11-20-08 Parking Commission MinutesKALISPELL PARKING COMMISSION
MONTHLY BOARD MEETING MINUTES
Date: November 20, 2008
Location: KPC Conference Room
All in attendance:
Chairperson Mark Pirrie, Janet Clark, Bill Goodman,
John Hinchey and Joel Schoknecht.
Jack Brooks — Attended from 7:40 am to 8:00 am
Minutes recorded by: Rachel Brooks, KPC Office Manager
1. Call to Order:
Called to Order at 8:38 a.m., By: Mark Pirrie, Chairperson
2. Minutes of October, 2008 Board Meeting:
Moved to approve by Janet Clark, John Hinchey, seconds, Approved by all present.
3. Hearing of the Public:
No One Present
4. Updates from KPC:
Street Update — Jack
a) Out of State — Scofflaws racking up tickets daily. We have no way to collect. Jack
gave example. Resolution to Ordinance No. 1157, Kalispell City Code (2001) was
read. Discussion followed. Mark will speak with Charlie Harball regarding these out
of state scofflaws to see if we can boot these and what the process should be.
KPC Office Update — Rachel
a) Tickets, Parking Permits & Meters — See Reports.
b) Notices — All caught up; Current to November
c) Collections-$750 CPI pre -collect check this month as well as a $45 collections check.
d) Computer system — Can focus more on this since things are caught up now.
e) Office Construction — Back wall has been fixed; new lock on the hallway door. All
locks have been re -keyed.
1. Financial Statement of November 2008:
Janet Clark — We are down in revenue and up in expenses from last year. We are losing
$2,000 per month. Comparison of last year's figures by Janet Clark:
Cash Balance— Nov. '07
- $82,914
Nov. '08 -
$63,253
Down
-$ 19,661
Revenue - Nov. '07 -
$48,837
Nov. '08 -
$41,661
Down
-$ 7,176
Meters-
Down
-$ 2,000
Permit Sales- '07 -
$27,596
Nov. '08 -
$25,740
Down
-$ 1,856
Parking Fines -
Down
-$ 3,000
Expenses- Nov. '07 -
$31,669
Nov. '08 -
$47,900
Up
-$16,231
Salaries- Nov. '07
— $15,917
Nov. '08 -
$20,737
Up
-$ 4,820
Rent - Nov. '07 -
$1,615
Nov. '08 -
$ 3,375
Up
-$ 1,760
Office Supplies-
Up
-$ 1,000
Discussion followed. Revenue down
$7,000. Health
Insurance
doubled adding Rachel's
insurance. Rachel working extra hour's salaries up. When lease contract re -negotiated KPC
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paid an additional $350 due to first and last month's deposit increase and rent increased
from $550 to $675 since April. This is an increase of $875. A combined total of the
increases are $1,225. Office supplies up due to new printer, 2 surge protectors, another
safe etc.
Why does insurance show we are $508 over? Rachel talked to Amy about this. Amy said
she undershot all the insurance quotes this year. She had two different insurance bills in
separate line items. She combined this and this made us $492 in the black.
Why was Administrative transfer $1900 and did we not budget anything for this? Is this
monthly? What is the rate yearly? Rachel asked Amy about this. She realized she had
assigned it to the wrong account. She adjusted this for us. One -twelfth of this amount is
taken out monthly. This is going to be revised so she won't know yet what it will be for the
year. All members of board received copies of the corrections Amy made to the financials
for their records. Moved to approve by Janet Clark, Bill Goodman, seconds, Approved by all
present.
2. Unfinished Business:
Building Lease- Bill Goodman referenced letter. Discussion followed.
Lot Maintenance — All the trimming in the Eagles Lot done.
Snow plowing — Contract signed by Mark with Rocky Mtn. Super Vac. T
They will sat the lots and see how it goes.
Snow shoveling — Contract already signed with All Bright for Sidewalks.
3. New Business•
Renewing monthly permits — Mark would like to re -visit topic. Mark and Janet expressed
their wish for customers being able to renew in the same month that it is due.
Customers seem to be unable to remember to mail them in the month before.
Rachel expressed concerns against. Customers are just now getting used to the process
and we want to change it. Confusing for them. Limited time window in her schedule
when she can sit down and make these up and mail them out. If renewals are sent in
by 151". She has to mail them out by the 191". Four day window for this process is not
enough. Too many to make up in that time frame. Discussion followed. We will revisit
this in 6 months time. Maybe by then there will be more time in Rachel's schedule with
the bugs worked out of the new computer system.
Central School Volunteer Permit Request — Request more volunteer permits. Discussion
followed. Rachel will give them 4 more permits for volunteers only. It will be up to them
to decide who gets those spaces since there will be more permits than spaces.
BID meeting Tuesday, November 18 — Attended by Bill, Janet, and John. City Council
has parking on the workshop agenda for December 8. Janet recommended that all of
the KPC Board members need to be at this workshop it starts at 7 pm. Jerry Nicks is
going to be working for the BID on Parking inventory space and number of employees
downtown as well as zoning regulations for parking. Discussion Followed.
4. Adiournment:
Adjourned at:8:38 a.m., Motion to Adjourn John Hinchey, Second by Bill Goodman.
The mission of the Kalispell Parking Commission is to effectively manage the parking inventory in order to adequately
Meet the needs of downtown's customers, employees, visitors, and residents.
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