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07-03-18 Business Improvement District Minutes2017 — 2027 KALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES Meeting date: July 3, 2018 Location: 14 3rd St. E., Kalispell, MT. BOARD MEMBERS PRESENT: Marshall Noice, Karen Sanderson, Kisa Davison, Maggie Doherty, Debbie Snyder, Christopher Petersen & Pam Carbonari (BID Exec. Director) ABSENT: No One CITY ATTENDEES: Mayor Mark Johnson PUBLIC IN ATTENDANCE: Curtis Bartel —Alums Glass MEETING CALLED TO ORDER at 8:30 AM by Chair Marshall Noice MOTION: to approve the agenda dated July 3 and the minutes of June 5 by Christopher Petersen with a second by Debbie Snyder— approved HEARING OF THE PUBLIC: Curtis Bartel introduced himself. BUSINESS Budget discussion: Mayor Mark Johnson was in attendance to discuss the new budget and assessment formula. The Mayor would like a copy of the property assessment list and ill review what is written within the law regarding proportional benefits. He would like to know what benefits will we provide to the new expanded BID area and what are the motivations for the owners to be part of the BID. After discussion it was determined to discuss and review the formula over the next 6 months. Pam was requested to contact the other cities with BID districts and request information regarding their formulas. We will continue to discuss the work plan for next year and work on greater transparency between the KDA and the KBID. The Mayor would like the BID to look at an addition of a flat fee per property within the assessment formula. It is important per the Mayor that the BID have a vision for moving benefits to the larger district. At the next budget work session the Mayor would like to know what is the grand plan for the district. There was discussion regarding the cell phone and rental expense. Christopher believes that the City can offer a space for meetings and the BID cell phone could be added to the Cities phone system so we do not need to there would be no need for an office or cell phone reimbursement to the Executive Director. Other board members felt as though they could add the rent and cellphone as part of the Executive Directors contract fee. The contract will be amended for approval at the next meeting. Some of the projects that were discussed are: • Walking Tour Brochures being expanded to include the properties in the entire new district • Bike racks — Christopher indicated that depending on the number of bike racks he would consider donating the materials and fabrications. The district needs to be reviewed and a determination made where they are appropriate. A possibility to prioritize the out- lying areas first. Christopher will look for designs and Pam will locate photos from other cities and share with the board. • Trees — There is a desire to replace dead and dying trees but first there is a need to find a solution to watering the trees. Perhaps a boulevard improvement grant might work as part of a solution. An inventory of the dead and dying trees or missing trees will be completed for the August meeting by the Downtown Ambassador. • Flowers — If extended to the entire district will need additional revenue, staff, brackets and pots and a more efficient watering system • Maggie inquired about snow removal and would like to know how other cities handle their snow removal. Pam will reach out to them and get back to the board. • There is a desire to create a web page designed for lease and for sale properties within the district. Karen Sanderson made a motion to request a proposal from Learned Reality our web site designers. The motion was seconded by Christopher and approved unanimously. Curtis Bartel would like the board to discuss why the BID has to be the brain and the muscle. He believes that the property owners can help accomplish some of the things that need to be done. NEW BUSINESS: No new business. BOARD MEMBER RECRUITMENT: ADJOURN: Motion to adjourn the meeting at 10:00 AM by Christopher Petersen with a second from Debbie Snyder. The motion passed unanimously. NEXT MEETING: Tuesday, August 7 at 8:30 AM — Whipps Building, Second Floor small Conference Room. Respectfully submitted, Pam Carbonari