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01-15-09 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, January 15, 2009 Lower Level Main Conference Room 201 First Avenue East ATTENDING: Charlie Johnson, Construction Manager Paul Burnham, Assistant City Engineer Jeff Clawson, Building Official Tom Jentz, Planning & Bldg Director Frank Castles, Deputy Public Works Director Dan Diehl, Acting Fire Chief Sean Conrad, Chairman Michelle Anderson, Recording Secretary Guests: None. Hear the Public: No one wished to speak. Performance Bond Reminders: Johnson said they are still waiting for the maintenance bond for Diamond Ridge Estates. Also the bond for Fox Trotter Meadows Phase 1 expires February 8, 2009. Johnson said they are bonded for sidewalks and parkland. OLD BUSINESS: 227 First Street West — Ice Cream Shop: Conrad stated the Architectural Review Committee has reviewed the plans and approved the project. He added the landscape details have not yet been submitted and drainage issues have not been finalized. Johnson added the sidewalk and alley visibility issues still need to be addressed. The committee agreed to leave this project on the schedule until those issues have been resolved. WalMart: Conrad noted the PAC LAND team has talked with WalMart regarding the traffic circulation issues and tree species issues discussed at the last meeting. The Public Works Department wants to wait on approval of the site plan until the new plan is submitted since the changes could affect the utilities and fire hydrant placement. Since the city is to receive revised plans by the end of this week the committee will discuss the project again next week. There was discussion regarding the moving of water mains and the need for this work to be completed before the building permit is issued. Super 1 Foods: Conrad agreed to provide the Fire Department with a copy of the plans submitted for Super 1 Foods. Diehl noted the Fire Department will request that the dry hydrant system be abandoned on this property. NEW BUSINESS: None. PLANNING OFFICE ITEMS: Conrad said he is wrapping up his review of Silverbrook Estates, Phase 2 and he asked that comments be sent to him by tomorrow so he can send out the planning board packets next week. Conrad also updated the board on the Cornerstone Church PUD and added the committee will also have an opportunity to review the plans for the Valley Bank building proposed for this site when the plans are submitted. OTHER REPORTS: Johnson reported on a meeting with Wayne and Hubert Turner where they discussed moving about 20 feet of dirt from the top of the hill on the Willow Creek project. Castles suggested sending them a letter reviewing the meeting, noting that Susie Turner needs to be contacted regarding stormwater issues that may come up as a result of this work and Jentz added the letter should also address the fact that their proposed re -design of the preliminary plat has not yet been approved by city council. A copy of this letter should also be forwarded to the city attorney's office. Burnham reminded the committee that a floodplain study needs to be completed for the new bridge work and Conrad said that is part of the conditions of approval. There was additional discussion regarding where the fill will be placed, and the hope that the bypass ROW issues will be resolved soon. There was additional discussion regarding an apartment complex proposed for Meridian Road and Underhill Court by Tim Calaway and the 2nd phase of the Spring Prairie Apartments on Appleway Drive. The meeting was adjourned at 10:35 a.m.