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E3. 2019 Chip Seal Bid Recommendation201 P Avenue East PO Box 1997 Kalispell, MT 59903 Phone: 406-758-7720 Fax: 406-758-7831 www.kalispell.com /public works MEMORANDUM March 11, 2019 TO: Doug Russell, City Manager FROM: Tom Tabler, PE, Civil Engineer CC: Susie Turner, PE, Public Works Director SUBJECT: Chip Seal Project for Year Ending December 31, 2019 MEETING: March 18, 2019 BACKGROUND: Each year the City of Kalispell performs pavement maintenance in the form of chip sealing to extend the service life of existing paved streets. Chip seal pavement maintenance for the year of 2019 will consist of chip sealing approximately 4 miles of City streets. Bids were received on Thursday March 7, 2019 at 2:30 PM. One responsive bid was received from local contractors: Contractor: Pavement Maintenance Solutions Engineer's Estimate Total Bid Price $190,436.35 $197,148.10 Pavement Maintenance Solutions has been determined to be a responsive and responsible contractor successfully completing similar projects in Northwest Montana. ACTION REQUESTED: Motion to award the Chip Seal Project for Year Ending December 31, 2019 to Pavement Maintenance Solutions with the execution of the total amount bid for $190,436.35, contingent upon the passage of Resolution 5913 requesting distribution of Bridge and Road Safety and Accountability Program (BARSAA) funds. FISCAL EFFECTS: The total project construction cost will be funded in parts by the BARSAA funds, with which the City will receive $305,077.46 in fiscal year 2019, and the Pavement Maintenance Fund (2500-421-430244-354), which has a current balance of $511,305.00. ALTERNATIVES: As suggested and approved by the City Council. ATTACHMENTS: Bid Analysis. BID TAB - Bids Opened March 7, 2019 2:30 pm Chip Seal Project for Year Ending December 31, 2019 Kalispell, MT 59901 City Proj. No. 19-0201 Engineers Estimate Pavement Maintenance Sol. PO Box 3379 Columbia Falls, MT 59912 No. Item Unit Quantity Unit Price Total Price Unit Price Total Price 1 Project Mobilization LS 1 $ 15,000.00 $ 15,000.00 $ 22,000.00 $ 22,000.00 2 Traffic, Parking and Pedestrian Control LS 1 $ 10,000.00 $ 10,000.00 $ 15,000.00 $ 15,000.00 3 Asphalt Seal and Chip Coat SY 74847 $ 2.30 $ 172,148.10 $ 2.05 $ 153,436.35 Total = $ 197,148.10 I $ 190,436.35 I