties hereto.
VII.
103
PRIOR AGREEMENT
The partiesetc on March 15, 1999, file an Interlocai Services Agreement, and an
y
Addendum thereto, esflishing the `Enhanced 911 Emergency Coordination Center." Said
agreement is by instant agreement terminated by the mutual consent of all parties.
VIII.
ESTABLISHMENT OF ADVISORY COMMITTEE
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An advisory committee shall be formed and shall be composed of the following
members:
1. one representative from Sheriff's Office;
2. one member from either police or fire from each participating city;
3. one rural fire representative to be appointed by the County Chiefs Association;
4. one appointee for the EMS community appointed by the City/County Health Board;
5. the dispatch supervisor;
6. up to 2 public at -large members to be appointed by the BOD to serve two year
terms. IN
The at -large positions shall be appointed by the
BOARD shall give notice of the availability of the
seek applications therefore at least 30 days
The Advisory Committee shall meet monthly
shall determine or when requested by t. The
shall conduct the meetings and assume
The Advisory Ccam ittee lI adopt -_or s and
the BOARD and the,'Director on
by article in
the
of applicants. The
, and
other times as the committee
shall elect a Chairperson who
shall determine.
advice and evaluation for
dispatch procedures and policies.
monitoring and review of Center performance.
-es for E9-1-1 system enhancement, programming,
usage.
operational policies and procedures of the Center.
posals.
6. Any other matters on which the Director or the BOARD may request advice or
evaluation.
IX.
TERM AND WITHDRAWAL OF A PARTY
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After approval and appropriate filing, this agreement shall become effective and shall
endure until terminated by law or by mutual agreement of the parties. A party may withdraw
from this agreement only upon lawful resolution of the governing body of that party and service
of written notice thereof on the remaining party or parties hereto at least 180 days prior to the
first day of July of any year. This agreement will remain in full force
withdrawing party until the 30th day of June next following
of said party; the agreement shall remain in full force and
termination or withdrawal.
IN WITNESS WHEREOF, the parties dd�Wute this
)2009.
effect as to a
notice of the withdrawal
ing parties until
this of
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